HomeMy WebLinkAbout2016-04-18 Adopted Committee of the Whole Meeting Minutes.pdfApril 18, 2016
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
E.C. Swabey, Chief Administrative Officer
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
M. Baski, Planner 1
D. Hall, Planner 2
A. Kopystynski, Planner 2
R. Carmichael, Director of Engineering Operations
W. Oleschak, Roads and Fleet Supervisor
C. Nolan , Manager of Accounting
T. Thompson, Manager of Financial Planning
Note: Councillors Robson and Masse were not in attendance at the start of the
meeting
1. DELEGA T/ONS/STAFF PRESENTATIONS
1.1 Maple Ridge & Pitt Meadows Chamber of Commerce -Inter-Municipal
Business Licence Program
• Michael Morden, President
Mr. Morden gave a power point presentation addressing the benefits of an
inter-municipal business license program and requesting that the program be
expanded across the Lower Mainland and education and awareness
strategies be developed.
Committee of the Whole Minutes
April 18, 2016
Page 2 of 10
Note Councillor Masse and Councillor Robson joined the meeting at 1:10 p.m.
1.2 Application No. 2015-365-RZ
• Zuzana Vasko
Ms. Vasko spoke in opposition to rezoning application 2015-365-RZ citing
concerns with loss of greenspace and wildlife and wildlife habitat corridors.
She sought greater environmental protection measures for this area and
asked that Council not see land as a commodity but as a living being.
1.3 Application No. 2015-365-RZ
• David Radcliffe
Mr. Radcliffe echoed the comments of the previous speaker.
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2015-365-RZ, 12640 228 Street and 12639 232 Street, RS-3 to RS-1b,
RM-1 and M-6
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7224-2016 to rezone from RS-3 (One Family Rural
Residential) to RS-lb (One Family Urban [Medium Density] Residential), RM-1
(townhouse Residential) and M-6 (Mixed Employment) zone to allow for future
development of approximately 20 single family lots, approximately 33 units for
seniors' oriented housing and approximately 32 live/work units be given first
reading and that the applicant provide further information as described on
Schedules A, B, D and F of the Development Procedures Bylaw No. 5879-
1999, along with the information required for a Subdivision application.
M. Baski, Planner, gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Environmental Context Map
• Site Characteristics
• Development Proposal
• Official Community Plan Amendments
Committee of the Whole Minutes
April 18, 2016
Page 3 of 10
• Commercial & Industrial Strategy
• Site Plan and Area Concept Plan
• New M-6 (Mixed Employment) Zone
• Proposed Elevations
• Proposed Planting Plan
• Recommendations in staff report
Oleg Verbenkov -Applicant. Pacific Land Group
Mr. Oleg gave a power point presentation providing the following information:
• Site Plan
• Proposed Land Uses
• Supporting City Policies
• Site Plan and Site Perspectives for Mixed Employment Uses
• Site Plan and Site Perspectives for Seniors Complex
• Site Plan for Residential
• Existing Site Conditions
• Preliminary Environmental Analysis
• Summary
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Councillor Robson -Opposed
1102 2015-155-RZ, 23702 132 Avenue, RS-2 to RS-1b
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7173-2015 to rezone from RS-2 (One Family Suburban
Residential) to RS-1b (One Family Urban Residential) to create a16 lot
subdivision be given first reading.
D. Hall, Planner, indicated that Appendix A2 was included with the report in
error. She read the recommendation.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Committee of the Whole Minutes
April 18, 2016
Page 4 of 10
1103 2016-032-RZ, 11839 and 11795 267 Street, RS-3 to RS-2
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7226-2016 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to create a 12 lot
subdivision be given first reading and that the applicant provide further
information as described on Schedules A, B, D, F and G of the Development
Procedures Bylaw No. 5879-1999, along with the information required for a
Subdivision application.
D. Hall, Planner advised of an error in the report in citing that it is a 12 lot
subdivision. The application is for a 16 lot subdivision. She read the
recommendation in the staff report.
David Laird. Aplin & Martin, Applicant's Representative
Mr. Laird provided additional details on the retention of trees as part of the
proposed development.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1104 2016-053-RZ, 10350 and 10360 Slatford Place, RS-3 and RS-2 to R-2
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7232-2016 to rezone from RS-3 (One Family Rural
Residential) and RS-2 (One Family Suburban Residential) to R-2 (Urban
Residential District) to permit future subdivision into 24 single family lots be
given first reading and that the applicant provide further information as
described on Schedules Band G of the Development Procedures Bylaw No.
5879-1999, along with the information required for a Subdivision application.
The Manager of Development and Environmental Services read the
recommendation in the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Councillor Duncan, Councillor Robson, Councillor Speirs -Opposed
Committee of the Whole Minutes
April 18, 2016
Page 5 of 10
Note: Mayor Read left the meeting at 2:00 p.m.
1105 2016-055-RZ, 13653 232 Street and 23183 136 Avenue, A-2 to RM-1
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7238-2016 to rezone from A-2 (Upland Agricultural) to
RM-1 (Townhouse Residential) to permit a townhouse development of
approximately 34 units be given first reading and that the applicant provide
further information as described on Schedules A, C, D, E, F and J of the
Development Procedures Bylaw No. 5879-1999.
The Manager of Development and Environmental Services read the
recommendations in the staff report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1106 2016-066-RZ, 24240 125 Avenue, RS-3 to RS-2
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7239-2016 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to allow the existing
parcel to be subdivided into two lots be given first reading and that the
applicant provide further information as described on Schedule B of the
Development Procedures Bylaw No. 5879-1999, along with the information
required for a Subdivision application.
A. Kopystynski, Planner read the recommendations in the staff report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1107 2016-052-RZ, 22260 and 22292 122 Avenue and 12159 and 12167 223
Street, LUC and RS-1 to RM-2
Staff report dated April 18, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7244-2016 to discharge the LUC (Land Use Contracts)
and rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium
Density Apartment Residential) for rental housing accommodation with 1, 2
and 3 bedroom units be given first reading and that the applicant provide
further information as described on Schedules A, C and D of the Development
Procedures Bylaw No. 5879-1999, along with the information required for a
Multi-Family Residential Development Permit and a Subdivision application.
Committee of the Whole Minutes
April 18, 2016
Page 6 of 10
D. Hall, Planner, advised that a revised version of Bylaw No. 7244-2016 was
circulated to Council prior to the meeting.
Aman Jhaj, Applicant Representative
Mr. Jhaj provided clarification of the development proposal
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Councillor Robson -OPPOSED
1108 Water Shortage Response Plan Amending Bylaw
Staff report dated April 18, 2016 recommending that Maple Ridge Water
Shortage Response Plan Amending Bylaw No. 7217-2016 to reflect changes
made to the Greater Vancouver Water District ("GVWD ") Water Shortage
Response Plan be given first, second and third readings.
The Municipal Engineer read the recommendation.
RECOMMENDA TJON
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1109 Maple Ridge Ticket Information Utilization Amending Bylaw
Staff report dated April 18, 2016 recommending that Maple Ridge Ticket
Information Utilization Amending Bylaw No. 7240-2016 to align the bylaw with
the Solid Waste and Recycling Bylaw be given first, second and third readings.
The Manager of Bylaws provided an overview of the report
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1110 Contract Award: Works Yard Buildings Construction
Staff report dated April 18, 2016 recommending that Contract ITT-OP16-10
for the construction of two buildings be awarded to N. Wallace and Company
Ltd. and that the Corporate Officer be authorized to execute the contract.
The Director of Operations provided information on the access to the Works
Yard.
Committee of the Wh ole Minutes
April 18, 2016
Page 7 of 10
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Award of Contracts for Legal Services
Staff report dated April 18, 2016 recommending that staff be directed to
negotiate contracts for the provision of legal services with Raymond Young QC
and Stewart McDannold Stuart and that the Corporate Officer to authorized to
execute the contracts.
The Manager of Legislative Services read the report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1132 Disbursements for the month ended March 31, 2016
Staff report dated April 18, 2016 recommending that the disbursements for
the month ended March 31, 2016 be received for information.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1133 Adjustments to 2015 Collector's Rolls
Staff report dated April 18, 2016 submitting information on changes to the
2015 Collector's Roll through the issuance of Supplementary Roll 13.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1134 2016 Council Expenses
Staff report dated April 18, 2016 providing on update on Council expenses to
the end of March 2016.
Committee of the Whole Minutes
April 18, 2016
Page 8 of 10
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Note: Councillor Bell excused herself from discussion of Item 1135 at 2:27 p.m. as
she has a child attending a private school.
1135 Permissive Tax Exemption Policy -Private Schools
Staff report dated April 18, 2016 recommending that Policy 5.21 be amended
to confirm that permissive property tax exemptions not be granted to private
schools in Maple Ridge.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Note: Councillor Bell returned to the meeting at 2:30 p.m.
1136 2015 Consolidated Financial Statements
Staff report dated April 18, 2016 recommending that the 2015 Financial
Statements be accepted.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1137 2016-2020 Financial Plan Amending Bylaw
Staff report dated April 18, 2016 recommending that Maple Ridge 2016-
2020 Financial Plan Amending Bylaw No. 7241-2016 be given first, second
and third readings.
The Manager of Financial Planning read the recommendation in the staff
report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
Committee of the Whole Minutes
April 18, 2016
Page 9 of 10
1138 Maple Ridge 2016 Property Tax Rates Bylaw
Staff report dated April 18, 2016 recommending that Maple Ridge 2016
Property Tax Rates Bylaw No. 7242-2016 be given first, second and third
readings.
The Manager of Financial Planning read the recommendation in the staff
report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
1139 Community Amenities Reserve Fund Bylaw
Staff report dated April 18, 2016 recommending that Community Amenity
Reserve Fund Bylaw No. 7245.2016 be given first, second and third readings.
The Manager of Financial Planning read the recommendation in the staff
report.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of April 26, 2016.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil
5. CORRESPONDENCE -Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT -2:32 p.m.
Committee of the Whol e Minutes
April 18, 2016
Page 10 of 10
8. COMMUNITY FORUM
Michael Morden
Mr. Morden advised that he had attended a Telus consultation meeting pertaining to
towers on 124 Street and 216 Street. He expressed that there are concerns from
the public that the cell towers were constructed prior to public consultation. He
suggested that Telus has not followed City protocol and expressed safety concerns
with the location.
Gary Skelton
Mr. Skelton spoke on Application No. 2016-365-RZ. He expressed concerns with the
change to the Official Community Plan and the inclusion of a new zone and asked
whether the Rollo report was included.
John McKenzie
Mr. McKenzie asked whether the City of Maple Ridge will be applying for an
expression of interest for affordable housing issued by BC Housing.
The Chief Administrative Officer advised that options will be brought to Council.
T.
Presiding Member of the Committee