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Home My WebLink About2014-08-25 Adopted Committee of the Whole Meeting Minutes.pdfAugust 25, 2014 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden District of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Carter, Acting General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner II D. Hall, Planner II L. Zosiak, Planner II D. Spence, Fire Chief S. Matthewson, Recreation Coordinator-Social Planning 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Demonstration of the Audio/Video System -Christina Crabtree, Director of Information Technology The Director of Information Technology provided an overview of the new audio/video system in Council Chambers 1.2 Linda Meyer, A.A.B.A.P.B.D. -HandiDart Concerns Ms. Meyer read a presentation attached to the agenda and distributed to Council Committee of the Whole Minutes August 25, 2014 Page 2 of 9 1.3 Slade Dyer -Building permit -28487 108th Avenue Mr. Dyer provided a presentation regarding accessory employee residential use for Council consideration. The matter was referred to staff for a report to be presented at the September 8, 2014 Committee of the Whole. 1.4 Maple Ridge Commercial and Industrial Strategy Draft Implementation Plan Update -Presentation by Christine Carter, Director of Planning The Acting General Manager of Public Works and Development Services gave a Power Point presentation providing the following information: • Background • Definition of a Commercial and Industrial Strategy • Strategy and Key Messages • Council Meeting Sessions • Council Directed Revisions • Implementation Plan Framework • Thornhill Slope Analysis Map • Recommendation 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 Maple Ridge Commercial and Industrial Strategy Draft Implementation Plan Update Staff report dated August 25, 2014 recommending that the Commercial and Industrial Strategy as amended be endorsed and that staff be directed to prepare the implementation plan for the Commercial and Industrial Strategy. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. Committee of the Whole Minutes August 25, 2014 Page 3 of 9 1102 2014-034-RZ, 22370 and 22000 Block of River Road, RS-3 to CD-1-14 Staff report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7099-2014 to rezone from RS-3 (One Family Rural Residential) to CD-1-14 (Riverfront Development) to permit approximately 21 townhouse units be given first reading and that the applicant provide further information as described on Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-1999 and as outlined in the report. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Development Proposal • Proposed Site Plan • Unit Plans • Concept Plan Norman Laube -Applicant Representative Mr. Laube provided clarification on the details of the application. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1103 2012-034-RZ, 12101208 Street, RS-3 to RM-1 Staff report dated August 25, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6920-2012 to adjust areas designated Conservation around watercourses be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6921-2012 to rezone from RS-3 (One Family Rural Residential) to RM-1 {Townhouse Residential) to permit construction of 8 townhouse units be given second reading and forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics Committee of the Whole Minutes August 25, 2014 Page 4 of 9 • Development Proposal • Proposed Site Plan • Elevations • Landscaping Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1104 2014-055-RZ, Bylaw Amendment to Direct Use of Medical Marihuana Production Staff report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7094-2014 to remove a requirement for a 1000 m setback between commercial marihuana production facilities be given first and second readings and be forwarded to Public Hearing. D, Hall, Planner, gave a PowerPoint presentation providing the following information: • Application Information • Rationale • Proposed Amendments RECOMMENDATION That the staff report be deferred to allow staff to gather information on setbacks. 1105 2012-119-RZ, 24108 104 Avenue and 10336 240A Street, RS-3 and RS-2 toRM1 Staff report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6969-2013 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential} to RM-1 (Townhouse Residential) to permit development of 99 townhouse units with a revised design to incorporate double car garages for a number of units be given second reading and be forwarded to Public Hearing. A. Kopystynski, Planner gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics Committee of the Whole Minutes August 25, 2014 Page 5 of 9 • Development Proposal • Revised Site Plan • Revised Double Car Garage Floor Plan • Elevations • Landscape Plans RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. Councillor Bell -OPPOSED 1106 2011-019-RZ, 10515 and 10595 240 Street and 23950 Zeran Avenue, RS-3 to RM-1 Staff report dated August 25, 2014 recommending that second and third readings of Maple Ridge Official Community Plan Bylaw No. 6871-2011 be rescinded; that second and third readings of Maple Ridge Zone Amending Bylaw No. 6864-2011 be rescinded; that Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 to designate an area around a watercourse as Conservation be amended and be given second reading and be forwarded to Public Hearing; and that Maple Ridge Zone Amending Bylaw No. 6864-2011 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be amended and be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Neighbourhood Context • OCP Context • Site Characteristics • Development Proposal • Proposed Site Plan • Elevations Quinn Jeannotte -Applicant Mr. Jeannotte provided clarification on the proposed installation of chain link fencing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. Committee of the Whole Minutes August 25, 2014 Page 6 of 9 1107 2011-069-DVP, 20660 Maple Crescent Staff report dated August 25, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-069-DVP to reduce road dedication requirements on Maple Crescent and to waive requirements for a three metre corner truncation at Maple Crescent and 207 Street. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1108 2014-066-DP, 11900 Haney Place Staff report dated August 25, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-066-DP to permit exterior alterations and signage on the south side of Haney Place Mall for a new tenant, Rexall Drugstore. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1109 2012-036-CP, Wildfire Development Permit Area Guidelines Staff report dated August 25, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7101-2014 to add Wildfire Development Permit Area Guidelines be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Development Procedures Amending Bylaw No. 7102-2014 to add a Wildfire Development Permit Application be given first and second reading. Fire Chief Spence and L. Zosiak, Planner provided additional clarification of the proposed guidelines. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1110 Award of Contract ITT-EN14-50; Sanitary Sewer Replacement on River Road (418 m south of McKay Avenue) Staff report dated August 25, 2014 recommending that Contract ITT-EN14-50, Sanitary Sewer Replacement on River Road (418 m south of McKay Avenue) be awarded to PW Trench less Ltd.; that a contract contingency be approved, that the Financial Plan be amended to increase project funding and that the Corporate Officer be authorized to execute the contract. Committee of the Whole Minutes August 25, 2014 Page 7 of 9 RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 1111 River Road Traffic Calming and Proposed Interim Sidewalk Improvements (Darby Street to Carshill Street) Staff report dated August 25, 2014 recommending that funding be reallocated for the interim River Road sidewalks improvements and that construction of the interim River Road sidewalk (Darby Street to Carshill Street) be approved. The Acting Municipal Engineer provided clarification on the interim sidewalk improvements. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. Note: Councillor Hogarth departed from the meeting as he manages the property under application for item 1112. 1112 Bylaw for Highway Closure and Dedication Removal for a Portion of the Lane Located North of the Property at 12018 Edge Street Staff report dated August 25, 2014 recommending that Maple Ridge Highway Closure and Dedication Removal Bylaw No. 7104-2014 to close the highway and remove a road dedication be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended July 31, 2014 Staff report dated August 25, 2014 recommending that the disbursements for the month ended July 31, 2014 be approved. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of August 26, 2014. Committee of the Whole Minutes August 25, 2014 Page 8 of 9 1132 Adjustments to the 2014 Collector's Roll Staff report dated August 25, 2014 submitting information on changes to the 2014 Collector's Roll through the issuance of Supplementary Rolls 3 through 5. For information only No motion required 1133 2014 Council Expenses Staff report dated August 25, 2014 providing Council expenses for 2014 updated to the end of July 2014. 1134 Corporate Records Management System Bylaw Staff report dated August 25, 2014 recommending that Maple Ridge Corporate Records Management Bylaw No. 7097-2014 to provide for the retention and disposition of records be given first, second and third readings. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 4. COMMUNITY DEVELOPMENT AND RECREA T/ON SERVICES 1151 Alouette Home Start Society (AHSS) Request for an Extension of Municipal Property Leases Staff report dated August 25, 2014 recommending that the municipal property leases for the Iron Youth Safe House and the Route 29 Youth Transitional Housing Program be extended. The Recreation Coordinator-Social Planning and the Alouette Home Start Society representative provided further clarification of the request. RECOMMENDATION That the staff report be forwarded to the Council Meeting of August 26, 2014. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil Committee of the Whole Minutes August 25, 2014 Page 9 of 9 7. ADJOURNMENT -3:50 p.m. 8. COMMUNITY FORUM-Nil C. Ashlie, Acting Mayor Presiding Member of the