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HomeMy WebLinkAbout2015-08-31 Adopted Committee of the Whole Meeting Minutes.pdfAugust 31, 2015 1:00 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services A. Kopystynski, Planner 2 M. Baski, Planner 1 C. Nolan, Manager of Accounting 1. DELEGATIONS/STAFF PRESENTATIONS -Nil 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2015-160-RZ, Bylaw Amendment, Residential Building Height Staff report dated August 31, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7165-2015 to create a unified maximum building height of 11.0 m for principal dwellings in single family and in low rise multi-family zones be given first and second reading and forwarded to Public Hearing. The Manager of Development and Environmental Services reviewed the report. Committee of the Whole Minutes August 31, 2015 Page 2 of 10 RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1102 2014-070-RZ, 10470 2458 Street and 24589 104 Avenue, RS-2 to RS-1b Staff report dated August 31, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7157-2015 to rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a subdivision of approximately 16 lots be given first reading and that the applicant provide further information as described on Schedules A, B, and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Site Context Map RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Note: Mayor Read excused herself from discussion of Item 1103 at 1:16 p.m. due to conflict of interest. 1103 2013-086-RZ, 23262 Silver Valley Road, 13738, 13702 and 13660 232 Street, RS-3 to RS-1, RS-1b, R-1, R-3, RST-SV, C-5 and P-1 Staff report dated August 31, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7160-2015 to revise land use designation boundaries and an equestrian trail location be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7023-2013 to rezone from RS-3 (One Family Rural Committee of the Whole Minutes Au gust 31, 2015 Page 3 of 10 Residential) to RS-1 (One Family Urban Residential), RS-1b (One Family Urban [Medium Density] Residential), R-1 (Residential District), R-3 (Special Amenity Residential District), RST-SV (Street Townhouse -Silver Valley), C-5 (Village Centre Commercial) and P-1 (Park and School) be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Proposed Street View Rendering • Commercial Site Plan • Proposed Elevations and Street Views • Habitat Balance Plan The Municipal Engineer advised on the multi-use pathway planned for 232 Street RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Note: Mayor Read returned to the meeting at 1:48 p.m. 1104 2014-110-RZ, 11716 Burnett Street, RS-1 to R-1 Staff report dated August 31, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7123-2014 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a subdivision of approximately three single family lots be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Committee of the Whole Minutes August 31, 2015 Page 4 of 10 1105 2011-082-DVP, 10150 and 10190 Jackson Road Staff report dated August 31, 2015 recommending that the Corporate Officer be authorized to sign and seal 2011-082-DVP to increase the maximum p8rmitted R-1 zone building height and to reduce the R-:1 zone n,ar yard setback for lots 29-39. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1106 2012-047-DVP, 2012-047-DP, 22577, 22569 and 22557 Royal Crescent, 11771226 Street Staff report dated August 31, 2015 recommending that the Corporate Officer be authorized to sign and seal 2012-04 7-DVP to reduce front yard setbacks, to reduce interior yard setbacks and to increase maximum height and that the Corporate Officer be authorized to sign and seal 2012-04 7-DP to permit construction of a 48 unit apartment building in the RM-2 (Medium Density Apartment Residential) zone. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Proposed Variances • Proposed Elevations • Landscape Plan and Shrub Plan James Pernu -McElhanney Consulting Mr. Pernu advised on the amenity spaces and amenity areas to be provided within the proposed development. He also provided clarification on the height of the building and on possible plans for the strata. RECOMMENDA T/ON That the staff report be forwarded to the Council Meeting of September 8, 2015. Committee of the Whole Minutes August 31, 2015 Page 5 of 10 1107 2015-158-DVP, 23980 Kanaka Way Staff report dated August 31, 2015 recommending that the Corporate Officer be authorjzed to sign and seal 2015-158-DVP to reduce the parking requirement for the Child Care Centre and to reduce the parking requirement for commercial uses. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Note: Councillor Shymkiw excused himself from the discussion of Items 1108 and 1109 at 2:05 p.m. as he has a property in the immediate area. 1108 2013-082-DVP, 13260 236 Street Staff report dated August 31, 2015 recommending that the Corporate Officer be authorized to sign and seal 2013-082-DVP to increase maximum building height, to increase maximum retaining wall heights and to reduce minimum setbacks to the property line. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan • Proposed Elevation, Retaining Wall and Setback Variances David Stoyko -Sharp & Diamond Landscape Architecture Mr.Stoyko provided additional information on materials to be used for retaining walls on the site. He provided clarification on the locations of the various retaining walls. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Committee of the Whole Minutes August 31, 2015 Page 6 of 10 1109 2013-082-DP, 13260 236 Street Staff report dated August 31, 2015 recommending that the Corporate Officer be authorized to sign and seal 2013-082-DP to permit development of a 61 unit townhouse project.:. The Manager of Development and Environmental Services gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Proposed Site Plan, Elevation Variances and Landscape Plan • Various Building Elevations • Colours and Materials RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Note: Councillor Shymkiw returned to the meeting at 2:23 p.m. 1110 2015-257-SD, 12016 York Street, Stata Conversion Staff report dated August 31, 2015 recommending that the issuance of a Certificate of Approval for strata conversion of residential townhouse buildings located at 12016 York Street be approved and that the Corporate Officer be authorized to sign the Certificate of Approval. The Planner 2 gave a Power Point presentation providing the following information: • Application Information • Subject Map • Neighbourhood Context • Official Community Plan Context • Site Characteristics • Development Proposal • Evaluation Criteria Committee of the Whole Minutes August 31, 2015 Page 7 of 10 He outlined the history of the heritage building. RECOMMENDA TJON That the ~taff report be forwarded to the Council Meeting of September 8, 2015. 1111 2011-095-SD, 2% Money in Lieu of Parkland Dedication, 11219 243 Street Staff report dated August 31, 2015 recommending that the owner of the subject property pay an amount that is not less than $30,000.00 RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1112 2013-103-SD, 5% Money in Lieu of Parkland Dedication, 12366 Laity Street Staff report dated August 31, 2015 recommending that the owner of the subject property pay an amount that is not less than $37,500.00. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) 1131 Disbursements for the month ended July 31, 2015 Staff report dated August 31, 2015 recommending that the disbursements for the month ended July 31, 2015 be received for information. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1132 2015 Council Expenses Staff report dated August 31, 2015 providing updated Council expenses recorded to the end of July for 2015. Committee of the Whole Minutes August 31, 2015 Page 8 of 10 RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1l33 2016-2020 Financial Planniog Guidelines Staff report dated August 31, 2015 recommending that staff be directed to prepare the 2016-2020 Financial Plan, incorporating the Financial Plan Guidelines. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1134 2016 Permissive Tax Exemptions Staff report dated August 31, 2015 recommending that Maple Ridge Tax Exemption Bylaw No. 7170-2015 be given first, second and third readings. The Manager of Accounting advised on the exemption for the Maple Ridge Golf Course. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. 1135 Assurance Requirements -Downtown Parking Society Staff report dated August 31, 2015 recommending that the agreement with the Downtown Parking Society be amended to require a financial statement audit once every five years with assurance achieved in intervening years either through the work of City staff or through a review engagement, as recommended by the Audit & Finance Committee. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Committee of the Whole Minutes August 31, 2015 Page 9 of 10 1136 Partnering Agreements, Employment Land Investment Incentive Program and Town Centre Investment Incentive Program Staff report dated August 31, 2015 recommending that the Corporate Officer be authorized to execute Partl'!e~ing Agreements with Meridian Acquisitions Ltd. under building permit number 15-107398 and Anmore Holdings Inc. under building permit number 15-111021. RECOMMENDATION That the staff report be forwarded to the Council Meeting of September 8, 2015. Councillor Robson -OPPOSED 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil 7. ADJOURNMENT -2:36 p.m. 8. COMMUNITY FORUM Chris Bossley Ms. Bossley expressed concern over the issue of homelessness. She commended Mayor and Council for actions taken with respect to the issue. She stated that she felt the closing of the Salvation Army and opening of a new shelter were good moves and asked why the temporary shelter will only be open for six months. Mayor Read advised on the rationale behind having the temporary shelter open for six months. Eric Phillips Mr. Phillips inquired as to what information was used for the vote passed by Council pertaining to the defunding for the Caring Place. Mayor Read provided background information and outlined the concerns which led to the request by Council. Committee of the Wh ole Minutes August 31, 2015 Page 10 of 10 Mr. Phillips asked whether the ESS was activated during the wind storm on August 29. He expressed concern that information he provided to the RCMP was not passed onto the Operations Department as per his request and spoke to safety issues at an intersection as a result of the storm. He commented that he did not see any municipal vehicles in the area to rlea! w:th ;1ro b!em intP.rser.tions. Mr. Phillips was advised that although the ESS was not activated, the City did have an ongoing response. Staff will follow up on Mr. Phillip's concerns. Heather Meisner Ms. Meisner spoke to Item 1103. She expressed her concerns with the application and outlined the drastic impact the proposed development will have on the lifestyle of her family. She advised that she had. not been approached by the developer and asked for assistance from the City in dealing with the developer and obtaining answers to questions and concerns. She distributed her letter to Council. Chris Bossley Ms. Bossley recommended that the Housing First model be investigated with respect to dealing with the homeless issue. Mayor Read advised that the Housing First model is the crux of all discussion points pertaining to the homeless issue. ~uncan, Acting Mayor Presiding Member of the Committee