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Home My WebLink About2008-11-04 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING November 4, 2008 The Minutes of the Municipal Council Meeting held on November 4, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor G. Robson Councillor E. Daykin Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor C. Speirs Councillor K. Stewart Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca 100 CALL TO ORDER 200 OPENING PRAYERS 300 601 1201 1202 1301 Pastor Neil Penner, Alliance Church of Maple Ridge INTRODUCTION OF ADDITIONAL AGENDA ITEMS Jackson Farm Property -Presentation by Councillor Daykin 27th Annual Haney-Harrison Road Relay RZ/056/08, 10389 and 10351 240 Street; 10390 Slatford Place Release of Items -Resolutions from Closed Council re: St. Patrick's Church Development Variance Permit Council Minutes November 4, 2008 Page 2 of 15 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 601, 1201, 1202 and 1301. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of October 28, 2008 R/08-414 Minutes Regular Council October 28, 2008 501 It was moved and seconded That the minutes of the Regular Council Meeting of October 28, 2008 be adopted as circulated CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Jackson Farm (24554 102 Avenue) Councillor Daykin reported that the property owners of Jackson Farm (24554 102 Avenue) have asked to reopen discussion with the District to find a way in which to preserve the lower Jackson Farm. R/08-415 Jackson Farm (24554 102 Ave) It was moved and seconded That staff be directed to explore with the owners of the property located at 24554 102 Avenue an arrangement that can be made that will preserve the lower Jackson Farm for the community and that discussion take place between staff and legal counsel to develop an arrangement that is beneficial to the community. CARRIED 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil Council Minutes November 4, 2008 Page 3 of 15 900 CORRESPONDENCE -Nil 1000 BY-LAWS Bylaws for Final Reading 1001 CP/046/07, Detached Garden Suites 1001.1 Maple Ridge Zone Amending Bylaw No. 6591-2008 To regulate 'Detached Garden Suites' as a permitted use and infill tool in eligible single family residential and agricultural zones. Final reading R/08-416 CP/046/07 BL No. 6591-2008 It was moved and seconded Final reading That Bylaw No. 6591-2008 be adopted. CARRIED 1001.2 Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 6593- 2008 To amend the text of the bylaw to regulate off street parking space requirements and off street parking design to accommodate detached garden suite use. Final reading R/08-417 CP/046/07 BL No. 6593-2008 It was moved and seconded Final reading That Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 6593-2008 be adopted. CARRIED 1001.3 Maple Ridge Sewer Rate Amending Bylaw No. 6594-2008 To amend the text of the bylaw to add a sewer rate per dwelling unit for detached garden suites. Final reading Council Minutes November 4, 2008 Page 4 of 15 R/08-418 CP/046/07 BL No. 6594-2008 It was moved and seconded Final reading That Maple Ridge Sewer Rate Amending Bylaw No. 6594-2008 be adopted. CARRIED 1001.4 Maple Ridge Water Rate Amending Bylaw No. 6595-2008 To amend the text of the bylaw to add a water rate for an additional dwelling unit or detached garden suite located on the same parcel as a single family dwelling unit. Final reading R/08-419 CP/046/07 BL No. 6595-2008 It was moved and seconded Final reading That Maple Ridge Water Rate Amending Bylaw No. 6595-2008 be adopted. CARRIED 1001.5 Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6596-2008 To amend the text of the bylaw to allow for ticketing and rates of ticketing for unlawful detached garden suites. Final reading R/08-420 CP/046/07 BL No. 6596-2008 It was moved and seconded Final reading That Maple Ridge Ticket Information System Utilization Amending Bylaw No. 6596-2008 be adopted. CARRIED Council Minutes November 4, 2008 Page 5 of 15 1001.6 Maple Ridge Recycling Charges Amending Bylaw No. 6598-2008 To amend the text of the bylaw to allow for the amount of annual curbside collection charges for recycling for detached garden suites. Final reading R/08-421 CP/046/07 BL No. 6598-2008 It was moved and seconded Final reading That Maple Ridge Recycling Charges Amending Bylaw No. 6598-2008 be adopted. CARRIED 1002 CP/036/07, Town Centre Area Plan 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6610-2008 To adopt a plan to guide future development in the Town Centre Area and to amend sections of the Official Community Plan to incorporate the proposed Town Centre Area Plan and Town Centre Development Permit Guidelines. Final reading The Director of Planning advised that Smart Growth on the Ground will be advised of the adoption of the Town Centre Area Plan. R/08-422 CP/036/07 BL No. 6610-2008 It was moved and seconded Final reading That Bylaw No. 6610-2008 be adopted. 1002.2 Maple Ridge Zone Amending Bylaw No. 6616-2008 CARRIED To amend the bylaw to create a map identifying boundaries for the Town Centre, Port Haney and Fraser River Waterfront areas, to amend the C-3 zone within the Town Centre Area boundary and to establish maximum building height within the Port Haney and Fraser River Waterfront area . Final reading Council Minutes November 4, 2008 Page 6 of 15 R/08-423 CP/036/07 BL No. 6616-2008 It was moved and seconded Final reading That Bylaw No. 6616-2008 be adopted. CARRIED 1002.3 Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 6609- 2008 To amend the bylaw to deal with Off-Street Parking and Loading in the proposed town centre area plan. Final reading R/08-424 CP/036/07 BL No. 6609-2008 It was moved and seconded Final Reading That Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 6609-2008 be adopted. 1003 RZ/102/03, 25183 108 Avenue and 2527 4 Bosonworth Avenue Staff report dated October 24, 2008 recommending final reading 1003.1 Official Community Plan Amending Bylaw No. 6499-2008 CARRIED To designate from Forest and Suburban Residential to Suburban Residential and Conservation The Director of Planning advised that the sewage system proposed for the development will fall under the jurisdiction of the Ministry of Environment. She also advised on the amount of land which will be dedicated to the District of Maple Ridge. R/08-425 RZ/102/03 BL No. 6499-2008 It was moved and seconded Final reading That Bylaw No. 6499-2008 be adopted. Councillor King, Councillor Speirs -OPPOSED CARRIED Council Minutes November 4, 2008 Page 7 of 15 1003.2 Maple Ridge Zone Amending Bylaw No. 6500-2007 To rezone from RS-3 [One Family Rural Residential] A-2 [Upland Agricultural] to RG-2 [Suburban Residential] and P-1 [Park and School] to permit subdivision into 106 single family strata lots with amendments to site coverage, building height and setbacks. Final reading R/08-426 RZ/102/03 BL No. 6500-2007 It was moved and seconded Final reading That Bylaw No. 6500-2007 be amended to add the following: 4. That Section 610 RG-2 Suburban Residential Strata Zone, D. Lot Coverage and Floor Space Ratio be amended by adding the following: 2. Notwithstanding Section 610(0)(1) of this bylaw, the lot coverage of all buildings and structures for each strata lot created specifically from 25183 108 Avenue (Lot 9, Section 11, Township 12, New Westminster District, Plan 1363) and 2527 4 Bosonworth Avenue (The North East Quarter Section 11, Township 12 Except: Firstly Part Subdivided by Plan 23771; Secondly: Parcel A (Statutory Right of Way Plan LMP1489), New Westminster District) shall not exceed 35% and 557m2. 5. That Section 610 RG-2 Suburban Residential Strata Zone, E. Height be amended by adding the following: 3. Notwithstanding Section 610(E)(1) of this bylaw, the maximum height of all buildings and structures for single family residential use for each strata lot created specifically from 25183 108 Avenue (Lot 9, Section 11, Township 12, New Westminster District, Plan 1363) and 2527 4 Bosonworth Avenue (The North East Quarter Section 11, Township 12 Except: Firstly Part Subdivided by Plan 23771; Secondly: Parcel A (Statutory Right of Way Plan LMP1489), New Westminster District) shall not exceed 11 metres. 6. That Section 610 RG-2 Suburban Residential Strata Zone, F. Siting Requirements be amended by adding the following: 3. Notwithstanding Section 610(F)(1) and 610(F)(2) of this bylaw, the minimum setbacks for each strata lot created specifically from 25183 108 Avenue (Lot 9, Council Minutes November 4, 2008 Page 8 of 15 Section 11, Township 12, New Westminster District, Plan 1363) and 2527 4 Bosonworth Avenue (The North East Quarter Section 11, Township 12 Except: Firstly Part Subdivided by Plan 23771; Secondly: Parcel A (Statutory Right of Way Plan LMP1489), New Westminster District) shall be: (a) For single family residential use: i. 7.5 metres from the front and rear lot line; ii. 4.5 metres from the exterior side lot line; iii. 1.8 metres from the interior side lot line. (b) For accessory off-street parking use and accessory residential use: i. 7.5 metres from the front lot line; ii. 1.8 metres from the rear lot line; iii. 4.5 metres from the exterior side lot line; iv. 1.8 metres from the interior side lot line. That Bylaw No. 6500-2007 as amended be adopted. CARRIED Councillor King, Councillor Speirs -OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -N/A Public Works and Development Services Note: Councillor Hogarth excused himself for the next four items as there is a perceived conflict of interest for Items 1101 and 1104 1101 RZ/017 /08, 12038 Edge Street, 22554, 22566 Brown Avenue, RS-1 to CD-1-00 Staff report dated October 27, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6626-2008 to permit a residential dormitory for future conversion into an assisted seniors living facility be given first reading and forwarded to Public Hearing. Council Minutes November 4, 2008 Page 9 of 15 The Director of Planning advised that wording of the conditions may be too restrictive in terms of limiting educational facilities and that changes to that wording may be suggested following Public Hearing. R/08-427 RZ/017/08 BL No. 6626-2008 It was moved and seconded First reading 1102 1. That Bylaw No. 6626-2008 be given first reading and be forwarded to Public Hearing; 2. That the following terms and conditions be met prior to the final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Road dedication as required; iii. Consolidation of the development site; iv. The registration of a Section 219 Covenant ensuring: a. The current use will be restricted to students enrolled with School District No. 42; b. The use of one living unit will be restricted to a resident professional administrator; c. The intended future use of the building will be for seniors' assisted living rental units for 60 years of age and older, that will include an administrative staff presence 24 hours a day, 7 days a week; d. The units cannot be strata titled; e. The operators of the student dormitory have entered into a contract with School District No. 42 regarding full-time instruction for residents; v. Registration of a Section 219 Covenant indicating the Green Building components that will be included in the final project design plans; vi. Removal of existing buildings. CARRIED RZ/095/06, 12636 228 Street, First Extension Staff report dated October 23, 2008 recommending that a one year extension be granted for rezoning application RZ/095/06 to permit a 5 lot subdivision under the RS-1b (One Family Urban [Medium Density] Residential) zone. Council Minutes November 4, 2008 Page 10 of 15 R/08-428 RZ/095/06 First extension It was moved and seconded That a one year extension be granted for rezoning application RZ/095/06 and that the following conditions be addressed prior to consideration of final reading: 1. Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; 2. Road dedication as required; and 3. Demolition of the existing house. CARRIED 1103 RZ/066/05, 23929 and 23943 130 Avenue, First Extension Staff report dated October 27, 2008 recommending that a one year extension be granted for rezoning application RZ/066/05 to permit an 11 lot subdivision with 10 single family lots and 1 duplex lot. R/08-429 RZ/066/05 First extension It was moved and seconded That a one year extension be granted for rezoning application RZ/066/05 and that the following conditions be addressed prior to consideration of final reading: i) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; ii) Registration of a Geotechnical covenant with report which addresses the suitability of the site for the proposed development; iii) Road dedication as required; iv) Park dedication as required; v) Consolidation of the existing site; vi) Removal of the existing building; vii) Approval of a Watercourse Protection Development Permit; viii) A Restrictive Covenant for the Duplex design including the requirement to achieve safe visibility must be registered at the Land Title Office; Council Minutes November 4, 2008 Page 11 of 15 ix) A Re-vegetation and Planting plan prepared by a Landscape Architect and the Environmental Monitor for the riparian area must be submitted including the security to do the works for the re-vegetation and enhancement works proposed. CARRIED 1104 Excess Capacity/Extended Services Agreement LC 130/08, 232 Street and Silver Valley Road Staff report dated October 24, 2008 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 130/08. R/08-430 LC 130/08 Sign and seal It was moved and seconded That with respect to the subdivision of lands involved in subdivision SD 90/06 located at 232 Street and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services are, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided; and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated October 24, 2008; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 130/08 with the subdivider of the said lands. CARRIED Note: Councillor Hogarth returned to the meeting. 1105 Santa Claus Parade and Christmas Festival in the Park Staff report dated October 24, 2008 recommending that the use of municipal streets be authorized for the annual Santa Clause Parade and Christmas Festival in the Park on Saturday, December 6, 2008. Council Minutes November 4, 2008 Page 12 of 15 R/08-431 Santa Claus Parade Christmas Festival Use of Streets It was moved and seconded That use of municipal streets be authorized for the annual Santa Claus Parade and Christmas Festival in the Park on Saturday December 6, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated October 24, 2008 are met. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended September 30, 2008 Staff report dated October 14, 2008 recommending that disbursements for September 2008 be approved. R/08-432 Disbursements September 2008 It was moved and seconded That the "disbursements as listed below for the month ended September 30, 2008 now be approved" General Payroll Purchase Card $ 7,910,893 $ 1,247,274 $ 90,542 $ 9 .248.709 Community Development and Recreation-Service -Nil Correspondence -Nil Other Committee Issues -Nil CARRIED Council Minutes November 4, 2008 Page 13 of 15 1200 STAFF REPORTS 1201 27th Annual Haney-Harrison Road Relay Staff report dated October 31, 2008 recommending that the use of municipal streets be authorized for the 27th Annual Haney-Harrison Road Relay on Saturday, November 8, 2008. R/08-433 Haney-Harrison Road Relay Use of Streets It was moved and seconded That use of municipal streets be authorized for the 27th Annual Haney-Harrison Road Relay on Saturday, November 8, 2008, provided the conditions outlined in Schedule 'A' attached to the staff report dated October 31, 2008 are met. CARRIED 1202 RZ/056/08, 10389 and 10351 240 Street; 10390 Slatford Place Maple Ridge Official Community Plan Amending Bylaw No. 6614-2008 Map Inclusion Staff report dated November 3, 2008 recommending the inclusion of Map No. 768 in Maple Ridge Official Community Plan Amending Bylaw No. 6614-2008 prior to proceeding to Public Hearing. R/08-434 RZ/056/08 BL No. 6614-2008 It was moved and seconded Map Inclusion That Map No. 768 as attached to the staff report dated November 3, 2008 be included in the Official Community Plan Amending Bylaw No. 6614-2008 before being forwarding to Public Hearing. CARRIED Council Minutes November 4, 2008 Page 14 of 15 1300 1301 1400 1500 RELEASE OF ITEMS FROM CLOSED COUNCIL Item 1301 is the announcement of the release of two items from Closed Council meetings. Resolution No. R/08-C-149 -St. Patrick's School Development Variance Permit (from the October 27, 2008 Closed Council Meeting) Resolution No. R/08-C-155 -St. Patrick's School Development Variance Permit (from the November 3, 2008 Closed Council Meeting) MAYOR'S REPORT Mayor Robson expressed that the term of the present Council has included many accomplishments. He commended staff for all the work done. COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth reminded residents of upcoming Remembrance Day and hoped that on November 11 all will remember those who made sacrifices. Councillor King Councillor King attended the Resource Fair. She encouraged all residents to vote in the local election on November 15. Councillor Dueck Councillor Dueck also encouraged all to remember those who serve currently and those who served in the past during Remembrance Day on November 11. She advised that Remembrance Day events will be held at the Memorial Peace Park. Councillor Speirs Councillor Speirs commended District staff for perseverance and professionalism. He also thanked other members of Council for work done as a team. Council Minutes November 4, 2008 Page 15 of 15 Councillor Daykin Councillor Daykin attended the Community Resource Fair. He reflected on the past years of serving on Council and thanked staff. He encouraged residents to get out and vote on November 15. Councillor Stewart Councillor Stewart attended the Maple Ridge Hospice Fundraiser. He complimented staff on work done and wished all the best to members of Council. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC Father Au -St. Patrick's Church Father Au reiterated the concerns of the parish pertaining to the request for a covenant on a portion of their land in order to obtain a development variance permit. 1900 ADJOURNMENT -8:14 p.m. Certified Correct C. Marlo, Corporate Officer