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Home My WebLink About2016-03-07 Adopted Committee of the Whole Meeting Minutes.pdfMarch 7, 2016 1:07 p.m. Council Chamber PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs City of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTE Appointed Staff K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services Other Staff as Required C. Goddard, Manager of Development and Environmental Services M. Baski, Planner 1 D. Hall, Planner 2 D. Pollock, Municipal Engineer R. MacNair, Manager of Bylaws and Licences B. Patel, Recreation Coordinator, Core Area D. Pope, Manager of Business Operations Note: Mayor Read not in attendance at start 1. DELEGATIONS/STAFF PRESENTATIONS 1.1 Alouette River Management Society (ARMS) Annual Update -Greta Barick-Cunningham, Executive Director, Ken Stewart, President Ms.Barick-Cunningham gave a power point presentation providing an overview of the events and programs held by ARMS in 2015. Mr. Stewart thanked Council for their support of ARMS. Committee of the Whole Minutes March 7, 2016 Page 2 of 9 2. PUBLIC WORKS AND DEVELOPMENT SERVICES Note: The following items have been numbered to correspond with the Council Agenda: 1101 2016-006-AL, 22270 128 Avenue, Non-Farm Use Application Staff report dated March 7, 2016 recommending that Non-Farm Use Application 2016-006-AL for value added agriculture and 2 accessory employee dwellings be forwarded to the Agricultural Land Commission. D. Hall, Planner, gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Proposed Dwelling Siting • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1102 2015-327-RZ, 21710 and 21728 Lougheed Highway, RS-1 to C-2 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7196-2015 to rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit a commercial development comprised of a two- storey Gold's Gym and two smaller commercial buildings be given first reading and that the applicant provide further information as described on Schedules C, D and E of the Development Procedures Bylaw No. 5879-1999. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics Committee of the Whole Minutes March 7, 2016 Page 3 of 9 • Development Proposal • Proposed Site Plan • Recommendations in staff report RECOMMENDATION .. That the staff report be forwarded to the Council Meeting of March 8, 2016. 1103 2016-009-RZ, 23729 Dewdney Trunk Road, RS-3 to RM-1 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7220-2016 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential} to permit construction of approximately 41 townhouse units be given first reading and that the applicant provide further information as described on Schedules C, D, and E of the Development Procedures Bylaw No. 5879-1999. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1104 2011-137-RZ, 12257 227 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7169-2015 to rezone from RS-1 (One Family Urban Residential to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 lots be given second reading and be forwarded to Public Hearing. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1105 2013-117-RZ, 12182 228 Street, RS-1 to R-3 Staff report dated March 7, 2016 recommending that Maple Ridge Zone Amending Bylaw No. 7055-2014 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision of approximately 3 single family lots be given second reading and be forwarded to Public Hearing. The Manager of Development and Environmental Services gave a PowerPoint presentation providing the following information: • Application Information • Subject Map Committee of tile Wilole Minutes March 7, 2016 Page 4 of 9 • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal It Proposed Site Plan _ • Proposed Building Scheme • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1106 2014-003-CU, 19975, 19989 and 19997 Dunn Avenue, Temporary Use Permit Staff report dated March 7, 2016 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7064-2014 to allow temporary vehicle inventory storage under a Temporary Use Permit be given second reading and be forwarded to Public Hearing. • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Development Proposal • Site Plan • Landscape Plan • Recommendations in staff report RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Committee of the Whole Minutes March 7, 2016 Page 5 of 9 1107 2014-054-DVP, 23627 and 23598 Dogwood Avenue Staff report dated March 7, 2016 recommending that the Corporate Officer be authorized to sign and seal 2014-054-DVP to waive road construction standards on Dogwood Avenue, to reduce the road carriageway ~idth arounrl th~ 'parkette' and to reduce exterior side yard setbacks for proposed lots 1 and 12. • Application Information • Subject Map • Official Community Plan Context • Neighbourhood Context • Site Characteristics • Variance Summary • Proposed Variances • Recommendation in staff report Note: Councillor Shymkiw left the meeting at 1:48 p.m. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs excused himself at 1:49 p.m. from discussion of Item 1108 as a fam ily member is employed at the Billy Miner Pub. 1108 Billy Miner Pub Liquor License Amendment Application -Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by B. Miner Hospitality Ltd. at 22355 River Road, Maple Ridge, BC for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs returned to the meeting at 1:51 p.m. Committee of the Whole Minutes March 7, 2016 Page 6 of 9 1109 Planet Ice Breakaway Bar & Grill (Maple Ridge) Liquor License Amendment Application -Increase in Seating Capacity Staff report dated March 7, 2016 recommending that the application by Planet Ice Breakaway Bar & Grill (Maple Ridge) at 23588.J .05 Avenue, Maple Ridge, BC for an increase in seating capacity be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs excused himself from discussion of Item 1110 at 1:52 p.m. as a family member is employed at Witch Craft Beer Market & Bistro. 1110 Witch Craft Beer Market & Bistro Liquor Primary Licence Amendment Application - Change to Liquor Service Hours Staff report dated March 7, 2016 recommending that the application by Witch Craft Beer Market & Bistro at 22648 Dewdney Trunk Road, Maple Ridge, BC, for a change in opening hours be approved and that a copy of the resolution be forwarded to the Liquor Control and Licensing Branch. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Speirs returned to the meeting at 1:53 p.m. 1111 Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 Staff report dated March 7, 2016 recommending that Maple Ridge Ticket Information Utilization Amending Bylaw No. 7210-2016 to reflect changes resulting from the new Tree Protection and Management Bylaw be given first, second and third readings. The Manager of Bylaws and Licences provided clarification of the intent of the amendments. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Committee of the Whole Minutes March 7, 2016 Page 7 of 9 1112 Speed Reader Boards Strategy Staff report dated March 7, 2016 recommending the creation of a Three Strike Strategy pertaining to vehicle ~pe~ding be endorsed and that $150,000 from the Police Services Reserve be authorized to fund the Three Strike Strategy. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 1113 Award of Contract, Recycling Trucks Staff report dated March 7, 2016 recommending that Request for Proposal (RFP- OP15-70) for replacement of recycling trucks be collapsed and that a new Request for Proposal be issued for supply of up to six recycling trucks, suitable for curbside collection, for a minimum two-year lease. The Municipal Engineer reviewed the report. Kim Day provided the perspective of the Recycling Society. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. AMENDMENT TO RECOMMENDATION That the item be deferred to receive information from the Greater Vancouver Regional District, Ridge Meadow Recycling Society and City staff and returned to the March 14, 2016 Committee of the Whole Meeting Councillor Duncan -OPPOSED 3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police) -Nil Committee of the Whole Minutes March 7, 2016 Page 8 of 9 4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES Note: Councillor Masse excused himself at 2:23 p.m. from discussion of Item 1151 as he is the owner of a property in the downtown core area. 1151 Downtown Security Patrols Staff report dated March 14, 2016 recommending that enhanced security coverage in the downtown core be approved. The Recreation Coordinator -Core Area, reviewed the report. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. Note: Councillor Masse returned to the meeting at 2:28 p.m. 1152 Joint Leisure Services Agreement -Arts & Recreation Programming Staff report dated March 7, 2016 recommending that staff be authorized to continue joint program delivery on the behalf of the City of Pitt Meadows through to December 31, 2016, that staff work with the City of Pitt Meadows to explore an approach and costs for continued involvement in the Arts & Recreation Guide and subsidized access to Maple Ridge facilities for Pitt Meadows families facing financial barriers. RECOMMENDATION That the staff report be forwarded to the Council Meeting of March 8, 2016. 5. CORRESPONDENCE -Nil 6. OTHER ISSUES -Nil Committee of the Whole Minutes March 7, 2016 Page 9 of 9 7. ADJOURNMENT -2:31 p.m. 8. COMMUNITY FORUM John McKenzie Mr. McKenzie expressed that patrols by Westridge security have improved the downtown area. He requested asked what will happen when the interim shelter closes on March 31, 2016 and whether the Federal Government was providing funding to assist with a solution to the homelessness issue. The General Manager of Community Development, Parks and Recreation Services offered to meet with Mr. McKenzie to provide an update. Jean Chartrand Mr. Chartrand sought assistance for abandoned furniture to be removed from neighbouring property. ?. Duncan, Chair Presiding Member of the Committee