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Home My WebLink About2013-08-26 Adopted Committee of the Whole Meeting Minutes.pdfAugust 26, 2013 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Carter, Acting General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services R. Acharya, Planner L. Zosiak, Planner 1. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-042-RZ, 24325 126 Avenue, RS-3 to RS-2 Staff report dated August 26, 2013 recommending that Maple Ridge Zone Amending Bylaw No. 7009-2013 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two single family lots be given first reading and that the applicant provide further information as described on Schedules B, E and G of Development Procedures Bylaw No. 5879-1999, along with information required for a subdivision application. Committee of the Whole Minutes August 26, 2013 Page 2 of 6 The Manager of Development advised that the applicant has done significant clearing of the property without a permit. The property will require remedial work and it is recommended that the application not proceeding any further than first reading. The Manager gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of August 27, 2013. Councillor Bell -OPPOSED 1102 2013-021-RZ, 20581 Maple Crescent, RS-1 to P-2 Staff report dated August 26, 2013 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7013-2013 to designate from commercial to institutional be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6990-2013 to rezone from RS-1 (One Family Urban Residential) to P-2 (Special Institutional) to permit construction of a two storey "Treatment Centre" building be given second reading and be forwarded to Public Hearing. R. Acharya, Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Proposed Building Elevations and Cross Sections • Proposed Landscape Plan Gord Knuttila -Applicant Mr. Knuttila provided clarification of the proposed building's accessibility. Committee of the Whole Minutes August 26, 2013 Page 3 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 1103 RZ/015/10, 12507 and 12555 240 Street, One Year Extension Staff report dated August 26, 2013 recommending that rezoning application RZ/015/10 to permit eight single family bare land strata lots be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 1104 RZ/120/10, 23908, 23920 and 23882 Dewdney Trunk Road, One Year Extension Staff report dated August 26, 2013 recommending that rezoning application RZ/120/10 to permit subdivision into 25 single family lots be granted a one year extension. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 1105 2013-051-DP, 20295 113B Avenue Staff report dated August 26, 2013 recommending that the Corporate Officer be authorized to sign and seal 2013-051-DP for a proposed industrial building (warehouse and office use) in the M-3 (Business Park) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. Note: Mayor Daykin excused himself from the meeting at 1:32 p.m. as he lives in the vicinity of 12016 York Street 1106 2013-077-DP, 12016 York Street, Heritage Alteration Permit Staff report dated August 26, 2013 recommending that the Corporate Officer be authorized to sign and seal Heritage Alteration Permit 2013-077-DP to Committee of the Whole Minutes August 26, 2013 Page 4 of 6 allow for the preservation, relocation and rehabilitation of the existing heritage house on the subject site. R. Acharya, Planner, gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • 0CP Context • Site Characteristics • Existing heritage house photos • Proposed Site Plan • Proposed rehabilitations to the heritage house • Proposed cross sections and elevations • Proposed Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 1107 RZ/103/08, 28702 104 Avenue, Release of Statutory Right-of-Way Staff report dated August 26, 2013 recommending that the report be forwarded to Public Hearing for input on releasing the statutory right-of-way for a horse trail on the subject property. L. Zosiak, Planner gave a Power Point presentation providing the following information: • Application Information Note: Mayor Daykin returned to the meeting at 1:42 p.m. • 0CP Context RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. Committee of the Whole Minutes August 26, 2013 Page 5 of 6 1108 Municipal Equipment Purchase, Supply and Delivery of One Motor Control Centre (MCC) for the 225 Street Pump Station Staff report dated August 26, 2013 recommending that the contract for the supply and delivery of one motor control centre be awarded to Vector Drive Systems and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended July 31, 2013 Staff report dated August 26, 2013 recommending that the disbursements for the month ended July 31, 2013 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 1132 Adjustments to the 2013 Collector's Roll Staff report dated August 26, 2013 submitting information on changes to the 2013 Collector's Roll through the issuance of Supplementary Rolls 3 through 5. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 27, 2013. 1133 Records Management -Review and Next Steps Staff report dated August 26, 2013 recommending that the purchase and implementation of the Laserfiche document management software product line be supported, that the Corporate Officer be authorized to execute an agreement with Ricoh Canada, that the approved Financial Plan be amended to incorporate additional annual software maintenance and include a temporary project staffing position and that adopting records management policy and practices and the implementation of an electronic document management system be a strategic commitment for all Departments during Business Planning. Committee of the Whole Minutes August 26, 2013 Page 6 of 6 RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of August 27, 2013. 4. COMMUNl1Y DEVELOPMENT AND RECREATION SERVICES -Nil 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -3:00 p.m. 8. COMMUNl1Y FORUM Rob Grant Mr. Grant inquired whether Surrey Dispatch is also used for Operations. The General Manager of Corporate and Financial Services affirmed that it is. Mr. Grant spoke to rezoning in Hammond. He felt that at a January 25 Council Meeting it was stated that no more applications in Hammond will be considered by Council until an area plan is completed. He expressed concern with the application in Item 1102.