HomeMy WebLinkAbout2016-11-21 Adopted Committee of the Whole Meeting Minutes.pdfNovember 21, 2016
1:00 p.m.
Council Chamber
PRESENT
Elected Officials
Mayor N. Read
Councillor K. Duncan
Councillor B. Masse
Councillor C. Speirs
ABSENT
Councillor C. Bell
Councillor G. Robson
Councillor T. Shymkiw
City of Maple Ridge
COMMITTEE OF THE WHOLE MEETING
MINUTES
Appointed Staff
E.C. Swabey, Chief Administrative Officer
K. Swift, General Manager of Community Development,
Parks and Recreation Services
P. Gill , General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
C. Carter, Director of Planning
L. Darcus, Manager of Legislative Services
Other Staff as Required
L. Zosiak, Planner 2
A. Bowden , Planner 1
D. Denton, Property and Risk Manager
D. Pollock, Municipal Engineer
M. Johnson, Film Production Liaison
Note: Councillor Masse chaired the meeting as Acting Mayor.
1. DELEGATIONS/STAFF PRESENTATIONS -Nil
2. PUBLIC WORKS AND DEVELOPMENT SERVICES
Note: The following items have been numbered to correspond with the Council
Agenda:
1101 2014-009-CP, Hammond Area Plan Bylaw, Second Reading
Staff report dated November 21, 2016 recommending that Hammond Area
Plan Bylaw No. 7279-2016 to guide land use and development in the
Hammond Area be given second reading as amended and be forwarded to
Public Hearing.
Committee of the Whole Minutes
November 21, 2016
Page 2 of 6
L Zosiak, Planner gave a Power Point presentation providing the following
information:
• Background
• Area Plan Approval Process
• Formal Referrals
• Other agencies in receipt of Area Plan Bylaw package
• Proposed Changes to the Area Plan
• Zoning Matrix Additions
• Other Proposed Changes
• Next Steps
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
1102 2014-009-CP, 11240 and 11230 206 Street; 20605, 20617, 20627,
20643, 20645, 20661 Maple Crescent; 11233, 11202 and 11391 Dartford
Street; 20657 and 20598 Lorne Avenue; PIDs 003-435-181 and 004-963-
415, Rezoning of Hammond Village Commercial Area and Zoning Bylaw
Amendments
Staff report dated November 21, 2016 recommending that Maple Ridge Zone
Amending Bylaw No. 7292-2016 to create the H-2 (Hammond Village
Commercial) zone and to rezone from C-3 (Town Centre Commercial) and RS-
1 (One Family Urban Residential) to H-2 (Hammond Village Commercial) and
P-4 (Church Institutional) to align with the policies of the Hammond Area Plan
be given first and second readings and be forwarded to Public Hearing.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
Committee of the Whole Minutes
November 21, 2016
Page 3 of 6
1103 Award of Contract ITT-EN16-51: Installation of Rectangular Rapid Flashing
Beacons (RRFB) at Six Uncontrolled Crosswalks on Dewdney Trunk Road
Staff report dated November 21, 2016 recommending that Contract ITT-
EN16-51: Installation of Rectangular Rapid Flashing Beacons (RRFB) at Six
Uncontrolled Crosswalks on Dewdney Trunk Road be awarded to Fraser City
Installations (1989) Ltd., that a project contingency of 10% be approved to
address variations in field conditions and that the Corporate Officer be
authorized to execute the contract.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
1104 Local Area Service -20300 Block of Hampton Street
Staff report dated November 21, 2016 recommending that a Request for
Proposal for consulting services to design and manage the construction of the
20300 Block of Hampton Street Local Area Service be prepared and that staff
proceed with the Local Area Service if received quotations are within the
identified value on the formal petition and within the Purchasing Policy.
The Municipal Engineer advised on the process involved in the development
of a local area service.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
Committee of the Whol e Minutes
November 21, 2016
Page 4 of 6
3. FINANCIAL AND CORPORA TE SERVICES (including Fire and Police)
1131 2016 Council Expenses
Staff report dated November 21, 2016 providing an update on Council
expenses to the end of October 2016.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
1132 Disbursements for the month ended October 31, 2016
Staff report dated November 21, 2016 recommending that the disbursements
for the month ended October 31, 2016 be received for information.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
1133 2017 Council Calendar
Staff report dated November 21, 2016 recommending that the Council
Meeting schedule for 2017 be adopted or that the Council Meeting schedule
for 2017 be adopted as amended.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
Committee of the Whol e Minutes
November 21, 2016
Page 5 of 6
1134 Property and Liability Insurance
Staff report dated November 21, 2016 recommending the approval of
expenditures for the City's liability and property insurance coverage policies as
offered through the Municipal Insurance Association of BC.
RECOMMENDA TJON
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
4. COMMUNITY DEVELOPMENT AND RECREATION SERVICES -Nil
5. ADMINISTRATION
1171 Filming Review
Staff report dated November 21, 2016 providing highlights of the film industry
in BC in general and Maple Ridge in specific.
The Film Production Liaison reviewed the staff report.
RECOMMENDATION
It was moved and seconded
That the staff report be forwarded to the Council Meeting of November 29,
2016.
CARRIED
6. CORRESPONDENCE -Nil
7. OTHER ISSUES -Nil
Committee of the Whole Minutes
November 21, 2016
Page 6 of 6
8. ADJOURNMENT-1:30 p.m.
9. COMMUNITY FORUM
Sandra van der Lann
Ms. van der Lann advised on personal circumstances and requested an extension of
an Unsightly Premises Cleanup Order from the Bylaws Department to allow her time
to deal with the situation on her property.
R. Masse, Acting Mayor
Presiding Member of the Committee