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HomeMy WebLinkAbout2009-02-24 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING February 24, 2009 The Minutes of the Municipal Council Meeting held on February 24, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services R. Carmichael, Acting General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Rod Shearing -High Way Church Note: A tribute was paid to RCMP Inspector Jim Wakely who recently passed away. Mayor Daykin eulogized Inspector Wakely, stating he was a true gentleman and a fine officer who served with pride, compassion and commitment and made a real difference in the community. 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1202 Northumberland Court Update Council Minutes February 24, 2009 Page 2 of 13 400 APPROVAL OF THE AGENDA The agenda was approved with the removal of Item 1201 Award of Contract and the addition of Item 1202. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 10, 2009 R/09-050 Minutes Regular Council February 10, 2009 501 It was moved and seconded That the minutes of the Regular Council Meeting of February 10, 2009 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing of February 17, 2009 R/09-051 Minutes Public Hearing It was moved and seconded February 17, 2009 That the minutes of the Public Hearing of February 17, 2009 be received. CARRIED 503 Minutes of the Development Agreements Committee Meetings of February 6(2), 9, 16, 17, 2009 R/09-052 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of February 6(2), 9, 16 and 17, 2009 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil Council Minutes February 24, 2009 Page 3 of 13 700 DELEGATIONS 701 BC Disability Games Presentations -Anita Perler, President, Maple Ridge-Pitt Meadows 2009 BC Disability Games Ms. Perler provided a PowerPoint presentation which gave an update on the progress of the Maple Ridge-Pitt Meadows 2009 BC Disability Games, and outlined the mission statement and the goals and objectives of the group. She highlighted the sports which will be held during the Games and thanked organizations and businesses supporting the 2009 Games. Ms. Perler introduced Billy-T, the mascot of the Maple Ridge-Pitt Meadows 2009 BC Disability Games. 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil 1000 BY-LAWS Note: Items 1001 to 1002 are from the Public Hearing of February 17, 2009 Bylaws for Second and Third Reading 1001 RZ/090/08, 22846 128 Avenue Maple Ridge Zone Amending Bylaw No. 6640-2008 To rezone from RS-2 (One Family Suburban Residential) to RS-1 (One Family Urban Residential) to permit a subdivision with five single family lots. Second and third readings The Director of Planning advised that the applicant's engineer is aware of drainage issues in the area and is engaged in creating a final drainage design. She also advised that a requirement of subdivision that the drainage plan not negatively impact surrounding properties. The Director of Planning explained regulations in terms of providing buffering and fencing. Council Minutes Februa ry 24, 2009 Page 4 of 13 R/09-053 RZ/090/08 BL No. 6640-2008 It was moved and seconded Second and third R/09-054 RZ/090/08 That Bylaw No. 6640-2008 be given second and third readings. BL No. 6640-2008 It was moved and seconded Amendment That the following text be added after the word "readings" ; and further That as a further condition of final reading a drainage design be submitted and accepted by the Engineering Department. CARRIED MOTION AS AMENDED CARRIED 1002 RZ/037 /08, 24369 126 Avenue Maple Ridge Zone Amending Bylaw No. 6641-2008 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into 2 single family lots. Second and third reading R/09-055 RZ/037 /08 BL No. 6641-2008 It was moved and seconded Second and third That Bylaw No. 6641-2008 be given second and third readings. CARRIED Councillor Speirs -OPPOSED Council Minutes February 24, 2009 Page 5 of 13 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -February 16, 2009 R/09-056 Minutes cow February 16, 2009 It was moved and seconded That the minutes of the February 16, 2009 Committee of the Whole Meeting be received. CARRIED Public Works and Development Services Note: Councillor Hogarth excused himself from the discussion of Item 1101 as he has previously met with the owners of the business and neighbours to the east to encourage cooperation between the two. 1101 RZ/021/04, 20870 Lougheed Highway, RS-1 to CS-1 Staff report dated February 2, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6638-2008 and Maple Ridge Zone Amending Bylaw No. 6639-2008 to permit mobile equipment storage and improve existing circulation for the existing equipment rental business be given first reading and be forwarded to Public Hearing. R/09-057 RZ/021/04 BL No. 6638-2008 It was moved and seconded BL No. 6639-2008 First reading 1. That Bylaw No. 6638-2008 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on going consultation has been provided by way of posting Bylaw No. 6638-2008 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; Council Minutes February 24, 2009 Page 6 of 13 3. That Bylaw No. 6638-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6638-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6639-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading; i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Amendment to Schedule "B" of the Official Community Plan; iv. Consolidation of the development site (Lots 5, 6, and 7); v. A landscape plan prepared by a Landscape Architect must be submitted including the security to do the works; vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Note: Councillor Hogarth returned to the meeting 1102 RZ/081/06, 236 Street and 134 Avenue, RS-3 to RS-1b Staff report dated February 2, 2009 recommending that Maple Ridge Zone Amending Bylaw No. 6489-2007 to permit a subdivision of 8 single family lots be given first reading and be forwarded to Public Hearing. Council Minutes February 24, 2009 Page 7 of 13 R/09-058 RZ/081/06 BL No. 6489-2007 It was moved and seconded First reading That Bylaw No. 6489-2007 be given first reading and be forwarded by Public Hearing; That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development. iii. Completion of Phase II of the subdivision located at 13396 233 Street and transfer to the District of the "Park" lot intended to be exchanged for the subject site. CARRIED 1103 RZ/002/09, 22351144 Avenue, Timberline Ranch, A-2 to P-3 Staff report dated February 9, 2009 recommending that Maple Ridge Zone Amending Bylaw No. 6646-2009 to permit the expansion of an existing ranch (agri-tourism facility) be given first reading and be forwarded to Public Hearing. R/09-059 RZ/002/09 BL No. 6646-2009 It was moved and seconded First reading That Bylaw No. 6646-2009 be given first reading and be forwarded to Public Hearing. CARRIED 1104 DVP/007 /08, Legal Subdivision 1 of the South East Quarter Section 25, Township 12, NWD; 26015 128 Avenue; and Legal Subdivision 8, Section 25, Township 12, NWD Staff report dated February 2, 2009 recommending that the Corporate Officer be authorized to sign and seal DVP/007 /08 to exempt the applicant from developing a road right-of-way east of a proposed 51 industrial lot subdivision. Council Minutes February 24, 2009 Page 8 of 13 The Corporate Officer advised that no correspondence has been received on this application. R/09-060 DVP/007 /08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/007 /08 respecting properties legally described as: • Legal Subdivision 1 of the South East Quarter Section 25, Township 12, NWD, PIO 013-301-713; • Legal Subdivision 2 of the South East Quarter Section 25, Township 12, NWD, PIO 000-788-562; and • Legal Subdivision 8, Section 25, Township 12, NWD, PIO 007-721-862 CARRIED 1105 SP/089/08, Soil Deposit Permit, 13780 224 Street Staff report dated February 6, 2009 recommending that the application for a fill permit for the property at 13780 224 Street be forwarded to the Agricultural Land Commission and that the Agricultural Land Commission consult with the Alouette Valley Farm and Homeowners Association. R/09-061 SP/089/08 Forward to ALC It was moved and seconded That the application for a fill permit under Section 20(3) of the Agricultural Land Commission Act submitted by Mr. Bassi for the property at 13780 224 Street be forwarded to the Agricultural Land Commission with the recommendation that the placement of fill is carried out in compliance with the relevant provisions of the Maple Ridge Soil Deposit Bylaw No. 5763-1999 and that the Agricultural Land Commission consult with the Alouette Valley Farm and Homeowners Association. Council Minutes February 24, 2009 Page 9 of 13 R/09-062 SP/089/08 Forward to ALC Amendment It was moved and seconded That the following text be added after the word "Association" and further that the comments of Council noted in the minutes of January 19, 2009 Committee of the Whole meeting be forwarded with the application to the Agricultural Land Commission together with all related correspondence. MOTION AS AMENDED CARRIED Councillor Ashlie -OPPOSED CARRIED 1106 SP/092/08, Soil Deposit Permit, 25292 130 Avenue Staff report dated February 6, 2009 recommending that the application for a fill permit for the property located at 25292 130 Avenue be forwarded to the Agricultural Land Commission. R/09-063 SP/092/08 Forward to ALC It was moved and seconded That the application for a fill permit under Section 20(3) of the Agricultural Land Commission Act submitted by Mr. Bhullar for the property at 25292 130 Avenue be forwarded to the Agricultural Land Commission with the recommendation that the placement of fill is carried out in compliance with the relevant provisions of the Maple Ridge Soil Deposit Bylaw No. 5763-1999. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Inspection of Municipal Works Staff report dated February 9, 2009 providing recommendations for inspection of municipal works as requested by the Municipal Insurance Association. Council Minutes February 24, 2009 Page 10 of 13 The Acting General Manager, Public Works and Development Services advised residents can report potential hazards to the Public Works Department 24 hours a day. R/09-064 Inspection of Municipal Works It was moved and seconded Wherein the adoption of the 2009 Provisional Budget as the Annual Budget in principle provides for a level of inspection that is affordable, it is resolved that: For Operational Services activities: A. The municipality be divided into twelve zones and that eleven times per year, the following items in each zone be inspected by motor vehicle and appropriate records of the inspection results be kept: 1. intersection visibility 2. road surface conditions 3. road shoulders 4. regulatory and warning, sign conditions 5. regulatory and warning sign visibility 6. sidewalks 7. guardrails 8. valve boxes 9. ditches 10. manholes, and B. That a thorough walking inspection be undertaken once every four months of: 1. core area sidewalks 2. school walkways; and C. That an annual inspection be undertaken of: 1. road crossing culverts 2. bridges 3. the Port Haney wharf; and D. That potentially dangerous trees along boulevards and roadways be inspected on a complaint basis only and; Council Minutes February 24, 2009 Page 11 of 13 1200 1201 For Park Services department activities: 1. that potentially dangerous trees within greenbelt areas be inspected on a complaint basis only; 2. that playgrounds and equipment be inspected on a monthly basis; 3. that active play parks be visually inspected on a monthly basis; 4. that wharves at Whonnock Lake Park be inspected on a monthly basis; and 5. that sports fields be inspected on a weekly basis. CARRIED Community Development and Recreation Service -Nil Correspondence -Ni I Other Committee Issues -Nil STAFF REPORTS Award of Contract, Barnsdale Street Sanitary Sewer Extension, Local Area Service Item 1201 was withdrawn from the agenda. 1202 Northumberland Court Update Staff report dated February 23, 2009 outlining the process that District staff will follow in carrying out the direction of Council with direction to Northumberland Court. The Corporate Officer advised that the staff report can be posted to the District's website. The Chief Administrative Officer advised that a follow up report will come to Council after March 10. Council Minutes February 24, 2009 Page 12 of 13 1300 1400 1500 RELEASE OF ITEMS FROM CLOSED COUNCIL Resolution No. R/09-C-121 -Sanitary Sewer Extension to 256 Street To proceed with the sewer alignment along the 128 Avenue corridor Nomination for the Metro V;3ncouver Agricultural Advisory Committee Nomination of Margaret Daskis to the Metro Vancouver Agricultural Advisory Committee MAYOR'S REPORT Mayor Daykin attended the groundbreaking ceremony for the upgrades being done to address safety issues at the River Road and Lougheed Highway intersection. He met with Surrey Mayor Dianne Watts and attended the BC Men's Curling Championship final game. He encouraged residents to attend events during Arts Week in April. Mayor Daykin also attended the BC Home and Garden Show and viewed a garden suite built by the Greater Vancouver Homebuilders Association . He commented on the garden suite work which has been done in Maple Ridge. COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth attended the Cythera House 25 Year Anniversary Dinner and an Economic Development Committee meeting. He also attended the memorial service held for Inspector Jim Wakely. He expressed that Inspector Wakely will be missed by the community and put forward his condolences to the Inspector's family. Councillor Hogarth encouraged residents to put forward nominations for the upcoming Accessibility Awards. He also reminded all of the Ridge Meadows Educational Foundation Dinner and the Ridge Canoe and Kayak Club fundraising dinner. Councillor Dueck Councillor Dueck attended meetings of the Ridge Meadows Arts Council and the Parks and Leisure Services Commission. She also attended the memorial for Inspector Wakely whom she considered a valued friend and someone who will be missed by the community. She extended sympathy to the family of Inspector Wakely. Council Minutes February 24, 2009 Page 13 of 13 Councillor Ashlie Councillor Ashlie attended the Cythera House 25 Year Anniversary Dinner and the Ridge Meadows South Asian Cultural Gala Dinner. Councillor Ashlie also attended the memorial for Inspector Jim Wakely and conveyed her condolences to his family. Councillor Speirs Councillor Speirs attended the groundbreaking ceremony for the safety improvements at River Road and Lougheed Highway and the Heritage Awards event put on the Community Heritage Committee. He also attended the memorial for Inspector Wakely and spoke to how much the Inspector has done for the community. Councillor Morden Councillor Morden expressed his regret that he was unable to attend the memorial for Inspector Wakely, whom he knew as a fellow Rotarian. He attended a Chamber of Commerce meeting. Councillor King Councillor King attended a meeting of the Bicycle Advisory Committee and a Fraser Valley Regional Library meeting. She also attended the memorial service for Inspector Jim Wakely, stating it was a fitting tribute and that he will be missed by the community. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT -8:21 p.m. Certified Correct C. Marlo, Corporate Officer