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HomeMy WebLinkAbout2008-05-13 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING May 13, 2008 The Minutes of the Municipal Council Meeting held on May 13, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Henry Kriete, Open Door Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS The Manager of Legislative Services advised that Item 701 was withdrawn from the agenda and that the two following items have been added: 1601 Local Newspaper Advertising 1602 Council Meeting Schedule June 30 Council Minutes May 13, 2008 Page 2 of 15 400 APPROVAL OF THE AGENDA The agenda was adopted as amended. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 22, 2008 R/08-199 Minutes Council April 22. 2008 501 It was moved and seconded That the minutes of the Regular Council Meeting of April 22, 2008 be adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meetings of April 18, 21, 24 and May 2, 2008 R/08-200 503 Minutes Development Agmts It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of April 18, 21, 24 and May 2, 2008 be received. 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS 701 Ridge Meadows Rustlers AAA Hockey Team -S. Levan, Team Coach Withdrawn 800 UNFINISHED BUSINESS -Nil CARRIED Council Mi nutes May 13, 2008 Page 3 of 15 900 CORRESPONDENCE -Nil 1000 BY-LAWS Bylaws for Final Reading 1001 RZ/104/04, S/E Corner 124 Avenue and 264 Street Maple Ridge Zone Amending Bylaw No. 6497-2007 Staff report dated May 6, 2008 recommending final reading To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into 8 lots. Final reading R/08-201 RZ/104/04 BL No. 6497-2007 It was moved and seconded That Bylaw No. 6497-2007 be adopted. CARRIED Mayor Robson, Councillor King, Councillor Speirs -OPPOSED 1002 Maple Ridge Financial Plan Amending Bylaw No. 6569-2008 To update the 2008-2012 Financial Plan Final reading. R/08-202 BL No. 6569-2008 It was moved and seconded That Bylaw No. 6569-2008 be adopted. 1003 Maple Ridge Tax Rates Bylaw No. 6570-2008 To establish 2008 tax rates Final reading. R/08-203 BL No. 6570-2008 It was moved and seconded That Bylaw No. 6570-2008 be adopted. CARRIED CARRIED Council Minutes May 13, 2008 Page 4 of 15 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -May 5, 2008 R/08-204 Minutes cow May 5, 2008 It was moved and seconded That the minutes of the Committee of the Whole Meeting of May 5, 2008 be received. CARRIED Public Works and Development Services 1101 RZ/012/08, 24383 125 Avenue, RS-3 to RS-2 Staff report dated April 4, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6565-2008 to permit a 2 lot subdivision be given first reading and be forwarded to Public Hearing. R/08-205 RZ/012/08 BL No. 6565-2008 It was moved and seconded First reading 1. That Zone Amending Bylaw No. 6565-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) The proposed west lot will require connection to municipal sanitary sewer or approval from the appropriate authorities for septic disposal and submission of a septic feasibility report; iii) A septic feasibility report will be required to examine the existing septic field for the proposed east lot. CARRIED Councillor Speirs -OPPOSED Counci l Minutes May 13, 2008 Page 5 of 15 1102 RZ/116/07, 22491, 22505, 22515, 22525 Brown Avenue, RS-1 to RM-2 Staff report dated April 18, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6544-2008 to permit a four-storey 69 unit residential apartment building be given first reading and be forwarded to Public Hearing. R/08-206 RZ/116/07 BL No. 6544-2008 It was moved and seconded First reading 1. That Bylaw No. 6544-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i) Approval from the Ministry of Transportation; ii) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; iii) Road dedication as required; iv) Consolidation of the development site; v) Removal of the existing buildings; vi) Registration of a Restrictive Covenant protecting the Visitor Parking; vii) Registration of a Section 219 Covenant indicating the Green Building components that will be included on the final project design plans. CARRIED 1103 RZ/041/06, 24221, 24281, 24361104 Avenue, RS-3 to R-1 and RS-1 Staff report dated April 21, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6556-2008 and Maple Ridge Zone Amending Bylaw No. 6557-2008 to permit a 36 lot subdivision be given first reading and be forwarded to Public Hearing. R/08-207 RZ/041/06 BL No. 6556-2008 It was moved and seconded BL No. 655 7-2008 First read ing 1. That Bylaw No. 6556-2008 be given first reading and be forwarded to Public Hearing; Council Minutes May 13, 2008 Page 6 of 15 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6556-2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6556-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6556-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6557-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Amendment to Schedule "A" and "C" of the Official Community Plan; iii) A Statutory right of way plan and agreement must be registered at the Land Title Office; iv) Road dedication as required; v) Park dedication as required. CARRIED 1104 AL/022/08, 2297 4 132 Avenue Staff report dated April 23, 2008 recommending that application AL/022/08 to exclude 4.0 hectares of land from the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. Council Minutes May 13, 2008 Page 7 of 15 R/08-208 AL/022/08 It was moved and seconded That Application AL/022/08 for property located at 2297 4 132 Avenue not be forwarded to the Agricultural Land Commission. CARRIED Councillor Hogarth -OPPOSED 1105 DP/023/08, 12175 and 12157 224 Street Staff report dated April 14, 2008 recommending that the Corporate Officer be authorized to sign and seal DP/023/08 in support of restoration works to Morse Creek. R/08-209 DP/023/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/023/08 respecting property located at 12175 and 12157 224 Street. CARRIED 1106 11th Annual Vistas Run Staff report dated April 7, 2007 recommending the use of municipal streets for the 11th Annual Vistas Run on Sunday, May 25, 2008. R/08-210 11th Annual Vistas Run It was moved and seconded That the use of municipal streets be authorized for the 11th Annual Vistas Run on Sunday, May 25, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated April 7, 2008 are met. CARRIED Council Minutes May 13, 2008 Page 8 of 15 1107 5th Annual Ridge Meadows Hospital Foundation Fund Run Staff report dated April 21, 2007 recommending the use of municipal streets for the 5th Annual Ridge Meadows Hospital Foundation Fund Run on Sunday, June 1, 1008. R/08-211 Ridge Meadows Hospital Foundation It was moved and seconded Fund Run That the use of municipal streets be authorized for the 5th Annual Ridge Meadows Hospital Foundation Fund Run on Sunday, June 1, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated April 21, 2008 are met. CARRIED 1108 Run the Ridge Staff report dated April 18, 2008 recommending the use of municipal streets for the Run the Ridge event on Sunday, June 8, 2008. R/08-212 Run the Ridge It was moved and seconded That the use of municipal streets be authorized for the Run the Ridge event on Sunday, June 8, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated April 18, 2008 are met. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Adjustments to the 2007 Collector's Roll Staff report dated April 18, 2008 submitting information on changes to the 2007 Collector's Roll through the issuance of PAAB Roll 13/2007. I Council Minutes May 13, 2008 Page 9 of 15 1132 Alternative Approval Process for Loan Authorization Bylaws Staff report dated April 30, 2008 recommending that approval of electors for the loan authorization bylaws be obtained through the alternative approval process. The General Manager, Corporate and Financial Services provided an explanation of the reason for loan authorization bylaws and the public process involved. R/08-213 Loan Authorization Bylaws It was moved and seconded WHEREAS the District of Maple Ridge ("the District") proposes to: construct a new Fire Hall; expand the municipal cemetery, construct a new animal shelter; improve drainage on River Road and acquire land for future school and park sites ("the projects"); AND WHEREAS the District will require the adoption of loan authorization bylaws under section 179 of the Community Charter to proceed with the projects and has given three readings to Maple Ridge Fire Hall #4 Loan Authorization Bylaw No. 6558-2008; Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6559-2008; Maple Ridge Animal Shelter Loan Authorization Bylaw No. 6560-2008; Maple Ridge Joint School and Park Site Loan Authorization Bylaw No. 6561- 2008; and Maple Ridge River Road Drainage Improvements Loan Authorization Bylaw No. 6562-2008 (the "loan authorization bylaws") AND WHEREAS the District may adopt the loan authorization bylaws only with the approval of the electors; AND WHEREAS Council resolved at its April 8, 2008 meeting that approval of the electors shall be sought through the alternative approval process in relation to the loan authorization bylaws following approval of the bylaws by the Inspector of Municipalities; AND WHEREAS approval of the Inspector of Municipalities has been granted; Council Minutes May 13, 2008 Page 10 of 15 NOW THEREFORE be it resolved as follows: 1. That the Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative approval process notices attached as Appendices 1-5 to the staff report dated April 30, 2008 and titled "Alternative Approval Process For Loan Authorization Bylaws"; 2. That elector responses shall be in the form set out in Appendices 6-10 to the staff report dated April 30, 2008 and titled "Alternative Approval Process For Loan Authorization Bylaws"; 3. That the deadline for the submission of elector response forms shall be 4:00 p.m. on Monday, June 23, 2008; 4. That a fair determination of the total number of electors of the District of Maple Ridge is 47,567; 5. That the staff report dated April 30, 2008 and titled "Alternative Approval Process For Loan Authorization Bylaws", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies, shall be made available to the public on request. CARRIED Community Development and Recreation Service 1151 School Playground Funding Assistance Request from Maple Ridge Elementary School Staff report dated April 11, 2008 recommending that the request of the Maple Ridge Elementary School Parent Advisory Committee for funding assistance for their school playground equipment be declined. Council Minutes May 13, 2008 Page 11 of 15 R/08-214 Playground Funding Assistance It was moved and seconded Request That the request of Maple Ridge Elementary School PAC for funding assistance for their school playground equipment be respectfully declined, noting that three neighbourhood parks are situated very close to and surrounding the school site in the same neighbourhood. CARRIED 1152 Maple Ridge/Pitt Meadows Parks and Leisure Services Commission Bylaw Amendment Staff report dated April 21, 2008 recommending that Parks and Leisure Services Commission Amending Bylaw No. 6568-2008 to permit all members of the Commission to stand for election as Chair and Vice Chair be given three readings and that the Mayor and the Corporate Officer be authorized to sign a revised Joint Parks and Leisure Services Agreement upon final reading of the bylaw. R/08-215 P&LSC BL No. 6568-2008 It was moved and seconded That Bylaw No. 6568-2008 be read a first, second and third time; and further That the Mayor and the Corporate Officer be authorized to execute the revised Joint Parks and Leisure Services Agreement attached to the staff report dated April 21, 2008 once and if final reading is given to the amending bylaw. CARRIED Mayor Robson-OPPOSED 1153 Funding Request from the Maple Ridge-Pitt Meadows Agricultural Association Staff report dated April 29, 2008 recommending development of a Fee for Service Agreement between the Maple Ridge-Pitt Meadows Agricultural Association and the District of Maple Ridge for funding up to $12,000 each year for three years. Council Minutes May 13, 2008 Page 12 of 15 R/08-216 Funding Request It was moved and seconded That staff be directed to work with the Maple Ridge and Pitt Meadows Agricultural Association to develop a fee for service agreement in which the District would provide up to $12,000 each year for three years, subject to annual budget reviews, in return for the Association accepting responsibility for a variety of agriculturally oriented education activities including the operation of an annual country fair, noting that this agreement is in addition to any funding support available to the Association through the annual Festivals budget and the Association's lease of the Maple Ridge Fair Grounds at no cost. CARRIED Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL Municipal Appointment of Mr. Peter Hill to the Board of Variance (from the April 28, 2008 Closed Council Meeting) CUPE Agreement (from the May 5, 2008 Closed Council Meeting) 1400 MAYOR'S REPORT Mayor Robson advised that the 2007 Financial Statement and Auditors Report for the District is very positive. He congratulated the local RCMP for the exemplary work done on finding a baby who was not returned to her father. He encouraged the public to attend a meeting with Translink representatives on May 16th_ Council Minutes May 13, 2008 Page 13 of 15 1500 COUNCILLORS' REPORTS Councillor King Councillor King attended the opening of the Farmers' Market and the Youth Action Skate Park. She also attended the ACT 5th Year gala and a Village Assist event. She encouraged all to try to help alleviate suffering due to the cyclone in Myanmar and the earthquake in China. Councillor Speirs Councillor Speirs attended the Annual Dean's BBQ at the UBC Research Forest, the ACT 5 year gala, the Youth Action Park Opening, the Home Show and the Maple Ridge Community Foundation Citizen of the Year event. He also attended the Metro Vancouver presentation on draft strategies for a solid waste plan held at the ACT and the Lower Mainland Local Government Association Convention. Councillor Stewart Councillor Stewart attended the Earth Day celebration at Memorial Park and a tour of the Golden Ears Bridge. He also attended the Maple Ridge Community Foundation Citizen of the Year presentation and congratulated Margaret Kury as the recipient of the award. Councillor Daykin Councillor Daykin congratulated the Midget "AAA" Lordco Rustlers on their gold medal win in provincial hockey finals. He attended the ACT 5th Year gala, the opening of the Youth Action Park and the Ridge Meadows Recycling Society annual general meeting. He also attended the Metro Vancouver presentation on draft strategies for a solid waste plan held at the ACT and a soft opening for the new ER wing of the Ridge Meadows Hospital. Councillor Dueck Councillor Dueck attended the opening of the Youth Action Park as well as a number of events mentioned by fellow Councillors. She congratulated Margaret Kury as Citizen of the Year and recognized the amount of volunteer work done by residents of the community. Councillor Hogarth Councillor Hogarth participated in a tour of the Golden Ears Bridge project. He attended the opening of the Youth Action Park as well as other events previously mentioned. He also offered his congratulations to Margaret Kury for receiving the Citizen of the Year award. Council Minutes May 13, 2008 Page 14 of 15 Note: Items 1601 and 1602 were dealt with prior to Mayor's Report 1600 OTHER MATTERS DEEMED EXPEDIENT 1601 Local Newspaper Advertising Staff report dated May 13, 2008 recommending that the Maple Ridge Pitt Meadows News be awarded a contract for all regular newspaper advertising for one year with an annual review and an option to renew for two consecutive one year periods. R/08-217 Local Newspaper Advertising It was moved and seconded That a contract be awarded to the Maple Ridge Pitt Meadows News for all regular newspaper advertising for one year with an annual review and an option to renew the contract for two consecutive one year periods; and further That the District will undertake a policy review related to newspaper advertising prior to the renewal of the contract in 2009. CARRIED Mayor Robson -OPPOSED 1602 Council Meeting Schedule June 30 Consideration of a resolution to change Council meeting dates scheduled for June 30, 2008. R/08-218 Change in June 2008 Council Meetings It was moved and seconded That the Committee of the Whole meeting date of June 30, 2008 be rescheduled to July 7, 2008 and that the June 30, 2008 Council Workshop and Closed Council meetings be cancelled. CARRIED Council Minutes May 13, 2008 Page 15 of 15 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC Graham Mowatt Mr. Mowatt asked that clarification be provided by Translink pertaining to a West Coast Express station in Albion. Mayor Robson advised that a public meeting with Translink is scheduled for May 16 where this issue will be raised. 1900 ADJOURNMENT -8:26 p.m. Certified Correct C. Marlo, Corporate Officer