The URL can be used to link to this page

Home My WebLink About2020-09-15 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES September 15, 2020 The Minutes of the Committee of the Whole Meeting held on September 15, 2020 at 1:33 p.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor K. Duncan Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef Appointed Staff A. Horsman, Chief Administrative Officer D. Boag, General Manager Parks, Recreation & Culture C. Carter, General Manager Planning & Development Services C. Crabtree, Acting General Manager Corporate Services C. Goddard, Director of Planning D. Pollock, General Manager Engineering Services T. Thompson, Chief Financial Officer D. Denton, Deputy Corporate Officer Other Staff as Required C. Balatti, Recreation Manager Health & Wellness M. Baski, Planner 2 D. Hall, Planner 2 R. MacNair, Sr. Advisor Bylaw & Licensing Services M. McMullen, Manager of Development and Environmental Services C. Nolan, Corporate Controller M. Pym, Environmental Planner 1 V. Richmond, Director of Parks and Facilities Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Dueck and Councillor Yousef participated electronically. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of September 1, 2020 It was moved and seconded That the minutes of the September 1, 2020 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes September 15, 2020 Page 2 of 6 3. DELEGATIONS/STAFF PRESENTATIONS 3.1 Review of Community Summer Recreation Opportunities C. Balatti, Recreation Manager Health & Wellness gave a presentation on summer recreation opportunities and the facility and program adjustments made in response to the COVID health crisis. Staff responded to questions from Council. Note: Councillor Duncan left the meeting at 1:35 pm and returned at 1:37 p.m. 4. PLANNING AND DEVELOPMENT SERVICES 1101 2019-402-RZ, 9450 287 Street, CS-2 Text Amendment Staff report dated September 15, 2020 recommending Maple Ridge Zone Amending Bylaw No. 7667-2020, to permit a drive-through use for a proposed Tim Horton's restaurant, be given first reading. M. Baski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated September 15, 2020 titled "First Reading, Zone Amending Bylaw No. 7667-2020, 9450 287 Street" be forwarded to the Council Meeting of September 29, 2020. CARRIED 1102 2020-260-AL, 12564 251 Street, Non-Adhering Residential Use in the Agricultural Land Reserve Staff report dated September 15, 2020 recommending that the application for a Non-Adhering Residential Use in the Agricultural Land Reserve to construct a new house while living in an existing house on the same property be forwarded to the Agricultural Land Commission for review and consideration. M. Baski, Planner, provided a summary presentation and staff answered Council questions. Note: Councillor Robson left the meeting at 2:25 pm and returned at 2:27 pm during the staff presentation. Committee of the Whole Minutes September 15, 2020 Page 3 of 6 It was moved and seconded That the staff report dated September 15, 2020 titled "Non-Adhering Residential Use in the Agricultural Land Reserve, 12564 251 Street" be forwarded to the Council Meeting of September 29, 2020. CARRIED 1103 2019-289-SP, 21903 128 Ave, Soil Deposit Permit Staff report dated September 15, 2020 recommending the application for a Soil Deposit Permit to increase the agricultural capability of the property be approved and forwarded to the Agricultural Land Commission for consideration. M. Pym, Environmental Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated September 15, 2020 titled "Soil Deposit Permit, 21903 128 Avenue" be forwarded to the Council Meeting of September 29, 2020. CARRIED 1104 2020-031-RZ, Vape Retail Prohibition That the staff report dated September 15, 2020 titled "First Reading, Zone Amending Bylaw No. 7629-2020, Vape Retail Prohibition" be forwarded to the Council Meeting of September 29, 2020. D. Hall, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated September 15, 2020 titled "First Reading, Zone Amending Bylaw No. 7629-2020, Vape Retail Prohibition" be forwarded to the Council Meeting of September 29, 2020. CARRIED Committee of the Whole Minutes September 15, 2020 Page 4 of 6 1105 2020-240-RZ, 510 -20395 Lougheed Highway, Zoning Bylaw Text Amendment Staff report dated September 15, 2020 recommending that Maple Ridge Zone Amending Bylaw No. 7669-2020, to allow for the proposed Muse Cannabis retail store to be located 340.5 metres in distance from another cannabis retail store, be given first and second reading and be forwarded to Public Hearing. C. Goddard, Director of Planning, provided a summary presentation and staff answered Council questions. It was moved and seconded That staff report dated September 15, 2020 titled "First Reading, Zone Amending Bylaw No. 7669-2020, 510 -20395 Lougheed Highway" be forwarded to the Council Meeting of September 29, 2020. CARRIED 1106 Proposed New Cannabis Retail Store at Unit A 11771 225 Street Staff report dated September 15, 2020 recommending that the application for a non medical cannabis retail store by Chronic Cannabis not be supported and that a copy of the resolution be forwarded to the Liquor and Cannabis Regulation Branch. R. MacNair, Sr. Advisor Bylaw & Licensing Services, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated September 15, 2020 titled "Proposed New Cannabis Retail Store at Unit A 11771225 Street" be referred back to staff to provide clarification on issues discussed. CARRIED Councillor Dueck -OPPOSED Note: Councillor Robson left the meeting at 4:13 p.m. and did not return to the meeting. Councillor Dueck left the meeting at 4:14 p.m. and did not return to the meeting. Committee of the Whole Minutes September 15, 2020 Page 5 of 6 5. ENGINEERING SERVICES 1131 Award of Agreements, Electrical Contracting Services Staff report dated September 15, 2020 recommending that electrical contracting services standing offer agreements be awarded to Boileau Electric and Pole Line Ltd., Standard Electric BC Ltd. and Anser Power Systems Inc. and that the Corporate Officer be authorized to execute the agreements. It was moved and seconded That the staff report dated September 15, 2020 titled "Electrical Contracting Services" be forwarded to the Council Meeting of September 29, 2020. CARRIED 6. CORPORATE SERVICES -Nil 1151 2020 -2023 Property Tax Exemption Amendment Staff report dated September 15, 2020 recommending that the Maple Ridge Property Exemption Amending Bylaw No. 7670-2020 be given first, second and third readings. C. Nolan, Corporate Controller, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated September 15, 2020 titled "2020 -2023 Property Tax Exemption Amendment" be forwarded to the Council Meeting of September 29, 2020. CARRIED 1152 2020 -2023 Property Tax Exemption Amendment Staff report dated September 15, 2020 providing a financial update on operating results to the end of the second quarter of 2020. C. Nolan, Corporate Controller, provided a summary presentation and staff answered Council questions. Committee of the Whole Minutes September 15, 2020 Page 6 of 6 7. PARKS, RECREATION & CULTURE 1171 Suspension of the 2020 Sports Field User Annual Contribution Staff report dated September 15, 2020 recommending that the Sports Field User Contribution for the Spring/Summer and Fall/Winter season participants be suspended due to extraordinary circumstances caused by COVID-19. V. Richmond, Director of Parks and Facilities, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated September 1, 2020 titled "Golden Ears Winter Club Operating Agreement" be forwarded to the Council Meeting of September 8, 2020. CARRIED Note: Councillor Duncan excused herself from discussion of Item 1172 at 4:45 p.m. as she lives adjacent to the property. 1172 Maple Ridge Lawn Bowling Club Lease Agreement Staff report dated September 15, 2020 recommending a new lawn bowling facility lease agreement with the Maple Ridge Lawn Bowling Club for a three year period with options to renew for two further terms of three years each be approved and that the Corporate Officer be authorized to execute the agreement. It was moved and seconded That the staff report dated September 15, 2020 titled "Maple Ridge Lawn Bowling Club Lease Agreement" be forwarded to the Council Meeting of September 29, 2020. CARRIED 8. ADMINISTRATION -Nil 9. ADJOURNMENT -4.4 7 p.m. den, Chair ing Member of the Committee