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Home My WebLink About2022-05-03 Adopted Committee of the Whole Minutes.pdfCity of Maple Ridge COMMITTEE OF THE WHOLE MEETING MINUTES MAY 3, 2022 The Minutes of the Committee of the Whole Meeting held on May 3, 2022 at 11:02 a.m. virtually and in Council Chambers of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor M. Morden Councillor J. Dueck Councillor C. Meadus Councillor G. Robson Councillor R. Svendsen Councillor A. Yousef ABSENT Councillor K. Duncan Appointed Staff S. Hartman, Chief Administrative Officer C. Carter, General Manager Planning & Development Services C. Crabtree, General Manager Corporate Services S. Labonne, General Manager Parks, Recreation and Culture D. Pollock, General Manager Engineering Services P. Hlavac-Winsor, General Counsel and Executive Director, Legislative Services, Acting Corporate Officer A. Nurvo, Deputy Corporate Officer Other Staff as Required R. Brummer, Business Operations Manager W. Cooper, Planner M. McMullen, Manager of Development & Environmental Services C. Nolan, Deputy Director of Finance D. Olivieri, Manager, Corporate Planning & Consultation H. Singh, Computer Support Specialist R. Ollenberger, Manager of Infrastructure Development F. Smith, Director of Engineering T. Thompson, Director of Finance D. Pope, Director, Recreation & Community Engagement Note: These Minutes are posted on the City website at mapleridge.ca/AgendaCenter/ Video of the meeting is posted at media.mapleridge.ca/Mediasite/Showcase Note: Councillor Robson participated electronically. Councillor Svendsen chaired the meeting from the Council Chambers. 1. CALL TO ORDER 2. ADOPTION AND RECEIPT OF MINUTES 2.1 Minutes of the Committee of the Whole Meeting of April 19, 2022 It was moved and seconded Committee of the Whole Minutes May 3, 2022 Page 2 of 5 That the minutes of the April 19, 2022 Committee of the Whole Meeting be adopted. CARRIED 3. DELEGATIONS/STAFF PRESENTATIONS-Nii 4. PLANNING AND DEVELOPMENT SERVICES 1101 2022-034-RZ, 11956, 11946, 11936 & 11926 236 Street and 23638 Dewdney Trunk Road, RS-3 to RM-1 and R-2 Staff report dated May 3, 2022, recommending that Zone Amending Bylaw No. 7852-2022 to rezone from RS-3 (Single Detached Rural Residential) to RM-1 (Low Density Townhouse Residential), to permit the future construction of 52 town homes and three single-family lots, be given first reading and that the applicant provide further information as described in the report. M. McMullen, Manager of Development & Environmental Services, provided a summary presentation and staff answered Council questions. Kunwar Alvair attended electronically and answered Council questions on behalf of the applicant. It was moved and seconded That the staff report dated May 3, 2022, titled "First Reading, Zone Amending Bylaw No. 7852-2022, 11956, 11946, 11936 &am 11926 236 Street and 23638 Dewdney Trunk Road" be forwarded to the Council Meeting of May 10,2022 CARRIED 1102 2021-323-RZ, 23348 141 Avenue, RS-3 to R-1 and R-2 Staff report dated May 3, 2022, recommending that Official Community Plan Amending Bylaw No. 784 7-2022 be given first and second reading and forwarded to Public Hearing and that Zone Amending Bylaw No. 777 4-2021 to rezone from RS-3 (Single Detached Rural Residential) to R-1 (Single Detached (Low Density) Urban Residential) and R-2 (Single Detached (Medium Density) Urban Residential), to permit a future subdivision of approximately 23 single-family lots and to revise the boundaries of land use designation, be given second reading as amended and forwarded to Public Hearing. W. Cooper, Planner, provided a summary presentation and staff answered Council questions. Quentin Boulton attended electronically and answered Council questions on behalf of the applicant. It was moved and seconded Committee of the Whole Minutes May 3, 2022 Page 3 of 5 That the staff report dated May 3, 2022, titled "First and Second Reading, Official Community Plan Amending Bylaw No. 7847-2022, Second Reading, Zone Amending Bylaw No. 777 4-2021, 23348 141 Avenue" be forwarded to the Council Meeting of May 10, 2022. CARRIED 1103 Alternate Approval Process for Park Use Bylaw, Silver Valley Road (Plan BCP 26658 Section 33 Township 12 NWD) Staff report dated May 3, 2022, recommending that staff develop a Park Use Bylaw to permit a City storm sewer line in Dedicated Park Land located at Silver Valley Road (Plan BCP 46658 Section 33 Township 12 New Westminster District and that staff commence public engagement through the Alternative Approval Process. W. Cooper, Planner, provided a summary presentation and staff answered Council questions. It was moved and seconded That staff report dated May 3, 2022, titled "Alternate Approach Process for Park Use Bylaw, Silver Valley Road (Plan BCP 46658 Section 33 Township 12 NWD); Zone Amending Bylaw No. 7662-2020, 13960 232 Street, 13897 and 14027 Silver Valley Road" be forwarded to the Council Meeting of May 10, 2022. CARRIED 5. ENGINEERING SERVICES 1131 Award of Contract ITT-EN22-3: 236 Street Water Pump Station Replacement Staff report dated May 3, 2022, recommending that Council approve the award to Drake Excavating (2016) Ltd., a contract contingency, an increase to the existing Stantec Consulting Ltd. contract for Engineering Design Services for the 236 Street Water Pump Station Replacement, and that the Financial Plan be amended to fund this project from the Water Revenue Fund and Development Cost Charges. F. Smith, Director of Engineering, was available to answer any questions from Council. It was moved and seconded That the staff report dated May 3, 2022, titled "Award of Contract ITT-EN22- 3: 236 Street Water Pump Station Replacement" be forwarded to the Council Meeting of May 10, 2022. CARRIED 6. CORPORATE SERVICES Committee of the Whole Minutes May 3, 2022 Page 4 of 5 1151 2021 Consolidated Financial Statements Staff report dated May 3, 2022 recommending the 2021 Consolidated Financial Statements be approved. C. Nolan, Deputy Director of Finance, provided a presentation summarizing the Financial Statements and staff answered Council questions. It was moved and seconded That staff report dated May 3, 2022, titled "2021 Consolidated Financial Statements" be forwarded to the Council Meeting of May 10, 2022. CARRIED 1152 Amendment of Consolidated Fees & Charges Bylaw Staff report dated May 3, 2022, recommending that Maple Ridge Fees & Charges Amending Bylaw No. 7850-2020 and Maple Ridge Tree Protection & Management Amending Bylaw No. 7851-2022 be given first, second and third readings. D. Olivieri, Manager, Corporate Planning & Consultation, provided a presentation reviewing the proposed revisions to existing rates and staff answered Council questions. It was moved and seconded That staff report dated May 3, 2022, titled "Bylaw 7575-2019 Maple Ridge Fees & Charges Bylaw Amendments" be forwarded to the Council Meeting of May 10, 2022. CARRIED 7. PARKS, RECREATION & CULTURE-Nil 8. ADMINISTRATION -Nil 9. COMMUNITY FORUM -Nil 10. NOTICE OF CLOSED COUNCIL MEETING It was moved and seconded The meeting will be closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter as the subject matter being considered related to the following: Committee of the Wh ole Minutes May 3, 2022 Page 5 of 5 Section 90(1)(e) Section 90(1)(f) Section 90(1)(g) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; and litigation or potential litigation affecting the municipality. Any other matter that may be brought before the Council that meets the requirements for a meeting closed to the public pursuant to Sections 90(1) and 90(2) of the Community Charter or Freedom of Information and Protection of Privacy Act. 11. Councillo . Svendsen, C air Presiding Member of the Committee CARRIED