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Home My WebLink About2015-02-16 Adopted Committee of the Whole Meeting Minutes.pdfFebruary 16, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services D. Pollock, Acting General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services D. Hall, Planner II S. Murphy, Planner II D. Boag. Director of Parks and Facilities W. McCormick, Director of Recreation L. Holitzki, Director of Licences, Permits and Bylaws C. Nolan, Manager of Accounting 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Alouette River Management Society ("ARMS")\2014 Annual Update Note: Item 1.1 was withdrawn and will be rescheduled 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: Committee of the Whole Minutes February 16, 2015 Page 2 of 7 1101 2014-055-RZ, Proposed Bylaw, Commercial Production of Medical Marihuana Staff report dated February 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7094-2014 to eliminate the current 1000 metre separation requirement between commercial producers from all sections of the Zoning Bylaw be given first and second reading and be forwarded to Public Hearing. D. Hall, Planner gave a Power Point presentation providing the following information: • Application Information • Background • Rationale • Proposed Amendment • Recommendation That the staff report be forwarded to the Council Meeting of February 24, 2015. Councillor Duncan -OPPOSED 1102 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road, RS-1b and RS-3 to R-2 Staff report dated February 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7083-2014 to rezone from RS-1b (One Family Urban [Medium Density] Residential fill in text here The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • OCP Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. Committee of the Whole Minutes February 16, 2015 Page 3 of 7 1103 Business Licencing and Regulation Bylaw Amendments to Prohibit Payday Loan Business and Check Cashing Centres Staff report dated February 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7136-2015 be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7135-2015 be given first and second reading. S. Murphy, Planner gave a Power Point presentation providing the following information: • Report Information • Issues • Location of payday loan businesses and cheque cashing centres • Current Regulatory Context • Legal Opinion • Non-Conforming Use • Proposed Regulatory Changes (Advised that mistakes in report and bylaw citation of regulations, should read 2009) • Alternatives The Director of Licences, Permits and Bylaws provided clarification of issues related to Business Licencing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 1104 RZ/078/10, 24211113 Avenue, First One Year Extension Staff report dated February 16, 2015 recommending that a one year extension be granted for rezoning application RZ/078/10 to permit future subdivision into 7 single family lots. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context Committee of the Whole Minutes February 16, 2015 Page 4 of 7 • Site Characteristics • Development Proposal • Proposed Site Plan Note: Councillor Robson left the meeting at 2:08 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. Note: Councillor Robson returned to the meeting at 2:12 p.m. 1105 2011-114-RZ, 22810 113 Avenue, Final One Year Extension Staff report dated February 16, 2015 recommending that a final one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units under the RM-1 (Townhouse Residential) zone. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Proposed Site Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 1106 2013-042-DVP, 24325 126 Avenue Staff report dated February 16, 2015 recommending that the Corporate Officer be authorized to sign and seal 2013-042-DVP to reduce the rural road standard paved carriageway width. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map Committee of the Whole Minutes February 16, 2015 Page 5 of 7 • Official Community Plan Context • Neighbourhood Context • Development Proposal • Proposed Variance • Proposed Subdivision Plan RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 RCMP Presentation Staff report dated February 16, 2015 providing a work plan overview for RCMP/Police Services department. • Financial Overview -Brad Lanthier, Senior Manager of Contract Policing (RCMP) • Business Plan Overview -Superintendent David Fleugel, Officer In Charge, Ridge-Meadows RCMP Detachment Superintendent Fluegel and Mr. Lanthier gave a power point presentation that provided an overview of RCMP services, 2014 achievements, 2015 commitments, crime statistics, and financial data. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 1132 Audit and Finance Committee Terms of Reference Staff report dated February 16, 2015 recommending that the Audit and Finance Committee Terms of Reference be approved. The Manager of Accounting reviewed the proposed changes to the Terms of Reference. Committee of the Whole Minutes February 16, 2015 Page 6 of 7 RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 1133 Disbursements for the month ended December 31, 2014 Staff report dated February 16, 2015 recommending that the disbursements for the month ended December 31, 2014 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 1134 2014 and 2015 Council Expenses Staff report dated February 16, 2015 providing updated Council expenses for 2014 and expenses recorded to the end of January for 2015. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Proposed Leisure Centre Lifecycle Repairs Report Staff report dated February 16, 2015 recommending that the contract for Leisure Centre Lifecycle Repairs be awarded to SHAPE Architecture Inc. and that the Corporate Officer be authorized to execute the contract. RECOMMENDATION That the staff report be forwarded to the Council Meeting of February 24, 2015. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil Committee of the Whole Minutes February 16, 2015 Page 7 of 7 7. ADJOURNMENT -3:37 p.m. 8. COMMUNITY FORUM -Nil ~ C. Bell, Acting Mayor Presiding Member of the Committee