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Home My WebLink About2008-10-14 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING October 14, 2008 The Minutes of the Municipal Council Meeting held on October 14, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor K. Stewart ABSENT Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Mike Schroeder, Generations Christian Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Council Minutes October 14, 2008 Page 2 of 9 400 APPROVAL OF THE AGENDA The agenda was adopted as circulated. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of September 30, 2008 R/08-371 Minutes Regular Council Sept 30, 2008 501 It was moved and seconded That the minutes of the Regular Council Meeting of September 30, 2008 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of August 18, September 24 and October 6(2), 2008 R/08-372 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of August 18, September 24 and October 6(2), 2008 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil Council Minutes October 14, 2008 Page 3 of 9 1000 BY-LAWS Bylaws for Final Reading 1001 RZ/109/07, 22971 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 6542-2008 Staff report dated October 1, 2008 recommending final reading To rezone from RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit the construction of a two storey commercial building. Final reading R/08-373 RZ/109/07 BL No. 6542-2008 It was moved and seconded That Bylaw No. 6542-2008 be adopted. 1002 RZ/101/06, 12250 McNutt Road Staff report dated October 3, 2008 recommending final reading. CARRIED 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6540-2007 To amend the conservation boundary Final reading R/08-374 RZ/101/06 BL No. 6540-2007 It was moved and seconded Final reading That Bylaw No. 6540-2007 be adopted. Councillor King-OPPOSED 1002.2 Maple Ridge Zone Amending Bylaw No. 6541-2007 CARRIED To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a 2 lot subdivision Final reading Council Minutes October 14, 2008 Page 4 of 9 R/08-375 RZ/101/06 BL No. 6541-2007 It was moved and seconded Final reading That Bylaw No. 6541-2007 be adopted. Councillor King-OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -October 6, 2008 R/08-376 Minutes -COW October 6, 2008 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meetings of October 6, 2008 be received. CARRIED Public Works and Development Services 1101 DP/DVP/109/07, 22971 Dewdney Trunk Road Staff report dated September 25, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/109/07 to vary lot depth, building height and minimum drive aisle width and further that the Corporate Officer be authorized to sign and seal DP/109/07 in support of a two storey commercial building. The Manager of Legislation Services reported that e-mails were received from Cheryl and Jeff Dasen expressing concerns and asking questions about this permit. Council Minutes October 14, 2008 Page 5 of 9 R/08-377 DP/DVP/109/07 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/109/07 respecting property located at 22971 Dewdney Trunk Road; and further That the Corporate Officer be authorized to sign and seal DP/109/07. CARRIED Financial and Corporate Services (including Fire and Police) 1131 2009 Permissive Tax Exemptions Staff report dated September 22, 2007 recommending that Maple Ridge Tax Exemption Bylaw No. 6618-2008 be given first, second and third readings. The Manager of Legislative Services reported that the bylaw has been amended since the October 6, 2008 Committee of the Whole Meeting to include Katie's Place Animal Shelter and to correctly list the name of the street as Jackson Road. Note: Councillor Daykin excused himself as he is on the Board of one of the organizations listed in the 2009 Permissive Tax Exemptions. R/08-378 BL No. 6618-2008 Three readings It was moved and seconded That Bylaw No. 6618-2008 be given first, second and third readings. CARRIED Note: Councillor Daykin returned to the meeting Council Minutes October 14, 2008 Page 6 of 9 Community Development and Recreation Service 1151 Cemetery Fees and Charges Amending Bylaw Staff report dated September 11, 2008 recommending that Maple Ridge Cemetery Bylaw No. 6605-2008 be given first, second and third readings and that "pre need requests" for plots not be processed and burial plots be provided on an "at need basis" until the bylaw has been fully implemented. R/08-379 BL No. 6605-2008 Three readings It was moved and seconded That Maple Ridge Cemetery Amending Bylaw No. 6605-2008 be given first, second and third readings; and further That staff be directed not to process "pre need requests" for plots and only provide burial plots on an "at need basis" only until Bylaw No. 6605-2008 has been fully implemented. CARRIED Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS 1201 Award of Contract -Brown Avenue Extension Phase 1 Staff report dated October 7, 2008 recommending that Tender RFT-OP08- 07 4 for the installation of off site servicing and road works for Brown Avenue from 227 Street East past the proposed Fire Hall exit be awarded to Chet Construction Ltd. and that the Corporate Officer be authorized to execute the contract. Council Minutes October 14, 2008 Page 7 of 9 R/08-380 Award of Contract RFT-OP08-07 4 It was moved and seconded That Tender RFT-OP08-07 4 be awarded to Chet Construction Ltd. in the amount of $335,580 inclusive of GST; and further That the Corporate Officer be authorized to execute the contract. 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL Municipal Appointment to the Board of Variance (from the Closed Council Meeting of September 29, 2008) Park Naming (from the Closed Council Meeting of September 29, 2008) 1400 MAYOR'S REPORT Mayor Robson CARRIED Mayor Robson attended a Translink Meeting hosting Lower Mainland Mayors. He spoke to the Hope for Freedom Society and advised that he has been requested to provide a letter of support for that society. 1500 COUNCILLORS' REPORTS Councillor King Councillor King attended the Arts Council Annual General Meeting, the Farmer's Market and the open house at the Fire Hall. She also attended a Metro Vancouver Agriculture Committee meeting. Councillor Stewart Councillor Stewart attended an Economic Development workshop, a Metro Vancouver Labour Relations Bureau meeting and Metro Vancouver Board meeting. He spoke to a number of upcoming events which included an open house at the Maple Ridge Lapidary Club on October 18, the Kidney Foundation Roundup on October 16 and the Chamber of Commerce business awards to be held on October 22. Council Minutes October 14, 2008 Page 8 of 9 1600 1700 1800 Councillor Hogarth Councillor Hogarth attended the Union of British Columbia Municipalities Conference, the Economic Development workshop and participated in the local Real Estate Board Division of Maple Ridge/Pitt Meadows Thanksgiving Dinner. Councillor Dueck Councillor Dueck attended the Economic Development workshop, Fire Department open house and the Social Planning Advisory Committee business planning meeting. Councillor Daykin Councillor Daykin attended the Parks and Leisure Services Commission business planning meeting and the Economic Development workshop. He advised that October is Library Month. He also reminded all that October 19 to 25 is Waste Reduction Week and that October 19 is the Return of the Salmon event held at Kanaka Creek. OTHER MATTERS DEEMED EXPEDIENT-Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil QUESTIONS FROM THE PUBLIC Peter Tam Mr. Tam advised that the special Farmer's Market events will be held on November 15 and December 6 Jeff Dasen Mr. Dasen spoke to DVP/109/07. He expressed concern with the proposed barrier between his property and the proposed development and also expressed concern with the effect of the development on the existing trees which border his property and the development. The Manager of Development and Environmental Services offered to meet with Mr. Dasen to discuss the issue of trees and the size of the proposed barrier. Council Minutes October 14, 2008 Page 9 of 9 1900 ADJOURNMENT -7:30 p.m. Certified Correct C. Marlo, Corporate Officer