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HomeMy WebLinkAbout2009-07-28 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING July 28, 2009 The Minutes of the Municipal Council Meeting held on July 28, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff P. Gill, Acting Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 1601 Fraser Valley Regional Library Funding Cuts 1602 Northumberland Court Update 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 1601 and 1602 Council Minutes July 28, 2009 Page 2 of 16 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 14, 2009 R/09-501 Minutes Regular Council July 14, 2009 It was moved and seconded That the minutes of the Regular Council Meeting of July 14, 2009 be adopted as circulated. 502 Minutes of the Special Council Workshop Meeting of July 13, 2009 R/09- Minutes Special Workshop July 13, 2009 It was moved and seconded CARRIED That the minutes of the Special Council Workshop Meeting of July 13, 2009 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of June 25, July 10(2), 13 and 20(3), 2009 R/09- Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of June 25, July 10(2), 13 and 20(3), 2009 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil Council Minutes July 28, 2009 Page 3 of 16 900 CORRESPONDENCE -Nil 1000 BY-LAWS Bylaws for Final Reading 1001 Maple Ridge Economic Advisory Commission Amending Bylaw No. 6673- 2009 R/09- To incorporate suggested changes proposed by the Economic Advisory Commission providing consistency with the mandate of the Commission and other Municipal Commission bylaws Final reading BL No. 6673-2009 Final reading It was moved and seconded That Bylaw No. 6673-2009 be adopted. CARRIED 1002 Kanaka Business Park Landscape Maintenance Bylaw No. 6676-2009 R/09- To maintain landscape areas, define the benefiting lands and to establish that cost of the municipal service shall be borne by the owners of real property within the defined area Final reading BL No. 6676-2009 Final reading It was moved and seconded That Bylaw No. 6676-2009 be adopted. CARRIED Council Minutes July 28, 2009 Page 4 of 16 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -July 20, 2009 R/09- Minutes cow It was moved and seconded July 20, 2009 That the minutes of the July 20, 2009 Committee of the Whole Meeting be received. CARRIED Public Works and Development Services 1101 RZ/107/05, 11744 236 Street, RS-3 to RS-id and R-3 Staff report dated July 7, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6603-2008 and Maple Ridge Zone Amending Bylaw No. 6604-2008 to permit development of one RS-id lot and one R-3 lot to be further subdivided into 8 lots be given first reading and be forwarded to Public Hearing. R/09- RZ/107/05 BL No. 6603-2008 It was moved and seconded BL No. 6604-2008 First reading 1. That Bylaw No. 6603-2008 be given first reading and forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6603-2008 on the municipal website; and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6603-2008 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6603-2008 is consistent with the Capital Expenditure Plan and Waste Management Plan; Council Minutes July 28, 2009 Page 5 of 16 5. That Bylaw No. 6604-2008 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedules "B" and "C" of the Official Community Plan; iii. Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; iv. A Statutory right of way plan and agreement must be registered at the Land Title Office; v. Road and Park dedication as required; vi. Section 219 Restrictive Covenants must be registered at the Land Title Office; vii. An Amenity Restrictive Covenant must be registered at the Land Title Office for the future subdivision and development of the area to be zoned R-3 (Special Amenity Residential District); viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; ix. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. CARRIED 1102 RZ/040/09, 24554 102 Avenue (Lower Jackson Farm) and Lot A LMP 42378 at 100 Avenue and 248 Street (Upper Jackson Farm) Staff report dated July 15, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 667 4-2009 and Maple Ridge Zone Amending Bylaw No. 6675-2009 to permit development of the property at 100 Avenue and 248 Street to an urban standard and to allow dedication of the property at 24554 102 Avenue to the municipality as park be given first reading and be forwarded to the Public Hearing of September 15, 2009. Council Minutes July 28, 2009 Page 6 of 16 R/09- RZ/040/09 BL No. 667 4-2009 It was moved and seconded BL No. 6675-2009 First reading 1. That Bylaw No. 667 4-2009 be given first reading and be forwarded to Public Hearing of September 15, 2009: 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 667 4-2009 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6~7 4-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 667 4-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6675-2009 be given first reading and be forwarded to Public Hearing of September 15, 2009; and 6. That the following terms and conditions be met prior to final reading. i. Approval from the Metro Vancouver Regional District Board to amend the Regional Context Statement of the Official Community Plan; ii. Approval from the Ministry of Transportation; iii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement, which includes a contribution to the future upgrading of 248th Street; iv. Amendment to Schedule "B" & "C" of the Official Community Plan; v. Registration of a detailed geotechnical report addressing the suitability of the site for the 112 lot subdivision as a Restrictive Covenant; vi. Road dedication as required; vii. An Amenity Restrictive Covenant protecting the landscape buffer and confirmation in writing from the property owner that a Local Service Agreement will be provided at the subdivision stage for the long term maintenance of the buffer area; Council Minutes July 28, 2009 Page 7 of 16 viii. Approval of the Greater Vancouver Sewerage and Drainage District to amend the Fraser Sewer Area boundary; ix. A landscape plan prepared by a Landscape Architect detailing the landscape buffer must be submitted including the security to do the works; x. Park dedication as detailed on Appendix D, and including the property located at 24554 102 Avenue known as the Lower Jackson Farm, including construction of walkways and equestrian trail; xi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. xii. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. CARRIED 1103 RZ/093/06, 23050, 23024 and 23000 136 Avenue, First Extension Staff report dated July 6, 2009 recommending that a one year extension be granted for rezoning application RZ/093/06 to permit the development of 84 single family lots and 6 street townhouse units. R/09- RZ/093/06 First extension It was moved and seconded That a one year extension be granted for rezoning application RZ/093/06 and that the following conditions be addressed prior to consideration of final reading: a) Department of Fisheries and Oceans approval for instream works and creek crossing in the southwest corner of the site; b) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; c) Amendment to Part IV, Figure 2 (Land Use Plan), Figure 3A (Blaney Hamlet Land Use Plan) and Figure 4 (Trails/Open Space) of the Silver Valley Area Plan of the Official Community Plan; Council Minutes July 28, 2009 Page 8 of 16 d) Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; e) A Statutory Right of Way plan and agreement must be registered at the Land Title Office for the sanitary sewer system to be built from Foreman Drive and 136 Avenue; f) Consolidation of the development site; g) Park dedication as required; h) Road dedication for site access purposes as required, including those portions of 136 Avenue and 231 Street south of 136 Avenue that will be located on the property north of the development site (23103 136 Avenue); i) Construction of those portions of 136 Avenue and 231 Street south of 136 Avenue that will be dedicated on the property north of the development site (23103 136 Avenue), reconstruction of the portion of existing 136 Avenue from development site east to 232 Street to an urban standard, and construction of the emergency access road through the Park land at the southwest corner of the site; j) Removal of existing buildings; k) A Section 219 Restrictive Covenant for the duplex design must be registered at the Land Title Office; I) Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the Developer will provide a Site Profile for the subject lands; m) Construction of an equestrian trail through the Park along the south boundary of the site; n) An Archaeological Impact Assessment for potential archaeological finds on the site is required and any recommendations or impacts to be addressed. CARRIED 1104 DP/DVP/023/09, 11900 Haney Place Staff report dated July 13, 2009 recommending that the Corporate Officer be author.ized to sign and seal DVP/023/09 to reduce minimum required heights of a commercial building under the C-3 zone and further that the Corporate Officer be authorized to sign and seal DP/023/09 to permit construction of a 2 storey commercial building intended for use as a financial institution. The Manager of Legislative Services advised that no correspondence was received on this item. Council Minutes July 28, 2009 Page 9 of 16 R/09- DP /DVP /023/09 Sign and seal DEFERRED R/09- DP /DVP /023/09 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/023/09 respecting property located at 11900 Haney Place; and further That the Corporate Officer be authorized to sign and seal DP/023/09. It was moved and seconded That consideration of Item 1104 be deferred until the August 31, 2009 Committee of the Whole Meeting. CARRIED 1105 2008 Translink MRN Minor Capital Program Agreement 0827-1101 R/09- Staff report dated July 3, 2009 recommending that the Corporate Officer be authorized to sign and execute MRN Minor Capital Program Agreement 0827-1101 for work on 232 Street between 132 Avenue and the South Alouette Bridge. Minor Capital Program Agreement It was moved and seconded 0827-1101 That the Corporate Officer be authorized to sign and execute MRN Minor Capital Program Agreement No. 0827-1101 as attached to the staff report dated July 3, 2009. CARRIED 1106 Drinking Water Quality Report 2008 Staff report dated July 9, 2009 providing information on the annual Drinking Water Quality Report. Council Minutes July 28, 2009 Page 10 of 16 1107 Review of the Regional Growth Strategy Comments R/09- Staff report dated July 14, 2009 recommending that the report titled "Review of the Regional Growth Strategy Comments" be forwarded to Metro Vancouver. Regional Growth Strategy Comments It was moved and seconded That the staff report dated July 14, 2009 entitled "Review of the Regional Growth Strategy Comments" listing the Resolutions passed by Council at the July 6 and 13, 2009 Workshops be forwarded to Metro Vancouver and serve as additional formal comments on the Regional Growth Strategy, Metro Vancouver 2040, Shaping Our Future (Draft -February 2009). CARRIED Councillor Speirs -OPPOSED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended June 30, 2009 Staff report dated July 9, 2009 recommending that disbursements for June 2009 be approved. R/09- Disbursements June 2009 It was moved and seconded That the disbursements as listed below for the month ended June 30, 2009 be approved. General Payroll Purchase Card $8,121,706 $1,392,839 $ 96,843 $9,611.388 CARRIED Council Minutes July 28, 2009 Page 11 of 16 1132 Adjustments to 2009 Collector's Roll Staff report dated July 13, 2009 submitting information on changes to the 2009 Collector's Roll through the issuance of Supplementary Roll 04. 1133 Trade Retired Engine 3-2 to the Justice Institute Fire and Safety Division (FSD) in exchange for access to the FSD Maple Ridge Campus R/09- Staff report dated July 16, 2009 recommending the endorsement of the trade of a District fire engine in exchange for access to training resources between the District and the Justice Institute Fire and Safety Division. Trade of Retired Fire Engine It was moved and seconded That the trade of a 1986 Mack Engine to the Fire and Safety Division of the Justice Institute of BC in exchange for access to their training resources as outlined in the staff report dated July 16, 2009 be approved. CARRIED Community Development and Recreation Service -Nil Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS 1201 Alternative Approval Process for Loan Authorization Bylaws Staff report dated July 23, 2009 recommending that the alternative approval process notices and response forms be approved, that the deadline for submission of elector responses be Monday, September 14, 2009 at 4:00 p.m., that the total number of electors be 48,697 and that the report be made available to the public upon request. Council Minutes July 28, 2009 Page 12 of 16 R/09- Alternative Approval Process It was moved and seconded WHEREAS the District of Maple Ridge ("the District") proposes to expand the municipal cemetery and replace the 240 Street bridge over Kanaka Creek ("the projects"); AND WHEREAS the District will require the adoption of loan authorization bylaws under section 179 of the Community Charter to proceed with the projects and has given three readings to Maple Ridge Cemetery Expansion Loan Authorization Bylaw No. 6679-2009 and Maple Ridge 240 Street Bridge Over Kanaka Creek Replacement Loan Authorization Bylaw No. 6680-2009 (the "loan authorization bylaws"); AND WHEREAS the District may adopt the loan authorization bylaws only with the approval of the electors; AND WHEREAS Council resolved at its July 14, 2009 meeting that approval of the electors shall be sought through the alternative approval process in relation to the loan authorization bylaws following approval of the bylaws by the Inspector of Municipalities; AND WHEREAS approval of the Inspector of Municipalities has been granted; NOW THEREFORE be it resolved as follows: 1. That the Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative approval process notices attached as Appendices 1 and 2 to the staff report dated July 23, 2009 and titled "Alternative Approval Process for Loan Authorization Bylaws"; 2. That elector responses shall be in the form set out in Appendices 3 and 4 to the staff report dated July 23, 2009 and titled "Alternative Approval Process for Loan Authorization Bylaws"; 3. That the deadline for the submission of elector response forms shall be 4:00 p.m. on Monday, September 14, 2009; Council Minutes July 28, 2009 Page 13 of 16 4. That a fair determination of the total number of electors of the District of Maple Ridge is 48,697; 5. That the staff report dated July 23, 2009 and titled "Alternative Approval Process for Loan Authorization Bylaws", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies, shall be made available to the public on request. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL Appointments to the Public Art Steering Committee (from the July 20, 2009 Closed Council Meeting) Appointment of Gabriella Morrison, Susan Hayes, Kristin Krimmel and Brian Shigetomi to the Maple Ridge Public Art Steering Committee 1400 MAYOR'S REPORT Mayor Daykin attended the 2009 BC Disability Games, the Maple Ridge-Pitt Meadows Country Fest and the Bard on the Bandstand presentation of Romeo and Juliette. He expressed appreciation for the organizers, businesses and volunteers involved in the BC Disability Games. 1500 COUNCILLORS' REPORTS Councillor King Councillor King attended the Jim Brynes' concert at the ACT. She also attended the public open house for the agricultural plan. She encouraged residents to attend the Farmer's Market at the Brookfield Farm. Councillor Morden Councillor Morden attended a meeting of the Economic Advisory Committee and volunteered at the 2009 BC Disability Games. He expressed appreciation to the organizers of the Disability Games. Councillor Morden reminded residents of the Honda Motorcycle Rally to be held at the Albion Fairgrounds. Council Minutes July 28, 2009 Page 14 of 16 1600 1601 1602 1700 1800 Councillor Speirs Councillor Hogarth attended the 2009 BC Disability Games, the Jim Byrnes concert and the Bard in the Bandstand presentation. Councillor Hogarth Councillor Hogarth volunteered at the 2009 BC Disability Games. He expressed his appreciation for all those involved in the organization of the games. He participated in a tour put on by the Fraser River Port Authority. Councillor Dueck Councillor Dueck attended the opening of the 2009 BC Disability Games. Councillor Ashlie Councillor Ashlie spoke to the 2009 BC Disability Games and expressed her appreciation to the organizers and volunteers involved.· She advised that many positive comments were received from participants. OTHER MATTERS DEEMED EXPEDIENT Fraser Valley Regional Library Funding Cuts Mayor Daykin advised on possible cuts to grants for libraries by the Provincial Government. He also advised that he sent a letter to the Provincial Government expressing concern over the lack of funding and that a copy of the letter will be forwarded to both local MLA's. Councillor King expressed her concern over the possibility of funding cuts to the library system and encouraged citizens in the community to defend library services by letting the Provincial Government know of their concerns. She advised on how people could forward their concerns to the Provincial Government. Northumberland Update Mayor Daykin provided an update on the progress being made by owners of units at Northumberland in response to the remedial action order. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips asked on the timing of the establishment of an art policy by the newly appointed Public Art Steering Committee. Council Minutes July 28, 2009 Page 15 of 16 The General Manager of Community Development, Parks and Recreation Services advised that a public art policy was already in place at the District. He also advised that the first meeting of the Public Art Steering Committee will take place in September at which time review of proposals can begin. Betty von Hardenberg Ms. Hardenberg asked if she will be afforded an opportunity to speak to staff about the maps of the Upper Jackson Farm proposed development presented at the developer's information meeting The General Manager, Public Works and Development Services advised that a meeting to review the maps can be arranged. Neil Dmitrieff Mr. Dmitrieff asked who at the District allowed a water line for municipal water to be put in to the upper Jackson Farm property and whether this required the Mayor's or Council's signing authority. He indicated that at a previous meeting for the property, it was stated that municipal water and sewer could not be put into this area. He asked for clarity on District rules and regulations pertaining to municipal water. The General Manager, Public Works and Development Services advised that there are no restrictions on supplying water to this property. He indicated that restrictions exist on connecting to the sewage system. Bernice Rolls Ms. Rolls asked for the definition of the term "rain garden". She also questioned who will pay for the proposed drainage system should it not work and asked if the system posed a health hazard due to mosquitos. The General Manager, Public Works and Development Services advised that detention systems such as the one proposed are used throughout the Lower Mainland and Maple Ridge. He also advised that mosquito control systems are implemented for detention systems. Scott Leaf Mr. Leaf asked why the District felt compelled to rush through a significant Official Community Plan change in the summer time and during the first 2 weeks of school when many residents are away. He also asked when the neighbourhood will be allowed input and whether area residents will be allowed to give feedback behind closed doors. Mayor Daykin advised that the summer break was taken into account with the Public Hearing being held on September 15. He also stated that the public has the opportunity until that date to submit written comments. Council Minutes July 28, 2009 Page 16 of 16 1900 Nancy Newman Ms. Newman asked about the impact of an additional 112 houses on local schools. She also asked whether taxes on neighbouring properties will be lowered should the development negatively affect property values. Klaus van Hardenberg Mr. van Hardenberg asked whether a hydrological study has been done for the proposed development. The General Manager, Public Works and Development Services advised that a hydrology report was done by the applicant. Mr. van Hardenberg asked if a hydrological report for the area has been done by the District. Hendrick Meekel • Mr. Meekel asked whether a blind spot on 240th Street between 104 Avenue and 102 Avenue will be addressed particularly with the construc- tion of a new bridge on 240th Street. The General Manager, Public Works and Development Services offered to a discussion between Mr. Meekel and the District traffic engineer. Dr. Shiraz Mawani Dr. Mawani asked about the economic nature of the proposed development in terms of the land swap proposed and the relative costs of the swap. He asked if the municipality has done a full appraisal of the properties that are being swapped. The General Manager, Corporate and Financial Services advised that appraisal information can be made available upon request to the Planning Department. ADJOURNMENT -8:45 p.m. Certified Correct C. Marlo, Corporate Officer