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Home My WebLink About2014-03-03 Adopted Committee of the Whole Meeting Minutes.pdfMarch 3, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required R. Acharya, Planner II C. Goddard, Manager of Development and Environmental Services C. Crabtree, Director of Information Technology 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Affordable Housing Presentation -Linda Meyer, A.A.B.A.P.B.D. Ms. Meyer spoke to the need for affordable, accessible housing for residents of Maple Ridge. She recommended agencies that could assist with development of and fund raising for affordable housing. 1.2 Kanaka Environmental & Educational Partnership Society (KEEPS) Update -Ross Davies, Education Coordinator Mr. Davies provided an update on programs, services and events of KEEPS. Committee of the Whole Minutes March 3, 2014 Page 2 of 6 1.3 Maple Ridge Concert Band Delegation -Gale Yip, President, Colin Murray, Treasurer Mrs. Yip gave a PowerPoint presentation that provided an overview of the concert band, and information on the Bandstand Birthday Bash, and bandstand beautification project. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-001-RZ, 23753 and 23771130 Avenue, RS-2 to R-2 Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7062-2014 to rezone from RS-2 (One Family Suburban Residential) to R-2 (Urban Residential District) to permit 18 single family lots zoned R-2 and a neighbourhood park lot be given first reading and that the applicant provide further information as described on Schedules A, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Planner gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Environmental Map • Preliminary Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. Committee of the Whole Minutes March 3, 2014 Page 3 of 6 1102 2013-052-RZ, 23227 Dogwood Avenue, Zoning Bylaw Text Amendment Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7003-2013 to allow a site-specific text amendment to the C-1 (Neighbourhood Commercial) zone to permit apartment use and parking as a permitted principal use, increased density for residential rental units and retail commercial use for a mixed-use commercial and residential development be given first and second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. 1103 2013-091-RZ, 20395 123 Avenue, RS-1 to RS-1b Staff report dated March 3, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7035-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into two single family lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • OCP Context • Site Characteristics • Proposed Subdivision Plan Committee of the Whole Minutes March 3, 2014 Page 4 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. 1104 Municipal Equipment Purchase and Install -One Recycling Baler and Conveyor Staff report dated March 3, 2014 recommending that the contract for the design, supply and install of a Two Ram Horizontal Baler System including a conveyor be awarded to Machinex and that the Corporate Officer be authorized to execute the contract. The General Manager of Public Works and Development reviewed the report. Kim Day, Executive Director, Ridge Meadows Recycling Society provided an update on Multi-Material British Columbia ("MMBC"). RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. Note: Item 1105 was withdrawn from the agenda. 1105 Excess Capacity/Extended Services Agreement LC 156/14, Bosonworth Avenue and Carmichael Street Staff report dated March 3, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 156/14. 3 . FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Network Equipment Replacement Staff report dated March 3, 2014 recommending that the contract for the replacement of network core routers and edge switches be awarded to Spyders Inc. and that the Corporate Officer be authorized to execute the contract. The Director of Information Technology reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. \ Committee of the Whole Minutes March 3, 2014 Page 5 of 6 1132 Server Replacement Staff report dated March 3, 2014 recommending that the contract for replacement of District servers and required server infrastructure be awarded to Dell and that the Corporate Officer be authorized to execute the contract. The Director of Information Technology reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Maple Ridge Concert Band Association Request Staff report dated March 3, 2014 recommending that the request by the Maple Ridge Concert Band Association to complete various works on the Maple Ridge Bandstand and to fundraise during the 20th anniversary celebration event be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 11, 2014. 5. CORRESPONDENCE 1171 6. OTHER ISSUES 1181 7. ADJOURNMENT -2:41 p.m. \ Committee of the Whole Minutes March 3, 2014 Page 6 of 6 8. COMMUNITY FORUM Chris Mundy Mr. Mundy spoke to the proposed development on 130 Avenue. He expressed concern with the impact on the existing wildlife corridor and asked that both the corridor and the heritage trees on the property be protected. He also expressed concern with the work to be done on the arterial route and the safety issues at the intersection. He referred to a road running north-south between the proposed development and a neighbouring property and asked whether the road will be removed. Beryl Eales Ms. Eales referred to the Jackson Farm property and the perception that the area is not public property. She expressed concern with the size of a sign on the property beside the Jackson Farm and asked why there is no sign on the 37 acres making up Jackson Farm. She spoke to the five year time line it may take to develop the farm and suggested fundraising for park development. She requested a definition of the term "passive parkland". The General Manager of Community Development, Parks and Recreation Services described the consultation process to determine future use of the park and advised that operating funds associated with the park are currently not in the five year plan. She also advised that there no sign on the property as public use of the park is not encouraged until the consultation process is complete. Richard Lechkobit Mr. Lechkobit spoke to Item 1101 and expressed concerned over the widening of the road. He asked for details on the proposed width of the road. The Manager of Development and Environmental Services advised that as the proposal is at first reading, full comments pertaining to the road have not been received from the Engineering Department. He provided information on urban road standards for the area. Mr. Lechkobit requested information on plans for rezoning of the land on the south side. The Manager of Development and Environmental Services advised that the District will wait for a subdivision development application. -~ / / / , ✓✓V // /1:>-----AA@lRL,_~ / R. Ma ~e(Acting Mayor Presiding Member of the Committee