HomeMy WebLinkAbout2015-05-04 Adopted Committee of the Whole Meeting Minutes.pdfMay 4, 2015
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
J. Rule, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
W. Oleschak, Superintendent of Roads and Fleet
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Thornhill Aquifer Protection Study (TAPS) -Grant Hill Aquifer Groundwater
Sustainability Study
• Betty von Harden berg
Ms. von Hardenberg spoke to the decision of the previous Council to allow
medical marihuana production facilities to be built on agricultural land without
placing restrictions with respect to use of well water. She referred to the
application of Tantalus and the impact that application will have on the
Thornhill Aquifer. She requested a series of amendments to the zoning and
building process for medical marihuana production facilities. She also
requested the Thornhill forest be rezoned and removed from the urban
reserve.
1.2 Maple Ridge Recycling Society -Recycling -Partners in Action presentation
• Kim Day, Executive Director
• Leanne Koehn, Community Engagement
Ms. Koehn gave a power point presentation providing an overview of the
Recycling Society's programs, services and the 2015 budget.
Committee of the Whole Minutes
May 4, 2015
Page 2 of 4
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2011-012-DVP, 2011-012-DP, 11550 and 11544 207 Street
Staff report dated May 4, 2015 recommending that the Corporate Officer be
authorized to sign and seal 2011-012-DVP to reduce front yard setbacks,
interior north side yard setbacks and interior south yard setbacks and that the
Corporate Officer be authorized to sign and seal 2011-012-DP to permit
construction of 10 townhouse units in the RM-1 (Townhouse Residential)
zone.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Requested Variances
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Site Plan Showing Variances
• Building Elevations
• Landscape Plan
Note: Mayor Read left the meeting at 2:10 p.m.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 12, 2015.
1102 Award of Contract, Pavement Rehabilitation Program
Staff report dated May 4, 2015 recommending that the extension of the 2010
contract for Pavement Rehabilitation be awarded to Imperial Paving Limited.
The Superintendent of Roads and Fleet clarified the scope of the work
proposed under the contract.
Committee of the Whol e Minutes
May 4, 2015
Page 3 of 4
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 12, 2015.
Note: Councillor Shymkiw excused himself from discussion of Item 1103 at 2:17
p.m. as he has an accepted offer on a property in the immediate area.
1103 Request for Additional DCC Funding -Contract ITT-EN14-54, Larch Avenue
Road Extension
Staff report dated May 4, 2015 recommending that Contract ITT-EN14-54,
Larch Avenue Extension awarded to Frazer Excavation be increased and that
the Financial Plan be amended to increase the project budget.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 12, 2015.
Note: Councillor Shymkiw returned to the meeting at 2:21 p.m.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
Note: Councillor Robson excused himself from discussion of Item 1131 at 2:21 p.m.
as his wife is on the Board of Directors of one of the applicants. Councillor
Speirs assumed the Chair in his absence.
Councillor Masse excused himself from discussion of Item 1131 at 2:21 p.m.
1131 2015 Community Grants
Staff report dated May 4, 2015 recommending that the proposed allocation of
2015 Community Grants be approved.
RECOMMENDA T/ON
That the staff report be forwarded to the Council Meeting of May 12, 2015.
Note: Councillors Robson and Masse returned at 2:28 p.m. Councillor Robson
resumed the Chair
Committee of the Whole Minutes
May 4, 2015
Page 4 of 4
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -2:28 p.m.
8. COMMUNITY FORUM
Doug Potter -speaking to 11580 207 Street. Item 1101
Mr. Potter expressed concern pertaining to the fence line along 11550 and 11544
207 Street. He asked about the status of the road and wished to ensure that fencing
will be provided should the road remain. Mr. Potter also expressed concern for the
roots of the fir trees on his property during construction of the development.
The Manager of Development and Environmental Services clarified that the
landscape treatment includes a 6' fence along the driveway referenced by Mr. Potter
and addressed the requirements of the developer with respect to trees on
neigh~~
G. R6'bson, Acting Mayor
Presiding Member of the Committee