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HomeMy WebLinkAbout2008-07-22 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING July 22, 2008 The Minutes of the Municipal Council Meeting held on July 22, 2008 at 7:00 p.m . in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart Appointed Staff P. Gill, Acting Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Harry Loewen, East Ridge Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Council Minutes July 22, 2008 Page 2 of 14 400 APPROVAL OF THE AGENDA The agenda was approved with the removal of the following item: 1001 Development Application Fees 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 8, 2008 R/08-335 Minutes Regular Council July 8, 2008 501 It was moved and seconded That the minutes of the Regular Council Meeting of July 8, 2008 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of July 7, 2008 R/08-336 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of July 7, 2008 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil Council Minutes July 22, 2008 Page 3 of 14 1000 BY-LAWS Bylaws for First. Second and Third Reading 1001 Development Application Fees Staff report dated July 11, 2008 recommending that Maple Ridge Development Application Fee Amending Bylaw No. 6592-2008 be given first, second and third readings. Note: Withdrawn from the agenda as the item was dealt with at the July 21, 2008 Council Workshop. Bylaws for Final Reading Note: Councillor Hogarth excused himself from the discussion of Items 1002 and 1003 as he is in the property management business. 1002 Maple Ridge Rental Premises Standards of Maintenance Bylaw No. 6550-2008 To prescribe standards for the maintenance of residential rental premises. Final reading R/08-337 BL No. 6550-2008 Final reading It was moved and seconded That Bylaw No. 6550-2008 be adopted. CARRIED 1003 Maple Ridge Ticket Information System Utilization Bylaw No. 6583-2008 To introduce ticket information for certain offences under the new Rental Premises Standards of Maintenance Bylaw. Final reading R/08-338 BL No. 6583-2008 Final reading It was moved and seconded That Bylaw No. 6583-2008 be adopted. CARRIED Council Minutes July 22, 2008 Page 4 of 14 Note: Councillor Hogarth returned to the meeting. 1004 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6588-2008 To increase all admission and facility rental fees not increased in the previous bylaw. Final reading The General Manager of Community Development, Parks and Recreation Services provided clarification on the increase in fees. He spoke to the participation program which is designed to provide all residents access to recreational programs. R/08-339 BL No. 6588-2008 Final reading It was moved and seconded That Bylaw No. 6588-2008 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -July 7 and 14, 2008 R/08-340 Minutes cow July 7 and 14, 2008 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meetings of July 7 and 14, 2008 be received. CARRIED Council Minutes July 22, 2008 Page 5 of 14 Public Works and Development Services 1101 RZ/093/06, 23024, 23000 and 23050 136 Avenue, RS-3 to R-1, R-3, RS- 1b and RST Staff report dated July 9, 2008 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6580-2008 and Maple Ridge Zone Amending Bylaw No. 6581-2008 to permit the development of 84 single family lots and 6 street townhouse units be given first reading and forwarded to Public Hearing. The Director of Planning provided clarification on the RST zoning for this property. R/08-341 RZ/093/06 BL No. 6580-2008 It was moved and seconded BL No. 6581-2008 First reading 1. That Bylaw No. 6580-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6580-2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6580-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6580-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6581-2008 be given first reading and be forwarded to Public Hearing; 6. That the following terms and conditions be met prior to final reading; a) Department of Fisheries and Oceans approval for instream works and creek crossing in the southwest corner of the site; b) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; Council Minutes July 22, 2008 Page 6 of 14 c) Amendment to Part IV, Figure 2 (Land Use Plan), Figure 3A (Blaney Hamlet Land Use Plan) and Figure 4 (Trails/Open Space) of the Silver Valley Area Plan on the Official Community Plan; d) Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; e) A Statutory Right-of-Way plan and agreement must be registered at the Land Title Office for the sanitary sewer system to be built from Foreman Drive and 136 Avenue; f) Consolidation of the development site; g) Park dedication as required; h) Road dedication for site access purposes as required, including those portions of 136 Avenue and 231 Street south of 136 Avenue that will be located on the property north of the development site (23103 136 Avenue) i) Construction of those portions of 136 Avenue and 231 Street south of 136 Avenue that will be dedicated on the property north of the development site (23103 136 Avenue) reconstruction of the portion of existing 136 Avenue from development site east to 232 Street to an urban standard, and construction of the emergency access road through the Park land at the southwest corner of the site; j) Removal of the existing buildings; k) A Section 219 Restrictive Covenant for the duplex design must be registered at the Land Title Office; I) Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the Developer will provide a Site Profile for the subject lands; m) Construction of an equestrian trail through the Park along the south boundary of the site; n) An Archaeological Impact Assessment for potential archaeological finds on the site is required and any recommendations or impacts to be addressed. CARRIED Council Minutes July 22, 2008 Page 7 of 14 1102 DVP/063/06, 13819, 13829, 13833, 13837, 13841, 13851, 13857, 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman Drive; and 22925 to 23185 Gilbert Drive Staff report dated July 7, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/063/06 to permit an increase in the maximum height for buildings in Phases 5 and 5A of the development site. The Manager of Legislative Services advised that correspondence in opposition to this application was received from Blair Kurzyk. The Director of Planning advised that trees were being removed from the property to accommodate the next phase of development. R/08-342 DVP/063/06 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/063/06 respecting properties located at 13819, 13829, 13833, 13837, 13841, 13851, 13857, 13863 and 13875 232 Street; 23156, 23166, 23176 and 23186 Foreman Drive; and 22925 to 23185 Gilbert Drive. CARRIED 1103 Award of Contract -Extension of Watermain Staff report dated July 8, 2008 recommending that Contract E03-010-068 for a 267 Street Watermain south of Dewdney Trunk Road to 118 Avenue be awarded to Lups Contractors Ltd. R/08-343 Award of Contract Extension of Watermain It was moved and seconded That Contract E03-010-068: 267 Street Watermain South of Dewdney Trunk Road to 118 Avenue, be awarded to Lups Contractors Ltd. in the amount of $127,349.51; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes July 22, 2008 Page 8 of 14 1104 DVP/07 4/06 and DP/007 /05, 24100 block 104 Avenue, Lots 1-34 Staff report dated July 14, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/07 4/06 to vary the maximum building height in the R-3 (Special Amenity Residential District) and further that the Corporate Officer be authorized to sign and seal DP/007 /05 for a 34 lot subdivision. The Manager of Legislative Services advised that no correspondence was received on this item. R/08-344 DVP/074/06 DP/007/05 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/074/06 respecting Lots 1-34, Section 3, Township 12, NWD Plan BCP35192 and further; That the Corporate Officer be authorized to sign and seal DP/007 /05 respecting Lots 1-34, Section 3, Township 12, NWD Plan BCP35192. CARRIED Financial and Corporate Services (including Fire and Police) 1131 UBCM Emergency Planning Grant Application 2008 Staff report dated July 3, 2008 recommending that the attached 2008 Emergency Planning Grant application for submission to the Union of British Columbia Municipalities be approved. R/08-345 UBCM Emergency Planning Grant Application 2008 It was moved and seconded That the 2008 UBCM Emergency Planning Grant application, prepared by the Emergency Coordinator and attached to the staff report dated July 3, 2008 for submission to the Union of British Columbia Municipalities, be approved and supported. CARRIED Council Minutes July 22, 2008 Page 9 of 14 1132 2009-2011 Council Indemnity Staff report dated July 9, 2008 recommending that an increase in indemnities to Mayor and Councillors, the simplification of the mileage reimbursement structure and the option of transferring any unused training fund to an RRSP be approved. The General Manager, Corporate and Financial Services provided clarification on the option of transferring unused training funds to an RRSP. R/08-346 Council Indemnity R/08-347 Council Indemnity It was moved and seconded 1. That Schedule A attached to the staff report dated July 9, 2008 be adopted as the schedule of indemnities for the Mayor and Councillors for the years 2009, 2010 and 2011; 2. That the structure of the mileage reimbursement for business use of personal vehicles for the Mayor and Councillors be amended to $0.00 within Maple Ridge and Pitt Meadows and $0.52 outside of Maple Ridge and Pitt Meadows and that the rate of travel outside of Maple Ridge and Pitt Meadows be adjusted in the same manner and at the same time as adjustments are made to the reimbursement for District staff; and further 3. That annually, Mayor and Councillors be able to transfer any unused funds from their individual allocation for training to a personal retirement savings account. It was moved and seconded That Item 3 be removed from the recommendation. CARRIED MOTION AS AMENDED CARRIED Council Minutes July 22, 2008 Page 10 of 14 Community Development and Recreation Service 1151 Proposal from ERA Ecosystem Restoration Association Staff report dated July 4, 2008 recommending that the Corporate Officer be authorized to execute the attached amendment agreement with ERA Ecosystem Restoration Associates Inc. R/08-348 Era Ecosystem Restoration Agmt It was moved and seconded That the Corporate Officer be authorized to execute the amendment agreement with ERA Ecosystem Restoration Associates Inc. attached to the staff report dated July 4, 2008. CARRIED 1152 Arts Centre and Cultural Services Operating Agreement and Lease Staff report dated July 9, 2008 recommending that the Corporate Officer be authorized to execute the Maple Ridge Arts Centre and Cultural Services Operating Agreement as attached. R/08-349 Arts Centre & Cultural Services Operating Agmt It was moved and seconded That the Corporate Officer be authorized to execute the Maple Ridge Arts Centre and Cultural Services Operating Agreement attached to the staff report dated July 9, 2008. Mayor Robson-OPPOSED CARRIED 1153 Lapidary Club Lease Renewal Staff report dated July 9, 2008 recommending that the Corporate Officer be authorized to execute the attached lease agreement with the Lapidary Club. Council Minutes July 22, 2008 Page 11 of 14 R/08-350 Lapidary Club Lease Agreement It was moved and seconded That the Corporate Officer be authorized to sign the lease agreement with the Lapidary Club for the term of July 15, 2008 to July 14, 2013 attached to the staff report dated July 9, 2008. CARRIED Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS 1201 Heritage Day Events -Use of Streets Staff report dated July 14, 2008 recommending that the use of municipal streets be authorized for Heritage Day Events on Saturday, August 2, 2008. Mayor Robson advised on events being held as part Heritage Day which included a parade, a band in Memorial, free burgers and fireworks at the ACT and invited all residents to attend. R/08-351 Use of Streets Heritage Day Events It was moved and seconded That use of municipal streets be authorized for the Ridge Meadows Heritage Day events on Saturday, August 2, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated July 14, 2008 are met. CARRIED Council Minutes July 22, 2008 Page 12 of 14 1300 1400 1500 RELEASE OF ITEMS FROM CLOSED COUNCIL District of Maple Ridge/Shaw Municipal Access Agreement (from the July 7, 2008 Closed Council) River Road Storm Sewer Right-of-Way Alignment (from the July 7, 2008 Closed Council) MAYOR'S REPORT Mayor Robson reported on the July 14 public meeting with Translink. He attended a meeting with the Minister of Health to discuss the lack of addiction services and rehabilitation facilities in the province. COUNCILLORS' REPORTS Councillor King Councillor King attended the Translink public meeting and the Country Fest Fair at the Albion Fairgrounds. She participated in the Spirit of Community awards presentation. Councillor Speirs Councillor Speirs attended a Parks and Leisure Services Commission meeting, a meeting of the Lower Mainland Treaty Advisory Committee and the Translink public meeting. He also attended the Country Fest Fair and Music on the Wharf. He reminded residents of an upcoming session of Music on the Wharf on July 28 and of Heritage Day on August 1. Councillor Stewart Councillor Stewart attended a meeting with the directors of the Regional correctional facilities and a debriefing with the Director of the Fraser Regional Correctional Centre. He advised that open houses will be held to allow the public to view the expansions at the correctional facilities. He also attended the Country Fest Fair. Councillor Daykin Councillor Daykin attended a Parks and Leisure Services Commission Meeting and the Country Fest Fair. He gave a tour of Municipal Hall to students visiting from Japan. Councillor Daykin commented on the success of the School Garden Project at Glenwood Elementary School and the progress being made at Whonnock Lake. Council Minutes July 22, 2008 Page 13 of 14 Councillor Dueck Councillor Dueck attended the Translink public meeting, a Metro Vancouver Board meeting and the Country Fest fair. Councillor Dueck complimented the high level of customer service provided by municipal staff. Councillor Hogarth Councillor Hogarth attended the Caribbean Festival. He advised that organized activities are held every Tuesday in Memorial Park and encouraged residents to attend events. He wished all a safe and happy summer. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS Mayor Robson advised Council of his requests for staff reports on legislation passed on Bill 35, how to proceed with an area plan for north 256th Street and how to proceed with a plan for the Albion area south of the railway tracks. 1800 QUESTIONS FROM THE PUBLIC Beryl Eales Ms. Eales indicated that the 2008 Parks and Recreation brochure identified a heritage trail running from Albion Park to Jackson Farm. She asked if there was anything new about heritage preservation in Albion other than what had come through the Parks and Recreation Department and whether public consultation will be held. The General Manager of Community Development, Parks and Recreation Services advised that the Master Parks Plan will be reviewed in the Spring of 2009 and indicated that public input will be part of that process. Council Minutes July 22, 2008 Page 14 of 14 1900 ADJOURNMENT -8:01 p.m. Certified Correct C. Marlo, Corporate Officer