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Home My WebLink About2019-11-05 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES November 5, 2019 The minutes of the meeting held on November 5, 2019 at 2:03 p.m. in Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, BC. PRESENT Appointed Staff Elected Officials: A. Horsman, Chief Administrative Officer Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration S. Nichols, Deputy Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning A. Kopystynski, Planner Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Councillor Duncan was not in attendance at the start of the meeting. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of October 22, 2019 It was moved and seconded That the minutes of the October 22, 2019 Committee of the Whole Meeting be adopted . CARRIED Note: Section 3 was dealt with following Item 1131 3. STAFF PRESENTATIONS 3.1 Business Planning -Capital Program 2020-2024 Staff report dated November 5, 2019 recommending that the 2020-2024 Capital Plan be included in the 2020-2024 Financial Plan Bylaw. Committee of the Whole Minutes November 5, 2019 Page 2 of 4 The Chief Financial Officer introduced the item with a presentation and responded to questions from Council. Staff from Engineering, Operations, Parks & Facilities, Fire and Information Technology spoke on projects within their respective departments. It was moved and seconded That the meeting be recessed for 15 minutes at 3:48 p.m. CARRIED It was moved and seconded That the meeting be reconvened at 4:05 p.m. CARRIED Department presentations continued when the meeting was reconvened. It was moved and seconded That the 2020-2024 Capital Plan be included in the 2020-2024 Financial Plan Bylaw to be brought forward following the 2020-2024 Business Planning deliberations. CARRIED 4. PUBLIC WORKS AND DEVELOPMENT SERVICES 1101 2019-193-RZ, 12525 Blue Mountain Crescent, RS-3 to RS-2 Staff report dated November 5, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7570-2019 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two 1 acre lots be given first reading and that the applicant provide further information as described on Schedules B, E, F, G and J of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. The Director of Planning provided a presentation and responded to questions of Council. It was moved and seconded That the staff report dated November 5, 2019 titled "First Reading, Zone Amending Bylaw No. 7570-2019, 12525 Blue Mountain Crescent" be forwarded to the Council Meeting of November 12, 2019. CARRIED Committee of the Whole Minutes November 5, 2019 Page 3 of 4 1102 2018-498-RZ, 21640 124 Avenue, RS-1 to RT-2 Staff report dated November 5, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7533-2019 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground Oriented Residential Infill) to permit construction of a Courtyard Housing project with four dwelling units be given second reading and be forwarded to Public Hearing. A. Kopystynski, Planner, provided a presentation and responded to questions from Council. The applicant responded to questions from Council. It was moved and seconded That the staff report dated November 5, 2019 titled "Second Reading, Zone Amending Bylaw No. 7533-2019, 21640 124 Avenue" be referred back to staff for further work with the applicant relative to parking and density options. CARRIED 1103 2019-317-DVP, 23870, 23878 and 23886 Dewdney Trunk Road and 23871 and 23863 119B Avenue Staff report dated November 5, 2019 recommending that the Corporate Officer be authorized to sign and seal 2019-317-DVP to reduce minimum rear lot line setbacks. It was moved and seconded That the staff report dated November 5, 2019 titled "Development Variance Permit, 23870, 23878, and 23886 Dewdney Trunk Road; 23871 and 23863 119B Avenue" be forwarded to the Council Meeting of November 12, 2019. CARRIED 1104 Award of Contract ITT-EN19-66: Installation of Pedestrian-Controlled Traffic Signal at 240 Street and McClure Avenue Staff report dated November 5, 2019 recommending that Contract ITT-EN19-66: Installation of Pedestrian Controlled Traffic Signal at 240 Street and McClure Avenue be awarded to Fraser City Installation (1989) Ltd., that a project contingency be approval to address potential variations in field conditions and that the Corporate Officer be authorized to execute the contract. It was moved and seconded That the staff report dated November 5, 2019 titled "Award of Contract ITI-EN19- 66: Installation of Pedestrian-Controlled Traffic Signal at 240 Street and McClure Avenue" be forwarded to the Council Meeting of November 12, 2019. CARRIED Committee of the Whole Minutes November 5, 2019 Page 4 of 4 5. CORPORATE SERVICES 1131 Award of Contract for Audit Services Staff report dated November 5, 2019 recommending that the contract for audit services be awarded to BOO Canada LLP for a term of 4 years with an option to renew for 3 additional 4-year terms and that the Corporate Officer be authorized to execute the contract. Note: Councillor Duncan joined the meeting at 2:36 p.m. after the motion was put on the floor It was moved and seconded That the staff report dated November 5, 2019 titled "Award of Contract for Audit Services" be forwarded to the Council Meeting of November 12, 2019. Note: Section 3 was dealt with following Item 1131 6. PARKS, RECREATION & CULTURE -Nil 7. ADMINISTRATION (including Fire and Police) -Nil 8. OTHER COMMITTEE ISSUES -Nil 9. ADJOURNMENT -5:18 p.m. Courrcillor R. Svendsen, Chair Presiding Member of the Committee CARRIED