HomeMy WebLinkAbout2016-05-16 Adopted Committee of the Whole Meeting Minutes.pdfMay 16, 2016
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill , General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
C. Marlo, Manager of Legislative Services
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
A. Kopystynski, Planner 2
D. Hall, Planner 2
Note: Deputy Mayor Shymkiw advised that Item 1181 will be added as an addition
to the agenda under Section 6.0 Correspondence and will be dealt with
following Item 1.2. Item 1151 will be dealt with following Item 1181
1. DELEGATIONS/STAFF PRESENTATIONS
1.1 Maple Ridge Resilience Initiative Social Services Research Program Update
• Mr. Scott Graham, SPARC BC
Mr. Graham gave a power point presentation providing the following
information:
• Project Goals and Methodology
• Summary of Workshops
• Draft directions for enhancing three social service areas
• Next steps
Committee of the Whole Minutes
May 16, 2016
Page 2 of 9
1.2 2015 RCMP Community Report
• Superintendent Dave Fleugel, Ridge Meadows RCMP Detachment
Superintendent Fleugel distributed and described the 2015 RCMP Community
Report.
Note: Items 1151 and 1181 were dealt with prior to Item 1101
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2016-082-AL, Application to Exclude Land from the Agricultural Land Reserve,
Lot 7, District Lot 409, Plan: NWP12328
Staff report dated May 16, 2016 recommending that Application 2016-082-
AL to exclude land from the Agricultural Land Reserve be forwarded to the
Agricultural Land Commission.
The Planner (DH) gave a Power Point presentation providing the following
information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Context
• Site Characteristics
• Development Proposal
• Development Considerations
• Proposed Site Plan
• Recommendation in staff report
Note: Mayor Read left the meeting at 2:10 p.m.
Sherry Gordon. Applicant Representative
Ms. Gordon addressed comments in the staff report and sought the support of
Council to forward the application to the Agricultural Land Commission.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Councillor Robson -OPPOSED
Committee of the Whole Minutes
May 16, 2016
Page 3 of 9
1102 2016-034-RZ, 12358 216 Street, RS-1 to RS-1b
Staff report dated May 16, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7247-2016 to rezone from RS-1 (One Family Urban
Residential) to RS-1b (One Family Urban (Medium Density) Residential) to
permit future development into two lots be given first reading and that the
applicant provide further information as described on Schedules Band E of
the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
1103 2016-084-RZ, 11929 267 Street, RS-3 to RS-2
Staff report dated May 16, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7236-2016 to rezone from RS-3 (One Family Rural
Residential) to RS-2 (One Family Suburban Residential) to permit a future
subdivision of four lots be given first reading and that the applicant provide
further information as described on Schedules Band G of the Development
Procedures Bylaw No. 5879-1999, along with the information required for a
Subdivision application
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Councillor Robson -OPPOSED
1104 2016-098-RZ, 21722 and 21734 Dewdney Trunk Road, RS-1 to RM-1
Staff report dated May 16, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7248-2016 to rezone from RS-1 (One Family Urban
Residential) to RM-1 (Townhouse Residential) to permit future development
into approximately 8 townhouse units be given first reading and that the
applicant provide further information as described on Schedules C, Dad E of
the Development Procedures Bylaw No. 5879-1999.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes
May 16, 2016
Page 4 of 9
1105 2014-108-RZ, 1287 4 Mill Street, RS-3 and RS-2 to R-1
Staff report dated May 16, 2016 recommending that Maple Ridge Official
Community Plan Amending Bylaw No. 7222-2016 to revise conservation
boundaries be given first and second reading and be forwarded to Public
Hearing and that Maple Ridge Zone Amending Bylaw No. 7138-2015 to
rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family
Suburban Residential) to R-1 (Residential District) to permit a future
subdivision of approximately 5 lots be given second reading and be forwarded
to Public Hearing.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
1106 2013-080-DVP, 2013-080-DP, 24086 104 Avenue
Staff report dated May 16, 2016 recommending that the Corporate Officer be
authorized to sign and seal 2013-080-DVP to allow a reduction in front and
rear yard setbacks, an increase in the building height and a reduction in the
required number of visitor parking spaces and 2013-080-DP to allow
construction of 18 townhouse units in the Albion Area Plan.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
1107 2014-028-DVP, 22562 121 Avenue
Staff report dated May 16, 2016 recommending that the Corporate Officer be
authorized to sign and seal 2014-028-DVP to allow a reduction in setbacks
along the front lot line and the exterior side lot line, to increase the proportion
of small car parking spaces and to reduce the width of the driveway ramp into
the underground parking structure.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes
May 16, 2016
Page 5 of 9
1108 2014-028-DP, 22562 121 Avenue
Staff report dated May 16, 2016 recommending that the Corporate Officer be
authorized to sign and seal 2014-028-DP to allow for development of a five
(5) storey, 73-unit apartment building.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
1109 2012-119-DP, 24108 104 Avenue and 10336 240A Street
Staff report dated May 16, 2016 recommending that the Corporate Officer be
authorized to sign and seal 2012-119-DP to allow construction of 97
townhouse units on the subject properties, located at 24108 104 Avenue and
10336 240A Street, in the Albion Area Plan.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
1110 Award of Contract ITT-EN16-19: 203 Street Road and Drainage Improvements
(Dewdney Trunk Road -Golden Ears Way)
Staff report dated May 16, 2016 recommending that Contract ITT-EN16-19,
203 Street Road and Drainage Improvements (Dewdney Trunk Road -Golden
Ears Way), be awarded to Eurovia British Columbia Inc., that a construction
contingency be approved, that the ISL Engineering and Land Services Ltd.
contract for Engineering Design Services for 203 Street Road and Drainage
Improvements (Dewdney Trunk Road -Golden Ears Way), be amended, that
the Contract Administration and Construction Inspection Services Contract be
awarded to McElhanney Consulting Services Ltd. and that the Corporate
Officer be authorized to execute the Contracts.
The Municipal Engineer gave a power point presentation providing details of
the proposed improvements.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes
May 16, 2016
Page 6 of 9
1111 Award of Contract RFP-EN16-26: Engineering Services for 270A Street
Reservoir and Pump Station
Staff report dated May 16, 2016 recommending that Contract RFP-EN16-26,
Engineering Services for 270A Street Reservoir and Pump Station, be
awarded to Stantec Consulting Ltd., that a contingency for unanticipated
additional works be approved and that the Corporate Officer be authorized to
execute the Contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended April 30, 2016
Staff report dated May 16, 2016 recommending that the disbursements for
the month ended April 30, 2016 be received for information.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES
Note: Item 1151 was dealt with following Item 1181. The recommendation in the
staff report was revised.
1151 Homelessness Initiative Update (Maple Ridge Parks and Recreation Facilities
Amending Bylaw No. 7206-2016)
Staff report dated May 16, 2016 recommending that Maple Ridge Parks and
Recreation Facilities Amending Bylaw No. 7206-2016 to regulate shelters to
be consistent with recent court decisions and reflect regulations put in place
by other municipalities be given first, second and third readings.
The General Manager of Community Development, Parks and Recreation
provided information on the Request for Qualifications and an update on the
temporary shelter. She advised that the Community Standards Enforcement
Team ("CSET") and Outreach Workers support the bylaw amendment and
outlined details on the creation of a community dialogue on homelessness.
Recommendations in the staff report were voted on separately.
Committee of the Whole Minutes
May 16, 2016
Page 7 of 9
1. That staff be directed to submit a Request for Qualifications to the
Homelessness Partnering Strategy to host a Regional Summit on
Homelessness;
RECOMMENDATION
That Recommendation No. 1 in the staff report be forwarded to the Council
Meeting of May 24, 2016; and
2. That Maple Ridge Parks and Recreation Facilities Amending Bylaw No.
7206-2016 be given first, second and third readings.
RECOMMENDATION
That Recommendation No. 2 in the staff report be forwarded to the Council
Meeting of May 24, 2016; and
Note: Councillor Masse excused himself from the vote on recommendation No. 3 at
2:05 p.m. as he owns property adjacent to the shelter
3. That Council approve funding of up to $30,000 for remediation of the
temporary shelter facility following the June 30, 2016 closure per the
terms of the lease.
RECOMMENDATION
That Recommendation No. 3 in the staff report be forwarded to the Council
Meeting of May 24, 2016; and
Note: Councillor Masse returned at 2:07 p.m.
4. That the Social Policy Advisory Committee be directed to prepare a draft
terms of reference and budget for a sub-committee to develop a
platform for community dialogue on homelessness that includes a
speaker's series for Council's consideration.
RECOMMENDATION
That Recommendation No. 4 in the staff report be forwarded to the Council
Meeting of May 24, 2016; and further
That the staff report be forwarded to the Council Meeting of May 24, 2016.
Committee of the Whole Minutes
May 16, 2016
Page 8 of 9
1152 Assignment and Assumption Agreement -Joint Leisure Services
Staff report dated May 16, 2016 recommending that the Corporate Officer be
authorized to sign the Assignment and Assumption Agreement dated June 1, 2016
between the City of Maple Ridge and the City of Pitt Meadows.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
1153 Library Renovations -Centralized Customer Service Desk
Staff report dated May 16, 2016 recommending that the Fraser Valley
Regional Library be authorized to withdraw up to $90,000 from the Capital
Reserve to fund the renovations and purchases required to create a Customer
Service Centre at the Maple Ridge Library.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
5. ADMINISTRATION
1171 2016 Council Expenses
Staff report dated May 16, 2016 providing on update on Council expenses to
the end of April 2016.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of May 24, 2016.
6. CORRESPONDENCE
Note: Item 1181 was dealt with following Item 1.2
1181 Pivot Legal Society -Municipal Bylaw Compliance
Letter dated May 5, 2016 from DJ Larkin, Barrister & Solicitor regarding
municipal bylaw compliance with the Canadian Charter of Rights and
Freedoms and requesting information from the City on the amendment of
relevant municipal bylaws.
Committee of tl1 e Whole Minutes
May 16, 2016
Page 9 of 9
RECOMMENDATION
That the letter dated May 5, 2106 from the Pivot Legal Society be forwarded
to the Council Meeting of May 24, 2016.
7. OTHER ISSUES -Nil
8. ADJOURNMENT -2:38 p.m.
9. COMMUNITY FORUM
Jim Isherwood
Mr. Isherwood spoke to Item 1103. He identified that the project is an in-fill
proposal which will benefit the community and maximize the infrastructure
investment already in place. He circulated an information package to Council.
Michael Warner
Mr. Warner identified himself as a small business owner and spoke in support
of Item 1103. He identified the benefit such a development would bring to
the community.
uty Mayor
ber of the Committee