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Home My WebLink About2022-03-15 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES March 15, 2022 The Minutes of the Committee of the Whole Meeting held on March 15, 2022 at 11:00 a.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services S. Labonne, General Manager Parks, Recreation and Culture T. Thompson, General Manager Corporate Services D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services S. Nichols, Corporate Officer Other Staff as Required A. Kopystynski, Planner C. Goddard, Director of Planning F. Smith, Director of Engineering T. Thompson, Director of Finance Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Due to the COVID-19 pandemic, Councillor Robson and Councillor Yousef chose to participate electronically. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of March 1, 2022 It was moved and seconded That the minutes of the March 1, 2022 Committee of the Whole Meeting be adopted. CARRIED Committee of the Whole Minutes March 15, 2022 Page 2 of 5 3. DELEGATIONS/STAFF PRESENTATIONS -Nil 4. PLANNING AND DEVELOPMENT SERVICES 1101 2021-523-RZ, 22590 116 Avenue, RS-1 to RM-1 Staff report dated March 15, 2022, recommending that Zone Amending Bylaw No. 7837-2022 to rezone from RS-1 (Single Detached Residential) to RM-1 (Low Density Townhouse Residential), to permit approximately 10 townhouse units be given first reading and that that applicant provide further information as described in the report. A. Kopystynski, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated March 15, 2022, titled "First Reading, Zone Amending Bylaw No. 7837-2022, 22590 116 Avenue" be forwarded to the Council Meeting of March 29, 2022. CARRIED 1102 2021-555-RZ, 12076 Glenhurst Street, RS-1 and RS-3 to RT-1 Staff report dated March 15, 2022, recommending that Zone Amending Bylaw No. 7829-2022 to rezone from RS-1 (Single Detached Residential) and RS-3 (Single Detached Rural Residential) to RT-1 (Two-Unit Urban Residential) to permit the future construction of a duplex, be given first reading and that the applicant provide information as described in the staff report. M. McMullen, Manager of Development and Environmental Services, provided a summary presentation and staff answered Council questions. It was moved and seconded That the staff report dated March 15, 2022, titled "First Reading, Zone Amending Bylaw No. 7829-2022, 12076 Glenhurst Street" be forwarded to the Council Meeting of March 29, 2022. CARRIED 1103 Council Procedure Bylaw No. 7799-2021 Staff report dated March 15, 2022, titled "Council Procedure Bylaw No. 7799- 2021" recommending new permanent options to hold Council meetings and Public Hearings electronically and guidance on procedural matters dealing with late attendance by Members. Committee of the Whole Minutes March 15, 2022 Page 3 of 5 P. Hlavac-Winsor spoke to the staff report and staff responded to questions from Council. Note: Councillor Yousef left the meeting at 12:29 p.m. and returned at 12:35 p.m. during comments from Council. It was moved and seconded That the staff report dated March 15, 2022, titled "Council Procedure Bylaw No. 7799-2021" be forwarded to the Council Meeting of March 29, 2022. CARRIED Councillor Robson and Councillor Yousef -OPPOSED 1104 Freedom of Information and Protection of Privacy Amending Bylaw Staff report dated March 15, 2022, titled "Freedom of Information and Protection of Privacy Amending Bylaw" recommending a change to the Head function and the implementation of a $10.00 application fee. P. Hlavac-Winsor spoke to the staff report and staff responded to questions from Council. It was moved and seconded That the staff report dated March 15, 2022, titled "Freedom of Information and Protection of Privacy Amending Bylaw" be forwarded to the Council meeting of March 29, 2022. CARRIED 1105 Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022 Staff report dated March 15, 2022, recommending that Maple Ridge Drinking Water Conservation Plan Bylaw No. 7 425-2018 be amended to reflect revisions to the regional Drinking Water Conservation Plan. J. Dingwall, Manager of Utility Engineering, spoke to recent changes at Metro Vancouver and staff answered Council questions. Note: The Mayor left the meeting at 12:48 p.m. and did not return. It was moved and seconded That staff report dated March 15, 2022, titled "Maple Ridge Drinking Water Conservation Plan Amending Bylaw No. 7831-2022" be forwarded to the Council meeting of March 29, 2022. CARRIED Committee of the Whole Minutes March 15, 2022 Page 4 of 5 5. ENGINEERING SERVICES 1131 Latecomer Agreement LC 168/19 Staff report dated March 15, 2022 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 168/19 for properties located at 24005, 24009 and 24075 Fern Crescent. It was moved and seconded That staff report dated March 15, 2022, titled "Latecomer Agreement LC168/19" be forwarded to the Council Meeting of March 29, 2022. CARRIED 1132 Latecomer Agreement LC 175/20 Staff report dated March 15, 2022 recommending that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 175/20 for property located at 11420 River Wynd . It was moved and seconded That staff report dated March 15, 2022, titled "Latecomer Agreement LC 175/20" be forwarded to the Council meeting of March 29, 2022. CARRIED 6. CORPORATE SERVICES -Nil 7. PARKS, RECREATION & CULTURE -Nil 8. ADMINISTRATION -Nil 9. COMMUNITY FORUM -Nil 10. NOTICE OF CLOSED COUNCIL MEETING It was moved and seconded That the meeting will be closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter as the subject matter being considered related to the following: Section 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; Com mittee of the Whole Minutes March 15, 2022 Page 5 of 5 Section 90(1)(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; Section 90(1)(c) labour relations or other employee relations; Section 90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; Section 90(1 )(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 11. ADJOURNMENT -12:53 p.m. Councillor C. Meadus, Chair Presiding Member of the Committee CARRIED