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Home My WebLink About2014-01-20 Adopted Committee of the Whole Meeting Minutes.pdfJanuary 20, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor A. Hogarth Councillor B. Masse Councillor M. Morden ABSENT Councillor J. Dueck District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services J. Charlebois, Manager of Community Planning L. Zosiak, Planner II A. Kopystynski, Planner II D. Hall, Planner II F. Armstrong, Manager of Corporate Communication J. Boehmer, Manager of Design and Construction 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Website Update -Fred Armstrong, Manager of Corporate Communication The Manager of Corporate Communication provided an update on the roll-out of the new mapleridge.ca website including information on the focus groups that will meet to review the features of the site. The official launch of the site will take place following the implementation of suggestions from the focus groups and inclusion of the mobile applications. Committee of the Whole Minutes January 20, 2014 Page 2 of 9 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2013-101-RZ, 20758 Lougheed Highway, CS-1 to C-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7048-2013 to rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to construct a new building to house the relocated Mark's Work Wearhouse store be given first reading and that the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules Band F of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context Committee of the Whole Minutes January 20, 2014 Page 3 of 9 • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1103 2013-115-RZ, 24440128 Avenue, RS-3 to RS-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7052-2014 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into approximately seven single family lots be given first reading and the applicant provide further information as described on Schedules A, B and F of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of January 28, 2014. 1104 2012-038-RZ, 12116 and 12170 204B Street, P-2 to R-1 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 to designate land use from Institutional to Urban Residential be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6924-2012 to rezone from P-2 (Special Institutional) to R-1 (Residential District) to permit future subdivision into four residential lots be given second reading and be forwarded to Public Hearing Committee of the Whole Minutes January 20, 2014 Page 4 of 9 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan • Proposed Setback Variances RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1105 2013-102-CP, Official Community Plan Adoption Bylaw No. 7060-2014 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Adoption Bylaw No. 7060-2014 to make minor amendments to the Official Community Plan bylaw be given first, second and third readings. L. Zosiak, Planner gave a Power Point presentation providing the following information: • Background Information • Official Community Plan Adoption Bylaw • Housekeeping Amendments • Key Housekeeping Amendments • Additional Amendments • Public Comments RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1106 2012-021-DP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DP to permit a two storey mixed-use commercial/residential project. Committee of the Whole Minutes January 20, 2014 Page 5 of 9 A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Building Elevations • Colour Scheme & Renderings • Proposed Landscape Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1107 2012-021-DVP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DVP to vary building height, setbacks to 112 Avenue and 240 Street and parking for the residential component. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Setback Variance • Proposed Height Variance RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1108 2012-020-DP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DP to permit 24 street-oriented townhouses in 6 buildings, plus one duplex for a total of 26 dwellings. Committee of the Whole Minutes January 20, 2014 Page 6 of 9 A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan • Elevations and Colour Scheme • Streetsca pes • Landscaping RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1109 2012-020-DVP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DVP to reduce front yard setbacks, widths of back yard space for end units and to apply urban road standards for the RST townhouses, to increase residential building heights for all R-2 lots and to apply the same setbacks and lot width requirements and allow vehicle access from the street rather than from the lane for R-2 lots that abut the lane common to the RST townhouses. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed RST Zone Variances • Proposed R-2 Zone Variances • Setback Variances Summary Committee of the Whole Minutes January 20, 2014 Page 7 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 1110 2013-109-AL, 26520 112 Avenue, Application to Include Land into the Agricultural Land Reserve Staff report dated January 20, 2014 recommending that Application 2013- 109-AL be authorized to go forward to the Agricultural Land Commission. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics The Planner advised that a letter of concern was received from a resident that the property may be used for a medical marihuana facility if it was included in the Agricultural Land Reserve. She noted that the property would not meet the requirements for such a use without significant variances. She reviewed the differences in permitted usages if the property was included in the Agricultural Land Reserve. David Freemantle. Applicant Mr. Freemantle advised that he wished to obtain inclusion into the Agricultural Land Reserve in order to preserve the trees that are on the property and to provide him with some tax support. The trees are close to extinction and he feels this is the best method available to him to protect them. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. Committee of the Whole Minutes January 20, 2014 Page 8 of 9 1111 Award of Contract, ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block Staff report dated January 20, 2014 recommending that Contract ITT-EN13- 71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. The Manager of Design and Construction provided further details of the project and the statutory right of way. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 3 . FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended December 31, 2013 Staff report dated January 20, 2014 recommending that the disbursements for the month ended December 31, 2013 be approved. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of January 28, 2014. 1132 Alternative Approval Process for City Classification Staff report dated January 20,2014 recommending that the alternative approval process to change classification of Maple Ridge from a District Municipality to a city be enacted. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. Committee of the Whole Minutes January 20, 2014 Page 9 of 9 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Rescind Maple Ridge Policies 4.01, 4.03 and 4.11 Staff report dated January 20, 2014 recommending that Policies 4.01, 4.03 and 4.11 be rescinded. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 28, 2014. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -2:15 p.m. 8. COMMUNITY FORUM Catherine Ward Ms. Ward submitted a petition to end non-resident parking on 118 Avenue along with photographs to support the petition. She outlined her concerns over the parking along 118 Avenue and 203 Street. Mayor Daykin suggested that Ms. Ward meet with the General Manager of Public Works and Development. C.ell, A~ Presiding Member of the Committee