HomeMy WebLinkAbout2016-02-01 Adopted Committee of the Whole Meeting Minutes.pdfFebruary 1, 2016
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
A. Kopystynski, Planner 2
M. Baski, Planner 1
D. Pollock, Municipal Engineer
D. Denton, Property and Risk Manager
Note: Mayor Read was not in attendance at start of meeting
1. DELEGATIONS/STAFF PRESENTATIONS -Nil
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2015-069-RZ, 10366 240 Street, RS-2 to R-3
Staff report dated February 1, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7207-2016 to rezone from RS-2 (One Family Suburban
Residential) to R-3 (Special Amenity Residential District) to permit a
subdivision of approximately 13 lots be given first reading and that the
applicant provide further information as described on Schedule A of the
Committee of the Whole Minutes
February 1, 2016
Page 2 of 7
Development Procedures Bylaw No. 5879-1999, along with information
required for an Intensive Residential Development Permit and a Subdivision
application.
A. Kopystynski, Planner gav0 a Power Point presentation providing the
following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
• Recommendations in staff report
Note: Mayor Read joined the meeting at 1:08 p.m.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1102 2015-345-RZ, 12106 230 Street, RS-1 and RS-3 to R-1
Staff report dated February 1, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7205-2016 to rezone from RS-1 (One Family Urban
Residential) and RS-3 (One Family Rural Residential) to R-1 (Residential
District) to permit future subdivision into two single family residential units be
given first reading and that the applicant provide further information as
described on Schedule B of the Development Procedures Bylaw No. 5879-
1999, along with information required for a Subdivision application.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Development Proposal
• Proposed Site Plan
• Recommendations in staff report
Committee of the Whole Minutes
February 1, 2016
Page 3 of 7
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1103 2015-396-DVP, 12158 252 Street
Staff report dated February 1, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2015-396-DVP to reduce the level of servicing
as stated in the Maple Ridge Subdivision and Development Servicing Bylaw
No. 4800-1993 to a rural standard.
The Manager of Development and Environmental Services gave a Power Point
presentation providing the following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Variance Summary
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1104 2011-114-DVP, 22810 113 Avenue
Staff report dated February 1, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2011-114-DVP to reduce the minimum front
and interior side setbacks for specific blocks, to increase the maximum
building height on specific blocks and to reduce the minimum requirements in
the horizontal unencumbered radius to living space for specific units.
M. Baski, Planner gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Variance Summary
• Proposed Variances
• Recommendation in staff report
Committee of the Whole Minutes
February 1, 2016
Page 4 of 7
David Laird. Aplin & Martin
Mr. Laird provided clarification of development of 113th Avenue
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, :2016.
1105 2011-114-DP, 22810 113 Avenue
Staff report dated February 1, 2016 recommending that the Corporate Officer
be authorized to sign and seal 2011-114-DP to permit a 43 unit townhouse
development consisting of 8 buildings under the RM-1 (Townhouse
Residential) zone.
M. Baski, Planner gave a Power Point presentation providing the following
information:
• Development Proposal
• Site Plan
• Building Elevations
• Landscape Plan List
• Fence and Playground Layout
• Landscape Plan
• Recommendation in staff report
Brian Shigetomi. Architect
Mr. Shigetomi provided further details on the landscape plans.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1106 Contract Renewal Award: Electrical Contractor Services
Staff report dated February 1, 2016 recommending that the Electrical
Contractor Services Contract with Boileau Electric and Pole Line Limited be
renewed for an additional two years and that the Corporate Officer be
authorized to sign the contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
Committee of the Whol e Minutes
February 1, 2016
Page 5 of 7
1107 Contract Renewal Award: Traffic Flagging Services
Staff report dated February 1, 2016 recommending that the Traffic Flagging
Services contracts with Ansan Industries Ltd ., Go Traffic Management Inc.,
and BCRS Road Safe Inc., be renewed for a one year period and that the
Corporate Officer be authorized to sign the contracts.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1108 Award of Contract ITT-EN15-75: Rock Ridge Reservoir -Tank 2
Staff report dated February 1, 2016 recommending that Contract ITT-EN15-
75, Rock Ridge Reservoir -Tank 2, be awarded to Timbro Contracting (A
Partnership), that a project contingency be approved, that the Corporate
Officer be authorized to execute the contract and further that the existing
Opus DaytonKnight Consultants Ltd. contract for Engineering Services for
Silver Valley Reservoir be amended to increase the budget.
The Municipal Engineer gave an overview of the staff report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Sale of City Property at 20309 Chigwell Street
Staff report dated February 1, 2016 recommending that staff be authorized to
complete the sale of City-owned property at 20309 Chigwell Street to Earl
Hansen.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1132 Vacant/Abandoned Building Amending Bylaw No. 7186-2015
Staff report dated February 1, 2016 recommending that Maple Ridge Vacant;
Abandoned Building Amending Bylaw No. 7186-2015 be given first, second
and third readings.
Assistant Fire Chief Van Dop reviewed the staff report.
Committee of the Whole Minutes
February 1, 2016
Page 6 of 7
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
1133 Audit & Finance Committee Terms of Reference
Staff report dated February 1, 2016 recommending that the Audit & Finance
Committee Terms of Reference be approved.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of February 9, 2016.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT-1:37 p.m.
8. COMMUNITY FORUM
Beryl Eales
Ms. Eales referred to an article on a joint project between the City of Maple Ridge and
School District No. 42 and asked if the Thornhill area will be factored into the process
in terms of which high schools students from the Thornhill area will be attending. She
requested that Mayor and Council comment on the historical significance of Thornhill
in the process.
Mayor Read advised that catchment changes for Samuel Robertson Technical
Secondary School were included in the consultation process for School District No.
42 facilities review. She also advised that catchment areas are based on decisions
made by School District No. 42.
Committee of the Whole Minutes
February 1, 2016
Page 7 of 7
The General Manager of Community Development, Parks and Recreation Services
advised that everyone in the community will be engaged in the process.
~
uncan, Presiding Member of the Committee