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Home My WebLink About2013-07-08 Adopted Committee of the Whole Meeting Minutes.pdfJuly 8, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor B. Masse Councillor M. Morden ABSENT Councillor A. Hogarth District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services L. Zosiak, Planner L. Holitzki, Director of Licences, Permits and Bylaws B. McLeod, Manager of Park Planning and Development 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Translink Presentation • Marisa Espinosa, Senior Manager of Service and Infrastructure Planning, • Shirley Samujh, Senior Advisor, Stakeholder Relations, Strategic Planning and Public Affairs Ms. Espinosa gave a PowerPoint presentation providing an update on the West Coast Express Long-Term Strategy, information on the Area Transit Planning Process, and advising on how the transit network is managed. She also provided an update on MRN funding and usage of the Golden Ears Bridge. Committee of the Whole Minutes July 8, 2013 Page 2 of 9 1.2 CEED Centre Society • Christian Cowley, Executive Director Mr. Cowley gave a PowerPoint presentation providing an update on the activities of the CEED Centre Society. He advised on the vision of the society, the volunteer participation and the programs and services offered at the CEED Centre. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-019-RZ, 22576 and 22588 Brown Avenue, C-3 to CD-2-13 Staff report dated July 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6992-2013 to rezone from C-3 (Town Centre Commercial) to CD-2-13 (Comprehensive Development) to permit a multiple residential development with 132 units be given first reading and that the applicant provide further information as described on Schedules C and D of Development Procedures Bylaw No. 5879-1999, along with additional information. The Manager of Development and Environmental Services gave a Power Point presentation on the application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1102 2012-033-RZ, 24189 124 Avenue, RS-3 to RS-2 Staff report dated July 8, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 6912-2012 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context Committee of the Whole Minutes July 8, 2013 Page 3 of 9 • OCP Context • Site Characteristics RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1103 RZ/024/09, 25467 Bosonworth Avenue, One Year Extension Staff report dated July 8, 2013 recommending that rezoning application RZ/024/09 to permit a four lot subdivision under the RS-2 (One Family Suburban Residential) zone be granted a one year extension. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1104 2011-015-RZ, 11959 203 Street, One Year Extension Staff report dated July 8, 2013 recommending that rezoning application 2011-015-RZ to permit construction of a two storey commercial and residential building be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. Committee of the Whole Minutes July 8, 2013 Page 4 of 9 1105 2011-050-RZ, 21165 River Road, One Year Extension Staff report dated July 8, 2013 recommending that rezoning application 2011-050-RZ to permit a 7 lot subdivision under the RS-1b (One Family Urban [Medium Density] Residential) zone be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1106 2011-082-RZ, 10150 and 10190 Jackson Road, One Year Extension Staff report dated July 8, 2013 recommending that rezoning application 2011-082-RZ to permit future subdivision into 45 lots be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1107 2011-065-DVP, 24426 102 Avenue Staff report dated July 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2011-065-DVP to waive requirements to place existing overhead wiring underground above 102 Avenue, reduce the right-of- way width for an internal street, reduce the boulevard width adjacent to the residential lots and the park, increase maximum height of a highest building face and increase the maximum permitted height for one family residential dwellings. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Subdivision Plan • Cross Sections • Typical Building Sketches Committee of the Whole Minutes July 8, 2013 Page 5 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1108 2012-041-DP, 24426 102 Avenue Staff report dated July 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2012-041-DP for 28 R-3 (Special Amenity Residential District) zoned lots. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Subdivision Plan • Site Plan for Typical Lot • Lot Landscaping Plan • Elevations • Building Designs • Renderings RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1109 2013-037-DP, 11965 Fraser Street Staff report dated July 8, 2013 recommending that the Corporate Officer be authorized to sign and seal 2013-037-DP for exterior renovations of an existing three storey commercial building. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context Committee of the Whole Minutes July 8, 2013 Page 6 of 9 • Site Characteristics • Site Plan • Elevations • Renderings • Landscaping Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1110 2012-029-CP, Maple Ridge Community Amenity Program, Official Community Plan Amending Bylaw No. 6995-2013, Zone Amending Bylaw No. 6996-2013 and Amenity Reserve Fund Bylaw No. 6997-2013 Staff report dated July 8, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6995-2013 and that Maple Ridge Zone Amending Bylaw No. 6996-2013 be given first and second readings and be forwarded to September Public Hearing and that Maple Ridge Amenity Reserve Fund Bylaw No. 6997-2013 be given first and second readings. The Planner gave a Power Point presentation providing the following information: • Community Amenity Program Pilot Area • Review of a staff report presented at the June 10, 2013 Council Workshop and Council resolutions • Review of Option No. 3 in the June 10, 2013 staff report • Density Bonus Structure of Albion Area Plan • Proposed Eligible Amenities • Proposed OCP Policy Amendments • Proposed Albion Area Plan Policy Amendments • Proposed Zoning Bylaw Amendments • Examples of Density Bonuses • Proposed Amenity Reserve Fund Bylaw RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. Committee of the Whole Minutes July 8, 2013 Page 7 of 9 1111 Black Sheep Pub -Liquor License Application -Increase in Seating Capacity Staff report dated July 8, 2013 recommending that the application by the Black Sheep Pub for an increase in seating capacity be supported. The Director of Licences, Permits and Bylaws reviewed the report. She advised that the Black Sheep Pub is a member of Bar Watch and that fifteen letters of support for the application were received which were not in time for the public input deadline. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1112 WildSafe BC -Bear Aware Strategy Implementation Staff report dated July 8, 2013 recommending that Maple Ridge Solid Waste and Recycling Regulation Amending Bylaw No. 6994-2013 to regulate the hours that garbage containers can be placed for pick-up be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1113 Award of Contract: Licensed Radio Network and Equipment Staff report dated July 8, 2013 recommending that the contract for Licensed Radio Network and Equipment, Supply and Installation be awarded to Glentel Inc. and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1114 Award of Contract: ITT-EN13-4 7: Downtown Enhancement Project -Lougheed East Staff report dated July 8, 2013 recommending that Contract ITT-EN13-47: Downtown Enhancement Project -Lougheed East be awarded to Imperial Paving Ltd., that the Financial Plan be amended; and further that the Corporate Officer be authorized to execute the contract. Committee of the Whole Minutes July 8, 2013 Page 8 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) -Nil 4. COMMUNITY DEVELOPMENT AND RECREA T/ON SERVICES 1151 Lakeside Preschool Lease Staff report dated July 8, 2013 recommending that the Corporate Officer be authorized to execute the Lakeside Preschool Lease for the three year term 2013-2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 1152 Award of Contract PL13-42 -Hammond Stadium Staff report dated July 8, 2013 recommending that Tender No. PL13-42 for the construction of Hammond Stadium not be awarded to any of the bidders and that staff be directed with managing separate contracts to complete construction as per the Grant Agreement for the Community Infrastructure Improvement Fund Program. The Manager of Park Planning and Development outlined the strategy to complete the Hammond Stadium project within the allocated budget. RECOMMENDATION That the staff report be forwarded to the Council Meeting of July 9, 2013. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil Committee of the Whole Minutes July 8, 2013 Page 9 of 9 7. ADJOURNMENT-3:00 p.m. 8. COMMUNITY FORUM-Nil R. Masse: Acting Mayor Presiding Member of the Committee