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Home My WebLink About2015-01-05 Adopted Committee of the Whole Meeting Minutes.pdfJanuary 5, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor K. Duncan Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs ABSENT Councillor C. Bell Councillor B. Masse City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services Note: Councillor Robson participated in the meeting via telephone. 1. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2011-082-RZ, 10150 and 10190 Jackson Road, RS-3 and M-2 to R-1 and RS-1b Staff report dated January 5, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6928-2012 to designate land use from Low/Medium Density Residential to Medium Density Residential and Conservation in the Albion Area Plan and that Maple Ridge Zone Amending Bylaw No. 6861-2011 to rezone from RS-3 (One Family Rural Residential) and M-2 (General Industrial) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to create approximately 45 single family lots be forwarded to a second Public Hearing as a result of the provision of new information. Committee of the Whole Minutes January 5, 2015 Page 2 of 6 The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision • Timelines • Key Issues • Alternative RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. 1102 2012-013-RZ, 24152 112 Avenue, RS-3 to RS-1b and P-1 Staff report dated January 5, 2015 recommending that Maple Ridge Official Community Plan Bylaw No. 7040-2013 to designate from Institutional to Low- Medium Density Residential and Park and to adjust the conservation area be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7041-2013 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and P-1 (Park and School) to allow for future subdivision into approximately 25 lots and a neighbourhood park using the Density Bonus option be given second reading as amended and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Subdivision Committee of the Whole Minutes January 5, 2015 Page 3 of 6 RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. 1103 2012-109-RZ, 24979 108 Avenue, First Extension Staff report dated January 5, 2015 recommending that a one year extension be granted to rezoning application 2012-109-RZ to permit thirteen single family lots under the RS-1b (One Family Urban [Medium Density] Residential) zone. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. 1104 2012-049-SD, 12420 269 Street, Maple Benchlands Local Area Service Staff report dated January 5, 2015 recommending that a Local Area Service for enhanced landscape maintenance costs be authorized and that Maple Benchlands Local Area Service Bylaw No. 7098-2014 to permit a local service tax for enhanced landscape maintenance be given first, second and third readings. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Development Proposal • Planting Plans • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. Committee of the Whole Minutes January 5, 2015 Page 4 of 6 1105 2014-075-DVP, 11365 244 Street, 24403, 24407, 24411 and 24415 113 Avenue, 24417 112 Avenue and 24413 113AAvenue Staff report dated January 5, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-075-DVP to reduce the interior side lot line setback of the R-1 (Residential District) zone for the Phase 2 lots at 24403, 24407, 24411 and 24415 113 Avenue, to reduce the rear yard setback for the Phase 2 lot at 11365 244 Street and to reduce the interior side lot line setback for proposed lots 57 through 59, 61 through 67 and 69 through 82 in Phase 3. The Manager of Development & Environmental Services gave a Power Point presentation providing the following information: • Application Information • OCP Context • Neighbourhood Context • Development Proposal • Proposed Subdivision • Proposed Variances RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Police Dispatch Services Staff report dated January 5, 2015 recommending that the Corporate Officer be authorized to renew the 5 year fee for service agreement with E-Comm . The General Manager Corporate & Financial Services reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. Committee of the Whole Minutes January 5, 2015 Page 5 of 6 1132 Fraser Valley Regional Library -2015 Member Assessment Staff report dated January 5, 2015 providing an overview of the 2015 Fraser Valley Regional Library proposed budget. The General Manager of Corporate & Financial Services reviewed the staff report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. 1133 Disbursements for the month ended November 30, 2014 Staff report dated January 5, 2015 recommending that the disbursements for the month ended November 30, 2014 be approved. The General Manager of Corporate & Financial Services explained the purpose of providing this report to Council on a monthly basis. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. 1134 Adjustments to the 2014 Collector's Roll Staff report dated January 5, 2015 submitting information on changes to the 2014 Collector's Roll through the issuance of Supplementary Roll 10. The General Manager of Corporate & Financial Services reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of January 13, 2015. Committee of the Whole Minutes January 5, 2015 Page 6 of 6 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -1:42 p.m. 8. COMMUNITY FORUM -Nil C. Speirs, Acting ~ Presiding Member of the Committee