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Home My WebLink About2019-11-19 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES November 19, 2019 The minutes of the meeting held on November 19, 2019 at 1:31 p.m. in Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, BC. PRESENT Elected Officials: Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Mead us Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, Acting General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services D. Pollock, General Manager Engineering Services L. Benson, Director of Corporate Administration S. Nichols, Deputy Corporate Officer T. Thompson, Chief Financial Officer Other Staff as Required C. Goddard, Director of Planning M. Baski, Planner, Development & M. Canning, Acting Municipal Engineer Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Mayor Morden and Councillor Meadus were not in attendance at the start of the meeting 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of November 5, 2019 It was moved and seconded That the minutes of the November 5, 2019 Committee of the Whole be adopted as circulated. CARRIED 3. DELEGATIONS/STAFF PRESENTATIONS -Nil Committee of the Whol e Minutes November 19, 2019 Page 2 of 7 4. PUBLIC WORKS AND DEVELOPMENT SERVICES 1101 2015-275-CU/RZ, 23227 Dogwood Avenue, Temporary Commercial Use Permit Renewal Staff report dated November 19, 2019 recommending that Temporary Commercial Use Permit 2015-275-CU, respecting property located at 23227 Dogwood Avenue be renewed and re-issued for an additional three years and that the Corporate Officer be authorized to sign and seal the renewed permit. M. Baski, Planner, provided a presentation and responded to questions from Council. The Director of Planning provided clarification in relation to the process. Mayor Morden entered the meeting at 1:33 p.m . Councillor Meadus entered the meeting at 1:34 p.m. It was moved and seconded That the staff report dated November 19, 2019 titled "Temporary Commercial Use Permit Renewal 23227 Dogwood Avenue" be forwarded to the Council Meeting of November 26, 2019. CARRIED 1102 2019-331-RZ, 25597 130 Avenue, RS-3 to RS-2 Staff report dated November 19, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7586-2019 rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879-1999 along with the information required for a Subdivision application. The Director of Planning provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated November 19, 2019 titled "First Reading, Zone Amending Bylaw No. 7586-2019, 25597 130 Avenue" be forwarded to the Council Meeting of November 26, 2019. CARRIED Councillor Duncan -OPPOSED Committee of the Whole Minutes November 19, 2019 Page 3 of 7 1103 2019-353-RZ, 22058 119 Avenue, RS-1 to RT-2 Staff report dated November 19, 2019 recommending that Maple Ridge Zone Amending Bylaw No. 7583-2019 to rezone from RS-1 (One Family Urban Residential) to RT-2 (Ground-Oriented Residential Infill) to permit the future development of a triplex residential building be given first reading and that the applicant provide further information as described on Schedules C and D of the Development Procedures Bylaw No. 5879-1999. The Director of Planning provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated November 19, 2019 titled "First Reading, Zone Amending Bylaw No. 7583-2019, 22058 119 Avenue" be forwarded to the Council Meeting of November 26, 2019. CARRIED 1104 2019-262-DVP, 8 -23527 Larch Avenue Staff report dated November 19, 2019 recommending that the Corporate Officer be authorized to sign and seal 2019-262-DVP respecting property located at 8-23527 Larch Avenue. The Director of Planning provided a presentation and responded to questions from Council. It was moved and seconded That the staff report dated November 19, 2019 titled "Development Variance Permit 8-23527 Larch Avenue" be forwarded to the Council Meeting of November 26, 2019. CARRIED 1105 2019-261-DVP, 12244 228 Street Staff report dated November 19, 2019 recommending that the Corporate Officer be authorized to sign and seal the revised 2019-261-DVP respecting the property located at 12244 228 Street. The Director of Planning provided a presentation and background information on the application, and responded to questions from Council. It was moved and seconded That the staff report dated November 19, 2019 titled "Addendum report Development Variance Permit 12244 228 Street" be forwarded to the Council Meeting of November 26, 2019. CARRIED Committee of the Whole Minutes November 19, 2019 Page 4 of 7 1106 Award of Contract -RFP-EN19-21: Engineering Design Services for 236 Street Water Pump Station Replacement Staff report dated November 19, 2019 recommending that the Contract RFP- EN19-21, Engineering Design Services for 236 Street Water Pump Station Replacement, be awarded to Stantec Consulting Ltd. (Stantec) and that the Corporate Officer be authorized to execute the Contract. It was moved and seconded That the staff report dated November 19, 2019 titled "Award of Contract RFP- EN19-21: Engineering Design Services for 236 Street Water Pump Station Replacement" be forwarded to the Council Meeting of November 26, 2019. CARRIED 1107 Municipal Equipment Purchase, one Single Axle Dump Truck with Underbody Plow and Sander Staff report dated November 19, 2019 recommending that the Contract for the purchase of one single axle dump truck with underbody plow and sander be awarded to Harbour International Trucks Ltd. and that the Corporate Officer be authorized to execute the Contract. It was moved and seconded That the staff report dated November 19, 2019 titled "Municipal Equipment Purchase, one Single Axle Dump Truck with Underbody Plow and Sander" be forwarded to the Council Meeting of November 26, 2019. CARRIED 1108 Municipal Equipment Purchase, one Front End Loader with Articulating Tool Carrier Staff report dated November 19, 2019 recommending that the Contract for RFP-OP19-64 be awarded to Inland Kenworth Ltd. and that the Corporate Office be authorized to execute the Contract. It was moved and seconded That the staff report dated November 19, 2019 titled "Municipal Equipment Purchase, One Front End Loader with Articulating Tool Carrier" be forwarded to the Council Meeting of November 26, 2019. CARRIED Committee of the Whole Minutes November 19, 2019 Page 5 of 7 1109 Award of Contract -2019/2020 Storm and Sanitary Sewer CCTV Program Staff report dated November 19, 2019 recommending that Contract ITT-OP19- 42, 2019/2020 Storm and Sanitary Sewer CCTV Program be awarded to C3 Mainline Inspections Inc. and that the Corporate Officer be authorized to execute the Contract. It was moved and seconded That the staff report dated November 19, 2019 titled "2019/2020 Storm and Sanitary Sewer CCTV Program" be forwarded to the Council Meeting of November 26, 2019. CARRIED 5. CORPORATE SERVICES 1131 Microsoft Enterprise Agreement Staff report dated November 19, 2019 recommending that staff enter into a three-year Microsoft Enterprise Agreement (EA) and that the Corporate Officer be authorized to execute the Agreement. It was moved and seconded That the staff report dated November 19, 2019 titled "Microsoft Enterprise Agreement" be forwarded to the Council Meeting of November 26, 2019. CARRIED 1132 2020 Acting Mayor Appointments and Government Agencies, Committees & Commissions and Community Groups and Organization Appointments Staff report dated November 19, 2019 recommending the Acting Mayor schedule and appointments for December 2019 to November 2020 and the 2020 Council appointments to Government Agencies, Committees & Commissions and Community Groups and Organization Appointments as attached to the staff report be approved. It was moved and seconded That the staff report dated November 19, 2019 titled "2020 Acting Mayor Appointments and Government Agencies, Committees & Commissions and Community Groups and Organization Appointments" as updated November 18, 2019 be forwarded to the Council Meeting of November 26, 2019. CARRIED Committee of the Whole Minutes November 19, 2019 Page 6 of 7 1133 Policy -Petitions to Council Staff report dated November 19, 2019 recommending that the Petitions to Council Policy as attached to the staff report be approved. It was moved and seconded That the staff report dated November 19, 2019 titled "Policy -Petitions to Council" be forwarded to the Council Meeting of November 26, 2019. CARRIED 6. PARKS, RECREATION & CULTURE -Nil 7. ADMINISTRATION (including Fire and Police) -Nil 8. OTHER COMMITTEE ISSUES 1191 Mayor & Council Events: Up to November 26, 2019 By Invitation to Mayor and Council Thursday, November 21 11:30 am -1:30 pm Craig Wright, 2020 Economic Outlook, Fairmont Hotel Vancouver, 900 W. Georgia Street, Vancouver Host: UDI Luncheon General Community Events Saturday, November 23 9:00 am -2:00 pm Saturday, November 23 10:30 am -3:00 pm Open Houses None 9. ADJOURNMENT -2:26 Christmas Bazaar Golden Ears United Church 2016th Silent Auction -Shop with a Purpose The ACT Arts Centre Host: Community Services in partnership with the Christmas Hamper Society Committee of the Whole Minutes November 19, 2019 Page 7 of 7 10. Counci dsen, Chair Presiding Member of the Committee