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Home My WebLink About2014-02-17 Adopted Committee of the Whole Meeting Minutes.pdfFebruary 17, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden ABSENT Mayor E. Daykin District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services D. Pollock, Municipal Engineer S. Wheeler, Director of Community Services S. Matthewson, Recreation Coordinator-Social Planning 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Alouette River Management Society (ARMS) Update • Ken Stewart, President, Greta Borick-Cunningham, Executive Director, and Nicole Driedger, Education Coordinator Mr. Stewart introduced members of ARMS present at the meeting and thanked Council for its support. Ms. Borick-Cunningham provided an overview of ARMS activities in 2013 and activities planned for 2014. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: Committee of the Whole Minutes February 17, 2014 Page 2 of 7 1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 245B Street and PID 010-396-977, RS-3 and RS-2 to R-1b Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under the Density Bonus option specific to the Albion Area be given first reading and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1 Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-1 (Service Commercial) to align the current taxi dispatch office use with the appropriate commercial zone be given first reading and that the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics Committee of the Whole Minutes February 17, 2014 Page 3 of 7 RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1103 2012-054-DVP, 2327 4 Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-054-DVP to increase building height, reduce exterior side year setbacks and reduce front yard setbacks. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Variances • Elevations RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1104 RZ/107 /10, 23657 and 23651132 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application RZ/107 /10 to permit future construction of 69 townhouse units. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. Committee of the Whole Minutes February 17, 2014 Page 4 of 7 1105 2011-114-RZ, 22810 113 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1106 2011-037-RZ, 24311124 Avenue and 24361124 Avenue, Final One Year Extension Staff report dated February17, 2014 recommending that a final one year extension be granted for rezoning application 2011-037-RZ to allow for future subdivision into 4 lots. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. Note: Councillor Hogarth excused himself from the discussion of Items 1107 and 1108 at 1:43 p.m. as he manages the neighbouring property. 1107 Excess Capacity/Extended Services Agreement LC 154/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. Committee of the Whole Minutes February 17, 2014 Page 5 of 7 1108 Excess Capacity/Extended Services Agreement LC 155/14, 138B Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. Note: Councillor Hogarth returned to the meeting at 1:47 p.m. 1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements Staff report dated February 17, 2014 recommending that Contract ITT-EN14- 01, Kanaka Way and 234A Street Intersection Improvements be awarded to Martens Asphalt Ltd. and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. The Municipal Engineer clarified the location of the final alignment of the street. 1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street} Staff report dated February 17, 2014 recommending that Contract ITT-EN14- 03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to Crown Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. The Municipal Engineer provided an update on the LED lighting pilot. Committee of the Whole Minutes February 17, 2014 Page 6 of 7 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended January 31, 2014 Staff report dated February17, 2014 recommending that the disbursements for the month ended January 31, 2014 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1132 2014 Election -Appointment of Officers Staff report dated February 17, 2014 recommending that Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election and that Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of February 25, 2014. 1133 2013 Council Expenses Staff report dated February 17, 2014 providing information on Council Expenses for 2013. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Joint Leisure Services Model Review Staff report dated February 17, 2014 providing information on a review of the Joint Leisure Services Model. The General Manager Community Development, Parks and Recreation Services reviewed the report. Committee of the Whole Minutes February 17, 2014 Page 7 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House Note: The staff report was circulated separately. Staff report dated February 17, 2014 recommending that a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and MP Randy Kamp requesting information on the status of Homelessness Partnership Strategy Funding and requesting guaranteed six month transitional funding for the Iron Horse Youth Safe House. The General Manager Community Development, Parks and Recreation reviewed the report. Stephanie Ediger, Alouette Home Start Society, provided further clarification of the program and its funding requirements. The Director of Community Services and the Recreation Coordinator-Social Planning provided further information on the program and grant requirements RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 25, 2014. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT-2:43 p.m . 8. COMMUNITY FORUM -Nil ~~-----'---'~ R. Mas , A • g Mayor Presidi ember of the Committee