HomeMy WebLinkAbout2016-09-12 Adopted Committee of the Whole Meeting Minutes.pdfSeptember 12, 2016
1:20 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor C. Bell
Councillor K. Duncan
Councillor B. Masse
Councillor G. Robson
Councillor T. Shymkiw
Councillor C. Speirs
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
C. Nolan, Manager of Accounting
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
Other Staff as Required
C. Goddard, Manager of Development and Environmental
Services
L. Zosiak, Planner 2
A. Kopystynski, Planner 2
B. Elliott, Manager of Community Planning
D. Pollock, Municipal Engineer
R. MacNair, Manager of Bylaws and Licences
1. DELEGATIONS/STAFF PRESENTA T/ONS
1.1 Update from the Economic Development Committee, Technology Taskforce
Presentation by Lino Siracusa, Manager of Economic Development, Christina
Crabtree, Chief Information Officer and Josef Hans Lara, Chair, Economic
Development Committee
The Manager of Economic Development introduced the Economic
Development Committee and its members.
The Chief Information Officer gave a PowerPoint presentation providing an
explanation of a fiber network, advising on why the City should consider
involvement in the provision of a fiber optic network and outlining the work
which has been done to date.
Committee of the Whole Minutes
September 12, 2016
Page 2 of 7
The Chair, Economic Development Committee, provided an overview of the
economic value of fiber networks in attracting businesses and higher
education.
1.2 Hammond Development Permit Area Guidelines
Presentation by Anne-Marie Whittaker, Modus Planning & Design
L. Zosiak, Planner introduced the topic and outlined the content of the
Development Permit Area Guidelines.
Ms. Whittaker gave a PowerPoint presentation providing the following
information:
• Development permit guidelines as per Section 488 of the Local
Government Act
• Hammond development permit guidelines
• Hammond precincts 1, 2, 3, and 4
• General guidelines applicable to all land use designations
• Multi-family residential development guidelines
• Hammond village commercial guidelines
• Hammond general employment guidelines
• Next steps in the process
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2016-320-RZ, 11307 and 11295 Maple Crescent, C-3 to M-3
Staff report dated September 12, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 727 4-2016 to rezone from C-3 (Town Centre
Commercial) to M-3 (Business Park) allowing industrial development over the
entire site and permitting future construction of a mini-warehouse facility be
given first reading and that the applicant provide further information as
described on Schedules A, C, D and E of the Development Procedures Bylaw
No. 5879-1999.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
Committee of the Whole Minutes
September 12, 2016
Page 3 of 7
1102 2016-325-RZ, 22606 Dewdney Road, Temporary Taxi Dispatch Use
Staff report dated September 12, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7283-2016 to designate 22606
Dewdney Trunk Road to permit a temporary taxi dispatch use be given first
reading and that the applicant provide further information as described on
Schedule Hof the Development Procedures Bylaw No. 5879-1999.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
1103 2016-238-RZ, 24212 112 Avenue, RS-3 to RS-1b
Staff report dated September 12, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 7266-2016 to rezone from RS-3 (One Family Rural
Residential) to RS-1b (One Family Urban [Medium Density] Residential) to
allow future subdivision into approximately 10 lots be given first reading and
that the applicant provide further information as described on Schedules A, B,
F and G of the Development Procedures Bylaw No. 5879-1999, along with
information required for a Subdivision application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
1104 2016-246-RZ, 12111 and 12119 203 Street, RS-1 to RM-1
Staff report dated September 12, 2016 recommending that Maple Ridge
Zone Amending Bylaw No. 7267-2016 to rezone from RS-1 (One Family Urban
Residential) to RM-1 (Townhouse Residential) for the development of
approximately 10 townhouse units be given first reading and that the
applicant provide further information as described on Schedules C, D and E of
the Development Procedures Bylaw No. 5879-1999, along with the
information required for a Subdivision application.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
Committee of the Whole Minutes
September 12, 2016
Page 4 of 7
1105 2016-251-RZ, 11641227 Street, RS-1 to CD-1-16
Staff report dated September 12, 2016 recommending the Maple Ridge Zone
Amending Bylaw No. 7282-2016 to rezone from RS-1 (One Family Urban
Residential) to CD-1-16 (Affordable Multi-Residential) to permit a housing
complex with approximately 650 affordable housing units including 300
independent and assisted housing units be given first reading and that the
applicant provide further information as described on Schedules A, C, D, E, F
and G of the Development Procedures Bylaw No. 5879-1999, along with the
additional information described in this report.
A. Kopystynski, Planner gave a Power Point presentation providing the
following information:
• Application Information
• Subject Map
• Official Community Plan Context
• Neighbourhood Plan Context
• Site Characteristics
• Development Proposal
• Proposed Zone
• Proposed Site Plan
• Conceptual Views
• Recommendation in staff report
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
Mania Hormozi. Developer Representative
In response to questions from Council, Ms. Hormozi provided information on the
developer's plans in terms of SaferHomes standards, adaptable housing standards,
and the percentage of units to be provided at an affordable rate. She advised that as
the application is in its preliminary design stage, the possibility of guest rental suites
had not yet been contemplated. She confirmed that the proposed units will be
rentals and addressed concerns over the topography of the site and the related size
restrictions.
Note: Mayor Read left the meeting at 2:07p.m. She did not return to the meeting.
Committee of the Whole Minutes
September 12, 2016
Page 5 of 7
1106 2015-309-RZ, 21795, 21787 and 21773 Lougheed Highway, RS-1 to C-2
Staff report dated September 12, 2016 recommending that Maple Ridge
Official Community Plan Amending Bylaw No. 7281-2016 to redesignate one
of the three subject lots from Urban Residential to Commercial be given first
and second reading and be forwarded to Public Hearing and that Maple Ridge
Zone Amending Bylaw No. 7180-2015 to rezone the three properties from RS-
1 (One Family Urban Residential) to C-2 (Community Commercial) to permit
the construction of a Pediatric and Family Care Clinic with seven units be
given second reading and be forwarded to Public Hearing.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
Note: Councillor Shymkiw excused himself from discussion of Item 1107 at
2:07 p.m.
1107 2013-107-RZ, 24009, 24005 and 24075 Fern Crescent, Final One Year
Extension
Staff report dated September 12, 2016 recommending that Application 2013-
107-RZ to allow for future subdivision into 34 lots be granted a final one year
extension.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
Note: Councillor Shymkiw returned to the meeting at 2:11 p.m.
1108 2015-096-DP, 13316 235 Street
Staff report dated September 12, 2016 recommending that the Corporate
Officer be authorized to sign and seal 2016-096-DP for 5 single family lots
and 8 bare land strata lots within the Wildfire Development Permit Area plan.
Note: Councilor Shymkiw left the meeting at 2:12 p.m. as the property is in the
vicinity of his residence.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
Committee of the Whole Minutes
September 12, 2016
Page 6 of 7
Note: Councillor Shymkiw returned to the meeting at 2:13 p.m.
1109 Award of Contract RFP-EN16-42: Engineering Design Services for 263 Street
Pump Station Replacement
Staff report dated September 12, 2016 recommending that Contract RFP-
EN16-42, Engineering Design Services for 263 Street Pump Station
Replacement be awarded to Stantec Consulting Ltd., that a contingency for
unanticipated additional works be approved and that the Corporate Officer be
authorized to execute the contract.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
3. FINANCIAL AND CORPORATE SERVICES (including Fire and Police)
1131 Disbursements for the month ended August 31, 2016
Staff report dated September 12, 2016 recommending that the
disbursements for the month ended August 31, 2016 be received for
information.
RECOMMENDATION
That the staff report be forwarded to the Council Meeting of September 20,
2016.
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil
5. CORRESPONDENCE-Nil
6. OTHER ISSUES -Nil
7. ADJOURNMENT-2:12 p.m.
Committee of the Whole Minutes
September 12, 2016
Page 7 of 7
8. COMMUNITY FORUM
Dawn Bickle
Ms. Bickle asked whether MLA Dalton's office was notified of the September 12
Council Workshop meeting.
The General Manager of Community Development, Parks and Recreation Services
advised on the invitation issued to the MLA's at a meeting held earlier in the month.
Ms. Bickle explained that both MLA's had stated that their offices were not aware of
the September 12 Council Workshop meeting and asked for proof that notification
had been issued.
The Chief Administrative Officer confirmed that the agenda of the September 12
meeting was spoken about at a meeting with both MLA's. Ms. Bickle asked whether
minutes of the meeting with the MLA's were available. Councillor Robson suggested
that she file a Freedom of Information request.
Ms. Bickle referred to the creek flowing through the property on Lougheed Highway
and asked how Council can ensure that all guidelines to protect the creek are
followed.
Councillor Robson suggested that Ms. Bickle connect with the Environmental Planner
to discuss concerns.
Ms. Bickle compared the size of 3030 Gordon and access to that site to the
proposed property at Lougheed. She asked how access to build and house will be
possible considering the limited space and access to the proposed Lougheed
Highway site.
Councillor Robson clarified that such details will have to be provided by the
developer, which in this case is BC Housing.
Ms. Bickle asked when Terms of Reference for the Citizen Advisory Committee will be
provided.
The General Manager of Community Development, Parks and Recreation Services
spoke to a timeline on the provision of Terms of Reference.
~ G. Robson, Chair
Presiding Member of the Committee