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Home My WebLink About2008-12-16 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING December 16, 2008 The Minutes of the Municipal Council Meeting held on December 16, 2008 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Art Birch -Maple Ridge Baptist Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes December 16, 2008 Page 2 of 10 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of December 9, 2008 R/08-494 Minutes Regular Council December 9, 2008 501 It was moved and seconded That the minutes of the Regular Council Meeting of December 9, be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of December 3,2008 R/08-495 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of December 3, 2008 be received . CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Maple Ridge 2009-2013 Financial Plan -General Manager, Corporate and Financial Services The General Manager, Corporate and Financial Services gave a PowerPoint presentation which provided an overview of the Business Plan process which led to the development of the 2009-2013 Financial Plan. He outlined staff recommendations contained in the December 8, 2008 overview report. 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil Council Minutes December 16, 2008 Page 3 of 10 900 CORRESPONDENCE -Nil 1000 BY-LAWS -Nil COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -December 8, 2008 Public Works and Development Services 1101 DVP/045/07, 22589 121 Avenue Staff report dated December 3, 2008 recommending that the Corporate Officer be authorized to sign and seal DVP/045/07 to waive the requirement to provide concrete curb and gutter, sidewalk, boulevard treatment and street tree planting and to waive the requirement to upgrade the street fronting a site with an institutional use to a Collector street standard. The Manager of Legislative Services advised that correspondence was received over the last few months on this application, however, no correspondence was received in response to the notice sent out advising that the permit is being considered at this meeting. R/08-496 DVP/045/07 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/045/07 respecting property located at 22589 121 Avenue provided that a Statutory Right of Way plan and Agreement has been registered at the Land Title Office to enable ongoing maintenance of the public walkway on the Church property. CARRIED Council Minutes December 16, 2008 Page 4 of 10 1102 Albion Industrial Park Access -Ministry of Transportation Partnership Agreement Staff report dated December 5, 2008 recommending that the Corporate Officer be authorized to sign and execute the agreement titled "Hwy 7: Access Safety Improvements to Tamarack Lane and River Road and that the available project budget and financial plan be amended to include the contribution. R/08-497 Access Safety Improvements Agreement Sign and seal It was moved and seconded That the Mayor and Corporate Officer be authorized to sign and execute the agreement titled "Hwy 7: Access Safety Improvements to Tamarack Lane and River Road'; and further That the available project budget and Financial Plan be amended to include the contribution of $100,000 from the Ministry of Transportation. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the Month Ended November 30, 2008 Staff report dated December 9, 2008 recommending that disbursements for November 2008 be approved. R/08-498 Disbursements November 2008 It was moved and seconded That the disbursements as listed below for the month ended November 30, 2008 be approved. General $ 2,964,497 Payroll $ 1,302,781 Purchase Card ~$-~8~8~,3=2~9 $ 4,355,607 CARRIED Council Minutes December 16, 2008 Page 5 of 10 1132 Financial Plan Bylaw R/08-499 Staff report dated December 11, 2008 recommending that Maple Ridge 2009-2013 Financial Plan Bylaw No. 6633-2008 be given first, second and third readings. The General Manager, Corporate and Financial Services advised on the real growth projection for 2009 in terms of the economic slowdown. BL No. 6633-2008 Three readings It was moved and seconded That Maple Ridge 2009-2013 Financial Plan Bylaw No. 6633- 2008 be given first, second and third reading. CARRIED 1133 Development Cost Charge Reserve Fund Expenditure Amending Bylaw Staff report dated December 11, 2008 recommending that Maple Ridge Development Cost Charge Reserve Fund Expenditure Amending Bylaw No. 6634-2008 be given first, second and third readings. R/08-500 BL No. 6634-2008 Three readings It was moved and seconded That Maple Ridge Development Cost Charge Reserve Fund Expenditure Amending Bylaw No. 6634-2008 be given first, second and third readings. CARRIED 1134 Water, Sewer and Recycling Amending Bylaws Staff report dated December 11, 2008 recommending: 1134.1 Maple Ridge Water Service Amending Bylaw No. 6635-2008 That Maple Ridge Water Service Amending Bylaw No. 6635-2008 be given first, second and third readings. Council Minutes December 16, 2008 Page 6 of 10 R/08-501 BL No. 6635 Three readings It was moved and seconded That Maple Ridge Water Service Amending Bylaw No. 6635- 2008 be given first, second and third readings. CARRIED 1134.2 Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008 That Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008 be given first, second and third readings. R/08-502 BL No. 6636-2008 Three readings It was moved and seconded That Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008 be given first, second and third readings. CARRIED 1134.3 Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008 That Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008 be given first, second and third readings. R/08-503 BL No. 6637-2008 Three readings It was moved and seconded That Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008 be given first, second and third readings. CARRIED 1135 Door-to-Door Solicitation Staff report dated December 5, 2008 recommending the request of the Heart and Stroke Foundation of B.C. and Yukon for permission to canvass door-to-door for the month of February 2009 be approved. Council Minutes December 16, 2008 Page 7 of 10 R/08-504 Heart and Stroke Foundation Door-to-Door It was moved and seconded That the request of the Heart and Stroke Foundation of B.C. & Yukon for permission to canvass door-to-door during the month of February 2009 be approved. CARRIED Community Development and Recreation Service 1151 R/08-505 Maple Ridge Golf Course Proposed Amendment Staff report dated November 23, 2008 recommending the approval of a request to amend wording in section 3(d) of the Region View Services Golf Course Lease to permit a change in the financial year end date of the lease to coincide with that of Region View Recreation Services. Lease Amendment Approval It was moved and seconded 1152 That the request to amend the Region View Recreation Services Golf Course Lease s3(d) to read "lease Year" means each 12 consecutive month period with the first of such periods commencing on January 1, 2009 for each of the remaining years of this lease, be approved. CARRIED Age Friendly Community Staff report dated December 5, 2008 recommending that an application for planning funding from the Union of British Columbia Municipalities to assist Maple Ridge in becoming a more age friendly community be endorsed and that a committee be formed to work through the planning process. Council Minutes December 16, 2008 Page 8 of 10 R/08-506 UBCM Funding Age Friendly Community It was moved and seconded That the application for planning funding from the Union of British Columbia Municipalities to asset Maple Ridge in becoming a more age friendly community be endorsed; and further That a committee consisting of appropriate municipal staff, senior citizens, representatives from local agencies working with seniors, one member of Council and other citizens (to be determined by the representatives noted above) be formed to work through the age friendly community planning process. CARRIED 1153 Contract Award for Maple Ridge Park Playground Equipment Staff report dated December 10, 2008 recommending that the contract for the supply and installation of playground equipment at Maple Ridge Park be awarded to Mark Suttle Agencies. R/08-507 Contract Award Playground Equipment It was moved and seconded That the contract for the supply and installation of playground equipment at Maple Ridge Park be awarded to Mark Suttle Agencies for the price of $157,457.57 (including taxes) CARRIED Correspondence -Ni I Other Committee Issues -Nil 1200 STAFF REPORTS -Nil Council Minutes December 16, 2008 Page 9 of 10 1300 1400 1500 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil MAYOR'S REPORT Mayor Daykin Mayor Daykin attended two programs put on by local churches. He reminded residents of the Christmas Train on December 19th . He thanked staff and Council for a great start to the new term and wished everyone a Merry Christmas and a happy and healthy 2009. COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth expressed appreciation to the Maple Ridge firefighters and emergency services for a job well done during a recent apartment fire. He participated in a food collection drive put on by a local real estate group and thanked the residents of Maple Ridge for their willingness to come together and donate. Councillor Dueck Councillor Dueck attended a Metro Vancouver Board meeting and an Arts Council meeting. She expressed appreciation for the community groups working on behalf of residents who need a helping hand this time of year and wished all a very Merry Christmas. Councillor Ashlie Councillor Ashlie attended an Agricultural Advisory Committee meeting, met with the Pitt Meadows Agricultural Committee and participated in a shopping day at the Christmas Hamper. She wished all a Merry Christmas. Councillor Speirs Councillor Speirs encouraged residents to reach out to others in need and pass on good will. He wished all a very Merry Christmas. Councillor Morden Councillor Morden advised that he will be attending a Christmas Party at the Salvation Army. He wished all a happy holiday and encouraged consideration for those in need. Council Minutes December 16, 2008 Page 10 of 10 Councillor King Councillor King attended an Agricultural Advisory Meeting. She extended best wishes for happy holidays to her colleagues, staff and the residents of Maple Ridge and encouraged everyone to extending a hand to those who may need help. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT -8:03 p.m. Certified Correct C. Marlo, Corporate Officer