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Home My WebLink About2008-03-25 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING March 25, 2008 The Minutes of the Municipal Council Meeting held on March 25, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor C. Speirs Councillor K. Stewart ABSENT Councillor L. King Appointed Staff J. Rule, Chief Administrative Officer P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 . OPENING PRAYERS 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes March 25, 2008 Page 2 of 12 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 11, 2008 R/08-112 Minutes Council March 11, 2008 501 It was moved and seconded, That the minutes of the Regular Council Meeting of March 11, 2008 be adopted as circulated. 502 Minutes of the Public Hearing of March 18, 2008 R/08-113 Minutes Public Hearing March 18, 2008 502 It was moved and seconded CARRIED That the minutes of the Public Hearing of March 18, 2008 be receiveo. CARRIED 503 Minutes of the Development Agreements Committee Meetings of March 6 (2) a,nd 14(2), 2008 R/08-114 503 Minutes Development Agmts It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of March 6 (2) and 14(2), 2008 be received. CARRIED Council Minutes March 25, 2008 Page 3 of 12 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Earth Hour 2008 The Manager of Legislative Services announced that the District will be participating in Earth Hour 2008 on March 29 and provided information on this global event which raises awareness of climate change. 700 DELEGATIONS -Nil 800 • UNFINISHED BUS/NESS 801 DP/DVP/105/07, DP/106/07, 11952, 11958 and 11962 224Street Staff report dated February 25, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/105/07 to vary minimum road carriageway widths, requirements for street trees along McIntosh Avenue and setbacks and further that, the Corporate Officer be authorized to sign and seal DP/105/07 and DP/106/07 in support of a mixed use building including ground floor commercial and three storeys of residential above. The Manager of Legislative Services advised that no correspondence has been received on this item. R/08-115 DP/DVP/105/07 DP/106/07 ACTION REQUIRED It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/105/07 respecting properties located at 11952, 11958 and 11962 224 Street; and further That the Corporate Officer be authorized to sign and seal DP/105/07 and DP/106/07. CARRIED Staff is to provide an update on the Public Arts Policy. Council Minutes March 25, 2008 Page 4 of 12 900 CORRESPONDENCE 1000 BY-LAWS Note: Items 1001 to 1003 are from the Public Hearing of March 18, 2008 Bylaws for Second and Third Reading 1001 CP/117 /07, 27700 Block of 112 Avenue Maple Ridge Official Community Plan Amending Bylaw No. 6546-2008 To amend the conservation boundary Second and third readings. R/08-116 CP/117/07 BL No. 6546-2008 It was moved and seconded Second and third That Bylaw No. 6546-2008 be given second and third readings. CARRIED 1002 RZ/111/07, 20453 and 20471123 Avenue Maple Ridge Zone Amending Bylaw No. 6552-2008 To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a 4 lot subdivision. Second and third readings. R/08-117 RZ/111/07 BL No. 6552-2008 , It was moved and seconded Second and third That Bylaw No. 6552-2008 be given second and third readings. CARRIED 1003 RZ/103/07, 22899 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 6549-2008 To rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to permit a broader range of professional and retail uses. Second and third readings. Council Minutes March 25, 2008 Page 5 of 12 R/08-118 RZ/103/07 BL No. 6549-2008 It was moved and seconded Second and third That Bylaw No. 6549-2008 be given second and third readings. CARRIED Bylaws for Final Reading 1004 RZ/119/06, 13080 240 Street Maple Ridge Zone Amending Bylaw No. 6481-2007 Staff report dated March 18, 2008 recommending final reading. To rezone from RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 5 single family lots. Final reading R/08-119 RZ/119/06 BL No. 6481~2007 It was moved and seconded That Bylaw No. 6481-2007 be adopted. CARRIED 1005 Maple Ridge Municipal Officials Indemnification Bylaw No. 6548-2008 To provide indemnification for Maple Ridge municipal officials. Final reading. • R/08-120 BL No. 6548-2008 Final reading It was moved and seconded That Bylaw No. 6548-2008 be adopted. CARRIED Council Minutes March 25, 2008 Page 6 of 12 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -March 17, 2008 R/08-121 Minutes cow March 17, 2008 It was moved and seconded That the minutes of the Committee of the Whole Meeting of March 17, 2008 be received. CARRIED Public Works and Development Services 1101 RZ/109/07, 22965 and 22953 Dewdney Trunk Road, RS-1 to C-2 Staff report dated March 5, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6542~2008 to permit the construction of a two-storey commercial building be given first reading and forwarded to Public Hearing. R/08-122 RZ/109/07 BL No. 6542-2008 It was moved and seconded First reading 1. That Bylaw No. 6542-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) It will be necessary to file a Cross Access Easement Agreement at the Land Title Office; ii) Consolidation of the development site; iii) Removal of the existing buildings; . iv) Council approval of a Development Variance Permit for the minimum depth of a C-2 (Community Commercial) lot. CARRIED Council Minutes March 25, 2008 Page 7 of 12 1102 DVP/119/06, 13080 240 Street Staff report dated March 5, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/119/06 to vary road standards for the su bd ivisi on. R/08-123 DVP/119/06 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/119/06 respecting property located at 13080 240 Street. CARRIED 1103 Animal Shelter Staff report dated March 12, 2008 recommending that staff be directed to issue a Request for Proposal for a consultant to design the new animal shelter. R/08-124 Request for Proposal Animal Shelter Design It was moved and seconded That staff be directed to issue a Request for Proposal for a consultant to design the new animal shelter. CARRIED 1104 2007 Translink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program Staff report dated March 12, 2008 recommending that the Mayor and the Corporate Office be authorized to sign and execute the 2007 Translink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program (Block Allocation) Agreement. Council Minutes March 25, 2008 Page 8 of 12 R/08-125 BICCS Program Agreement 2007 It was moved and seconded That the Mayor and Corporate Officer be authorized to sign and execute the agreement titled "2007 Translink Bicycle Infrastructure Capital Cost Sharing (BICCS) Program (Block Allocation)" Agreement No. 0718-4631101-05 as attached to the staff report dated March 12, 2008. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the Month Ended February 29, 2008 Staff report dated March 11, 2008 recommending that the disbursements for February 2008 be approved. R/08-126 Disbursements February 2008 It was moved and seconded That the disbursements as listed below for the month ended February 29, 2008 now be approved~ General Payroll Purchase Card $7,681,396. $1,806,971. $ 71,543. $9,559,910. CARRIED 1132 2009 -2013 Business Planning Guidelines Staff report dated March 10, 2008 recommending that the Business Planning Guidelines for 2009 -2013 be approved. The General Manager, Corporate and Financial Services provided highlights of the 2009-2013 business planning guidelines. He advised that the guidelines were available for viewing on the District website. He also advised that public business planning deliberations are scheduled for the week of December 8th. Council Minutes March 25, 2008 Page 9 of 12 R/08-127 2009-2013 Business Planning Guidelines It was moved and seconded That the Business Planning Guidelines for 2009-2013 be approved. CARRIED Community Development and Recreation Service 1151 2008 Cemetery Master Plan Final Staff report dated March 11, 2008 'recommending the endorsement of the final 2008 Maple Ridge Cemetery Master Plan and that staff be directed to move forward with the recommendation. R/08-128 2008 Cemetery Master Plan Final It was moved and seconded That addenda #1 attached to the staff report dated March 11, 2008 be incorporated into the draft Cemetery Master Plan and both the Addenda, and the draft master plan together be endorsed as the final version of the 2008 Maple Ridge Cemetery Master Plan; and further That staff be authorized to . move forward with the recommendations contained in this document as and when the required funding becomes available to do so. CARRIED Mayor Robson -OPPOSED Correspondence -Nil Other Committee Issues -Nil Council Minutes March 25, 2008 Page 10 of 12 1200 STAFF REPORTS 1201 Timing of Purchase of Fire Truck Staff report dated March 19, 2008 recommending that staff be authorized to order the fire truck scheduled for purchase in 2009 immediately and that the financial plan be amended accordingly. R/08-129 Fire Truck Purchase It was moved and seconded That staff be authorized to order the fire truck scheduled for purchase in 2009 immediately and that the financial plan be amended accordingly. CARRIED 1202 Audit Services Staff report dated March 18, 2008 recommending that the agreement with BOO Dunwoody LLP for the provision of audit services be extended for three years through the end of the 20+0 audit. R/08-130 Audit Services It was moved and seconded That on the recommendation of the Audit and Finance Committee, the agreement with BDO Dunwoody LLP for the provision of audit services be extended for three years through the end of the 2010 audit. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT Mayor Robson advised that he visited Whonnock Lake and the water level of the lake is rising. Council Minutes March 25, 2008 Page 11 of 12 1500 COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth attended a Maple Ridge/Pitt Meadows Municipal Advisory Committee for Accessibility Issues. He advised that the Rick Hansen Wheels in Motion event is scheduled for June 8 and encouraged community participation. Councillor Dueck Councillor Dueck attended the transit users open house and reported that it been well attended and Coast Mountain staff had been very receptive to concerns. She will be attending future Emergency Operations Centre meetings. Councillor Daykin Councillor Daykin attended a Maple Ridge Recycling Society meeting. He reminded all that a Metro Vancouver Zero Waste Challenge Workshop will be held at the ACT on April 30 and that April 26 is Earth Day. Councillor Daykin also attended a ceremony to celebrate a bequest of funds to purchase children's books left to the Maple Ridge Branch of the Fraser Valley Regional Library by two local residents. Councillor Speirs Councillor Speirs attended the Run of River public meeting and the transit users open house. He reported that he will be attending a conference which will address the banning of plastic bags. Councillor Stewart Councillor Stewart attended a Police Liaison Committee meeting. He expressed condolences for the loss of Roland Veinotte. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes March 25, 2008 Page 12 of 12 1800 QUESTIONS FROM THE PUBLIC-Nil 1900 ADJOURNMENT -7:49 p.m. Certified Correct C. Marlo, Corporate Officer