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HomeMy WebLinkAbout2009-10-13 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING October 13, 2009 The Minutes of the Municipal Council Meeting held on October 13, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS 300 1201 1601 Pastor Greg Dalman -Maple Ridge Alliance Church INTRODUCTION OF ADDITIONAL AGENDA ITEMS Council Resolution Seeking Preparation of Appraisal, Survey and Execution of Expropriation Documents Related to 108th Avenue Mayors' Council on Transportation Issues -Update on the Translink Supplement for Cost Recovery Council Minutes October 13, 2009 Page 2 of 13 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Items 1201 and 1601. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of September 22, 2009 R/09-37 4 501 Minutes Regular Council It was moved and seconded September 22, 2009 That the Minutes of the Regular Council Meeting of September 22, 2009 be adopted as circulated. CARRIED 502 Minutes of the Development Agreements Committee Meetings of September 16, 17, 24, 25(4) and 30, 2009 R/09-375 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of September 16, 17, 24, 25(4) and 30, 2009, be received . 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Randy Herman Centre Silver LEED Certificate Presentation -Brenda Martens, Principal, Recollective Consulting CARRIED Ms. Martens, on behalf of Canadian Green Building Council, presented a Silver LEED Certificate to the District of Maple Ridge. She outlined initiatives followed during the renovation of the building which earned it the Silver LEED Certification. Council Minutes October 13, 2009 Page 3 of 13 700 DELEGATIONS 701 Community Safety Star Presentation -Timo Juurakko, Fire and Life Safety Education The Fire and Life Safety Education Officer presented Community Safety Star Awards to Mr. Bruce Watson, Ms. Jenna Francis and Mr. Dani Maki. 702 Maple Ridge Pitt Meadows Youth Centre Society/Social Planning Advisory Committee Bursary Presentation -Chelsa Meadus, Secretary, Maple Ridge Pitt Meadows Youth Centre Society Ms. Meadus provided a history of the Youth Centre Society/Social Planning Advisory Committee Bursary. She presented the bursary to Jessica Darville and highlighted Jessica's involvement with the Youth Centre Society and her achievements as recipient of the award. 703 SaferHome Standards Society -Patrick Simpson, Executive Director Mr. Simpson provided a PowerPoint presentation which gave a history of the SaferHome Standards Society, the focus and the purpose of the society as well as the SaferHome Program provided by the society. He spoke to the increase in demand for housing for seniors in the future and outlined how municipalities can meet the demand for future housing using the SaferHome Program. R/09-376 SaferHome Program It was moved and seconded That the information from the SaferHome Standards Society be forwarded to the Maple Ridge-Pitt Meadows Municipal Advisory Committee on Accessibility Issues for review and comment. CARRIED Council Minutes October 13, 2009 Page 4 of 13 800 UNFINISHED BUSINESS 801 Policy Development and Maintenance Policy Staff report dated September 25, 2009 recommending that the Policy Development and Maintenance Policy be adopted. R/09-377 Policy Development And Maintenance It was moved and seconded Policy That the Policy Development and Maintenance Policy attached to the staff report dated September 25, 2009 be adopted. CARRIED 802 Development Process -Planning Committee Discussion Points Staff report dated September 30, 2009 recommending that staff prepare necessary implementation steps for Options 2 and 3 in the staff report and that changes to the development process be reviewed within one year of adoption. R/09-378 Development Process It was moved and seconded That staff be directed to prepare the necessary implementation steps with respect to Options 2 and 3 in the staff report dated September 30, 2009 for Council's consideration; and further That any changes made to the development process, through the implementation of Options 2 and 3, be reviewed within one year of adoption. CARRIED Councillor Speirs -OPPOSED 900 CORRESPONDENCE -Nil Council Minutes October 13, 2009 Page 5 of 13 1000 BY-LAWS Bylaws for Final Reading 1001 RZ/066/05, 23929 and 23943 130 Avenue Maple Ridge Zone Amending Bylaw No. 6492-2007 Staff report dated October 1, 2009 recommending final reading To rezone from RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) and RT-1 (Two Family Residential or Duplex) to permit a subdivision of 11 lots (10 single family and 1 duplex lot) Final reading R/09-379 RZ/066/05 BL No. 6492-2007 It was moved and seconded Final reading That Bylaw No. 6492-2007 be adopted. 1002 RZ/045/06, 11566 224 Street Maple Ridge Zone Amending Bylaw No. 6527-2007 CARRIED Staff report dated September 28, 2009 recommending final reading To rezone from RS-1 (One Family Urban Residential) to CRM (Commercial/Residential) to permit a four storey, 35 unit apartment building Final reading R/09-380 RZ/045/06 BL No. 6527-2007 It was moved and seconded Final reading That Bylaw No. 6527-2007 be adopted. CARRIED 1003 Maple Ridge Highway Closure and Dedication Removal Bylaw No. 6689- 2009 To allow the closure of an undeveloped portion of 112th Avenue (23600 block), south side of the property at 11224 236 Street Final reading Council Minutes October 13, 2009 Page 6 of 13 R/09-381 BL No. 6689-2009 It was moved and seconded That Bylaw No. 6689-2009 be adopted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -October 5, 2009 R/09-382 Minutes cow October 5, 2009 It was moved and seconded That the minutes of the Committee of the Whole Meeting of October 5, 2009 be received. CARRIED Public Works and Development Services 1101 RZ/087 /07, 23940 118 Avenue, First Extension Staff report dated September 23, 2009 recommending that a one year extension be granted for rezoning application RZ/087 /07. R/09-383 RZ/087/07 First Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/087 /07 and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; Council Minutes October 13, 2009 Page 7 of 13 ii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Park dedication as required. CARRIED 1102 DP /045/06, 11566 224 Street Staff report dated September 23, 2009 recommending that the Corporate Officer be authorized to sign and seal DP/045/06 in support of a four storey, 35 unit apartment building, under the CRM (Commercial/ Residential) zone. R/09-384 DP/045/06 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/045/06 respecting property located at 11566 224 Street. CARRIED 1103 Excess Capacity/Extended Services Agreement LC 137 /09, 20370 Wanstead Street Staff report dated September 17, 2009 recommending that Latecomer Charges be imposed and that the Corporate Officer be authorized to sign and seal Latecomer Agreement LC 137 /09. R/09-385 Latecomer Agreement LC 137 /09 It was moved and seconded That with respect to the development of lands located at 20370 Wanstead Street, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owner of the land being developed; and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated September 17, 2009; and further Council Minutes October 13, 2009 Page 8 of 13 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 137 /09 with the developer of said lands. CARRIED 1104 28th Annual Haney-Harrison Road Relay Staff report dated September 8, 2009 recommending the use of municipal streets be authorized for the 28th Annual Haney-Harrison Road Relay, on Saturday, November 7, 2009. R/09-386 Use of Streets Haney-Harrison Road Relay It was moved and seconded That use of municipal streets be authorized for the 28th Annual Haney-Harrison Road Relay on Saturday, November 7, 2009, provided the conditions outlined in Schedule 'A' attached to the staff report dated September 8, 2009 are met. CARRIED Financial and Corporate Services (including Fire and Police) Note: Mayor Daykin excused himself from the discussion of Item 1131 as he is on the Board of one of the institutions named in the staff report. Councillor Ashlie chaired the meeting in his absence. 1131 2010 Permissive Tax Exemptions Staff report dated September 17, 2009 recommending that Maple Ridge Tax Exemption Bylaw No. 6690-2009 be given first, second and third readings. R/09-387 2010 Permissive Tax Exemptions It was moved and seconded That Maple Ridge Tax Exemption Bylaw No. 6690-2009 be given first, second and third readings. CARRIED Council Minutes October 13, 2009 Page 9 of 13 Note: Mayor Daykin returned to the meeting and assumed the Chair. 1132 Disbursements for the month ended August 31, 2009 Staff report dated September 22, 2009 recommending that disbursements for August 2009 be approved. R/09-388 Disbursements August 2009 It was moved and seconded That the disbursements as listed below for the month ended August 31, 2009 be approved. General Payroll Purchase Card $ 10,725,395. $ 1,517,892. $ 71,672. $12.314.959. Community Development and Recreation Service -Nil Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS CARRIED 1201 Council Resolution Seeking Preparation of Appraisal, Survey and Execution of Expropriation Documents Related to 108th Avenue Staff report dated October 5, 2009 recommending that an appraisal of property for a road expropriation action be authorized and that the Corporate Officer execute the documents related to the expropriation. Council Minutes October 13, 2009 Page 10 of 13 R/09-389 Expropriation Documents 108th Avenue It was moved and seconded That staff be directed to retain the services of Grover, Elliot and Co. Ltd. to provide an appraisal of the following property owned in fee simple by John Randolph Macphail and Thomas Francis Mcdowell: Legal Description: West Half of the South West Quarter, Section 11, Township 12, New Westminster District, Except: Firstly Parcel "A" Reference Plan 17078, Secondly Lot 4, Plan 12923, and Thirdly Lots B and C Plan 21213 (called the "Lands") and That pursuant to Section 32 of the Community Charter and Section 9 of the Expropriation Act, entry onto the Lands, without the consent of the owners, by the District through its staff and/or contractors and agents, including Grover, Elliot and Co. Ltd., to make inspections, surveys, examinations, soil tests, valuations and appraisals relating to the proposed road; PROVIDED THAT no access is permitted to any residential dwelling unit on the Lands; AND PROVIDED THAT access to the Lands is permitted only during daylight hours; and further That the Corporate Officer be authorized to sign and execute any required agreements to further the expropriation effort. CARRIED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the August 31, 2009 Closed Council Meeting • Resolution No. R/09-C-072 -Status of 108 Avenue -Road Expropriation From the October 5, 2009 Closed Council Meeting • Acquisition of Park Site -Insignia Homes Brighton Ltd. • Pitt Meadows Airport -Aprpoval of the Process for Appointment of Board of Directors • LMS 4011 Panorama Strata Council Membership Council Minutes October 13, 2009 Page 11 of 13 1400 1500 MAYOR'S REPORT Mayor Daykin attended the Surrey Economic Summit, the RCMP Citizens on Patrol Bike Summit and the Union of British Columbia Municipalities Conference. The Mayor spoke to the government funding received for the 224th Street project and advised that an open house featuring the project will be held on October 14 at Municipal Hall. COUNCILLORS' REPORTS Councillor Ashlie Councillor Ashlie attended a Translink public meeting in Coquitlam, a Youth Council meeting and a meeting of the Social Planning Advisory Committee. She also attended the Union of British Columbia Municipalities annual conference and advised on a UBCM resolution pertaining to Safer Communities. Councillor Ashlie encouraged residents to attend the Harvest Gold Taste of Maple Ridge event on October 16 and a presentation given by Retired Lieutenant-General Romeo Dallaire, both of which are being held at the ACT Theatre. R/09-390 UBCM Resolution Support It was moved and seconded That the Mayor send a letter to the Maple Ridge Coalition of Concerned Citizens indicating support of the following resolution passed at the 2009 UBCM conference: "That UBCM request the Government of British Columbia to work with UBCM to create or improve existing legislation in order to address the public disorder and neighbourhood deterioration caused by illicit drug houses, problem addresses and businesses and the issues associated with them,"; and further That the Mayor send a letter to the Union of British Columbia Municipalities requesting that this resolution be given priority standing and that immediate action be taken. CARRIED Council Minutes October 13, 2009 Page 12 of 13 Councillor Dueck Councillor Dueck attended the Union of British Columbia Municipalities conference, the one year anniversary celebration of Katie's Place, the Islamic Society's celebration of Eid at the Public Library and a Maple Ridge- Pitt Meadows Parks and Leisure Services Commission meeting. Councillor Hogarth Councillor Hogarth attended a Metro Vancouver Municipal Budget Consultation meeting held at the District and participated in the trade show at the Union of British Columbia Municipalities conference. He spoke to the Universal Design Guidelines for Outdoor Spaces put together by the Accessibility Committee. He requested that the certificate received by the District for the guidelines be presented to the committee at their upcoming meeting. Councillor King Councillor King attended meetings of the Library Board and the Agricultural Advisory Committee. She commented on her trip to several European cities and remarked on the standard of public transit in these cities and how well persons live in a high level of urban density. Councillor Morden Councillor Morden attended a Seniors' Society meeting, a workshop with the Economic Advisory Commission, a forum on Safer Communities and Neighbourhoods ("SCAN") legislation, a workshop on the Community Action Plan for Seniors and the Pitt Meadows Community Foundation October Fest celebration. He also attended the Union for British Columbia Municipalities conference and the Metro Vancouver Municipal Budget Consultation meeting. Councillor Morden advised on upcoming events which included the Ridge Meadows Hospital Gala Event Dinner, the Meadowridge Rotary Sports and Banquet Dinner, the 10th Anniversary celebration of the Seniors' Centre and an upcoming Economic Summit hosted by the District's Economic Development Department Councillor Speirs Councillor Speirs attended a meeting of the Community Advisory Board for the USC Research Forest, a Tourism Focus Group hosted by Tourism BC, a Maple Ridge Community Heritage Commission meeting and the Metro Vancouver Municipal Budget Consultation meeting. He encouraged residents to attend a music jam at the Act hosted by the United Circle of Hearts and the Harvest Gold Taste of Maple Ridge event Council Minutes October 13, 2009 Page 13 of 13 Mayor Daykin advised that the District received a UBCM 2009 Community Excellence Award for the Universal Design Guidelines for Outdoor Spaces. He congratulated the Municipal Advisory Committee on Accessibility Issues for work well done. He also advised that he attended Rivers Day event. Mayor Daykin offered his condolences for the loss of Mr. Bruce McEachern, the founder of Bruce's Country Market and an icon in the community. 1600 OTHER MATTERS DEEMED EXPEDIENT 1601 Mayors' Council on Transportation Issues -Update on the Translink Supplement for Cost Recovery Mayor Daykin provided details on the 10 Year Translink plan discussed at the Mayors' Council meeting and addressed the $130 million Translink supplement for cost recovery. He asked for Council support on the supplement in order to allow for maintenance of the current level of transit service. Further discussion of the issue was referred to the October 19, 2009 Council Workshop. 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT -8:42 p.m. Certified Correct C. Marlo, Corporate Officer