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Home My WebLink About2009-01-13 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING January 13, 2009 The Minutes of the Municipal Council Meeting held on January 13, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services J. Pickering, Acting General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Dan Ost, Albion Fellowship Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS -Nil 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes January 13, 2009 Page 2 of9 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of December 16, 2008 R/09-005 501 Minutes Regular Council It was moved and seconded December 16, 2008 That the minutes of the Regular Council Meeting of December 16, 2008 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of December 22,2008 R/09-006 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of December 22, 2008 be received . 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil 1000 BY-LAWS Bylaws for Final Reading 1001 Maple Ridge 2009-2013 Financial Plan Bylaw No. 6633-2008 To establish the 2009-2013 Financial Plan Final reading CARRIED Council Minutes January 13, 2009 Page 3 of 9 R/09-007 BL No. 6633-2008 Final reading It was moved and seconded That Bylaw No. 6633-2008 be adopted. 1002 Maple Ridge Water Service Amending Bylaw No. 6635-2008 To amend water service rates Final reading R/09-008 BL No. 6635-2008 Final reading It was moved and seconded That Bylaw No. 6635-2008 be adopted. 1003 Maple Ridge Sewer Rate Amending Bylaw No. 6636-2008 To amend sewer service charges Final reading R/09-009 BL No. 6636-2008 Final reading It was moved and seconded That Bylaw No. 6636-2008 be adopted. 1004 Maple Ridge Recycling Charges Amending Bylaw No. 6637-2008 To amend recycling charges Final reading R/09-010 BL No. 6637-2008 Final reading It was moved and seconded That Bylaw No. 6637-2008 be adopted. CARRIED CARRIED CARRIED CARRIED Council Minutes January 13, 2009 Page 4 of 9 1005 Maple Ridge Development Cost Charge Reserve Fund Expenditure Amending Bylaw No. 6634-2008 To authorize expenditures for 2008 and 2009 Capital Projects Final reading R/09-011 BL No. 6634-2008 Final reading It was moved and seconded That Bylaw No. 6634-2008 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -January 5, 2009 R/09-012 Minutes cow January 5, 2009 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of January 5, 2009 be received. CARRIED Public Works and Development Services 1101 RZ/090/08, 22846 128 Avenue, RS-2 to RS-1 Staff report dated December 30, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6640-2008 to permit a subdivision with five single family lots be given first reading and forwarded to Public Hearing. R/09-013 RZ/090/08 BL No. 6640-2008 It was moved and seconded First reading 1. That Bylaw No. 6640-2008 be given first reading and be forwarded to Public Hearing; and Council Minutes January 13, 2009 Page 5 of 9 2. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. A Statutory right of way plan and agreement must be registered at the Land Title Office; iv. Road and park dedication as required, including construction of walkways and equestrian trail; v. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1102 RZ/037 /08, 24369 126 Avenue, RS-3 to RS-2 Staff report dated December 30, 2008 recommending that Maple Ridge Zone Amending Bylaw No. 6641-2008 to permit subdivision into 2 single family lots be given first reading and forwarded to Public Hearing. R/09-014 RZ/037 /08 BL No. 6641-2008 It was moved and seconded First reading 1. That Bylaw No. 6641-2008 be given first reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. A Restrictive Covenant protecting the natural slopes of the site must be registered at the Land Title Office; Council Minutes January 13, 2009 Page 6 of 9 1131 1151 iv. Inclusion of the site into Sewer Area "A"; v. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. Financial and Corporate Services (including Fire and Police) Adjustments to the 2008 Collector's Roll CARRIED Staff report dated December 16, 2008 submitting information on changes to the 2008 Collector's Roll through the issuance of Supplementary Roll 09/2008. For information only Community Development and Recreation Service Janitorial Services Request for Proposals Staff report dated December 29, 2008 recommending that the contract for janitorial services be awarded to Rain City and that the Corporate Officer be authorized to execute the contract. R/09-015 Award of Contract Janitorial Services It was moved and seconded That the contract for Janitorial Services be awarded to Rain City and that the Corporate Officer be authorized to execute the contract. CARRIED Correspondence -Ni I Other Committee Issues -Nil Council Minutes January 13, 2009 Page 7 of 9 1200 STAFF REPORTS 1201 Award of Contract, Lougheed Highway Safety Improvements R/09-016 Staff report dated January 6, 2009 recommending that Contract E02-010- 078, Lougheed Highway Safety Improvements -Haney Bypass to 105 Avenue, be awarded to Mainland Civil Works Inc. and that the Corporate Officer be authorized to execute the contract. Award of Contract Lougheed Highway It was moved and seconded Safety Improvements That Contract E02-010-078, Lougheed Highway Safety Improvements, Haney Bypass to 105 Avenue, be awarded to Mainland Civil Works Inc. in the amount of $441,879.44 plus GST; and further That the Corporate Officer be authorized to execute the contract. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the November 17, 2008 Closed Council Meeting: Resolution No. R/08-C-159 -LMS 4011 Panorama Strata Council Membership Appointment of the General Manager of Community Development, Parks and Recreation and Mr. Ray Koob and Ms. Betty Levens as the District's representatives to the Panorama Strata Council. Resolution No. R/08-C-160 -Municipal Appointment to the Board of Variance Re-appointment of Mr. Lloyd Floris to the Maple Ridge Board for Variance for a further three year term. Council Minutes January 13, 2009 Page 8 of 9 1400 1500 From the January 5, 2009 Closed Council Meeting: Resolution No. R/09-C-003 -Pitt Meadows Airport Society -Appointment of Directors Appointment of Mr. Mark Miller and Mr. Sean Jamieson to the Pitt Meadows Airport Society Board for a three year term MAYOR'S REPORT Mayor Daykin announced that work on the Spirit Square enhancements on 224th Street is scheduled to begin the week of January 20. He advised that the District's Communications Department is ensuring all businesses are informed and will be kept up to date on the project's progress. Mayor Daykin addressed the recent heavy snowfall event and thanked staff from the Operations Department for their effort and response to a challenging situation. COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth wished all residents a Happy New Year. Councillor Dueck Councillor Dueck attended a Maple Ridge/Pitt Meadows Parks and Leisure Services Committee Meeting and participated in interviews for Citizens' At Large appointments. She also expressed appreciation to the Operations works crews for the effort put in during the heavy snowfall event over the Christmas period. Councillor Ashlie Councillor Ashlie attended a Social Planning Advisory Committee meeting and a Soroptimist International meeting. She thanked staff for the work done throughout the heavy snowfall event and wished all a healthy and happy new year. Councillor King Councillor King attended a Social Planning Advisory Committee meeting and a Fraser Valley Regional Library meeting. She spoke to the snow plan for the District and complimented the Operations works crew on the work done. Council Minutes January 13, 2009 Page 9 of 9 Councillor Morden Councillor Morden attended the Salvation Army Christmas Event, a meeting of the Ridge Meadows Recycling Society and a Downtown Maple Ridge Business Improvement Association meeting. He expressed appreciation for the snow removal job done by the Operations works crew and wished everyone a great 2009. Councillor Speirs Councillor Speirs attended a Rick Hansen organizational meeting and advised that the Wheelchair Challenge will be held on June 14. He attended a Maple Ridge/Pitt Meadows Parks and Recreation Services Commission meeting and a Community Heritage Commission meeting. He suggested the public provide positive feedback on the District's response to the heavy snowfall event. 1600 OTHER MATTERS DEEMED EXPEDIENT -Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC 1900 ADJOURNMENT -7:30 p.m. Certified Correct C. Marlo, Corporate Officer