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Home My WebLink About2015-05-25 Adopted Committee of the Whole Meeting Minutes.pdfMay 25, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A.-M. Whittaker, Planner II J. Charlebois, Manager of Community Planning Y. Chui, Recreation Manager of Arts and Community Connections 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Dangers of micro wave radiation from cell phones and towers, Smart Meters and WiFi • Robert Riedlinger Mr. Riedlinger spoke to his concerns related to the installation of cell towers in residential areas. He asked that Council not vote yes to cell towers and not use cell phones. 1.2 Works Yard Storage Buildings Capital Project Presentation • Russ Carmichael, Director of Engineering Operations Mr. Carmichael gave a power point presentation providing an update on the capital project to improve works yard storage at the Operations Centre. The Committee of the Whole Minutes May 25, 2015 Page 2 of 6 consultant, Jean-Pierre Mahe of Morrison Hershfield, provided clarification on the scope of the project. 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2014-091-RZ, 12420 Ansell Street, RS-3 to RS-2 Staff report dated May 25, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7115-2014 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for a subdivision of 2 lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Site Plan • Recommendation RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. Note: Councillor Shymkiw excused himself from discussion of Item 1102 at 1:36 p.m. as he has an accepted offer on a property in the vicinity. 1102 2013-082-RZ, 13260 236 Street, First One Year Extension Staff report dated May 25, 2015 recommending that a one year extension be granted for rezoning application 2013-082-RZ to permit 61 townhouse units under the RM-1 (Townhouse Residential) zone. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: Committee of the Whole Minutes May 25, 2015 Page 3 of 6 • Subject Map • Proposed sidewalk RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. Note: Councillor Shymkiw returned to the meeting at 1:39 p.m. 1103 2015-117-RZ, Zoning Bylaw Text Amendment Staff report dated May 25, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7153-2015 to allow secondary suites as a permitted use in R-1, CD-1-93 and CD-1-99 zones be given first and second readings and be forwarded to the June 2015 Public Hearing. The Planner II gave a Power Point presentation providing the following information: • Zoning Bylaw Text Amendment • Background -Secondary Suites • Secondary Suites and the Housing Action Plan • Zoning Bylaw -Existing Regulations • Proposed Zoning Bylaw Text Amendment • Recommendation The Manager of Community Planning provided further clarification on the text amendment. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. 1104 Excess Capacity/Extended Services Agreement LC 158/14, Bosonworth Avenue and Carmichael Street Staff report dated May 25, 2015 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 158/14. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. Committee of the Whole Minutes May 25, 2015 Page 4 of 6 1105 Award of Contract, 128 Avenue Road and Drainage Improvements (210 Street to 216 Street) Staff report dated May 25, 2015 recommending the award of Contract ITT- EN15-31, 128 Avenue Road and Drainage Improvements (210 Street to 216 Street) to King Hoe Excavating Ltd., that a project contingency be approved, that the Corporate Officer be authorized to execute the contract, that the budget for the existing contract for Engineering Design Services for 128 Avenue (201 Street to 224 Street) be increased, and that the Financial Plan be amended to increase the project budget. The Municipal Engineer gave a power point presentation providing the following information: • Map • Typical Section RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended April 30, 2015 Staff report dated May 25, 2015 recommending that the disbursements for the month ended April 30, 2015 be approved. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. 1132 2015 Council Expenses Staff report dated May 25, 2015 providing updated Council expenses recorded to the end of April for 2015. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. Committee of the Whole Minutes May 25, 2015 Page 5 of 6 4 . COMMUNITY DEVELOPMENT AND RECREATION SERVICES 1151 Maple Ridge Public Art Steering Committee -Public Art Locations Staff report dated May 25, 2015 recommending that site selection criteria and proposed locations for the placement of public art for 2015-2016 to be coordinated with future scheduled work by the Engineering Department be approved. The Recreation Manager of Arts and Community Connections reviewed the report. Note: Councillor Robson left the meeting at 2:20 p.m. and returned at 2:22 p.m. Mayor Read chaired the meeting in his absence. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. 1152 Maple Ridge Historical Society Lease Staff report dated May 25, 2015 recommending that the Corporate Officer be authorized to execute the Maple Ridge Historical Society Lease Agreements 2015-2016. RECOMMENDATION That the staff report be forwarded to the Council Meeting of May 26, 2015. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -2:30 Committee of the Whole Minutes May 25, 2015 Page 6 of 6 8. G. Robson, Acting Mayor Presiding Member of the Committee