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HomeMy WebLinkAbout2009-10-27 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING October 27, 2009 The Minutes of the Municipal Council Meeting held on October 27, 2009 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER Note: Mayor Daykin introduced a group of exchange students from Academy Town, Russia and noted that on Sunday, November 1, 2009 they will be performing in the Multi-cultural Dance Celebration held at The Act. 200 OPENING PRAYERS Pastor Greg Dalman, Maple Ridge Alliance Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS -Nil Council Minutes October 27, 2009 Page 2 of 16 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of October 13, 2009 R/09-401 Minutes Regular Council October 13, 2009 501 It was moved and seconded That the minutes of the Regular Council Meeting of October 13, 2009 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of October 20, 2009 R/09-402 Minutes Public Hearing October 20, 2009 502 It was moved and seconded That the minutes of the Public Hearing of October 20, 2009 be received. CARRIED 503 Minutes of the Development Agreements Committee Meetings of October 9(2), 15, 19(4) and 20(2), 2009 R/09-403 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of October 9(2), 15, 19(4) and 20(2), 2009 be received. CARRIED Council Minutes October 27, 2009 Page 3 of 16 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS 701 The Royal Canadian Legion, Maple Ridge Branch 88 Presentation of the First Poppies of the Legion's Annual Poppy Campaign -Lynda Henry, President -Jim MacDonald, First Vice President Lynda Henry, President of the Royal Canadian Legion spoke to the Legion's Annual Poppy Campaign and presented the first symbolic poppy of the season to the Mayor. Jim MacDonald distributed poppies to all Council members. 702 Maple Ridge Recycling Society Presentation -"Random Acts of Recycling" -Dan Mikolay, Education Manager and Students from Maple Ridge Secondary School Julie Kohen gave a presentation on the value of recycling and introduced Jacob Emerson. Mr. Emerson then gave a PowerPoint presentation on the Waste Reduction Program at Maple Ridge Secondary School and shared the winning video of the Random Acts of Recycling Contest created by Andrea Mah and Maddi Richardson. 703 South Asian Cultural Society -Dr. Biju Mathew Dr. Mathew provided a brief history of the South Asian Cultural Society and advised Council that on March 6, 2010 the Society will host its 2nd Annual fundraiser to help raise funds for the Maple Ridge Hospital Foundation. Dr. Mathew also noted that part of the funds raised this year will be directed to the Cythera Transition House. 800 UNFINISHED BUSINESS 801 Maple Ridge Agricultural Plan Phase 3 Report -September 15, 2009 Staff report dated October 7, 2009 recommending that the September 15, 2009 Maple Ridge Agricultural Plan Phase 3 Report be approved in principle at the request of the Agricultural Advisory Committee. (forwarded from the October 19 Council Workshop) Council Minutes October 27, 2009 Page 4 of 16 R/09-404 Maple Ridge Agricultural Plan Phase 3 Report DEFEATED R/09-405 Maple Ridge Agricultural Plan Phase 3 Report AMENDMENT DEFEATED R/09-406 Maple Ridge Agricultural Plan Phase 3 Report DEFEATED It was moved and seconded That at the request of the Agricultural Advisory Committee the Maple Ridge Agricultural Plan Phase 3 report -September 15, 2009 along with Appendix Table 1 Agricultural Area Plan Recommended Action Plan attached to the staff report dated October 7, 2009 be approved in principle. DEFEATED It was moved and seconded That the motion be amended with the removal of the words "in principle" and the addition of the phrase "in general and take into account the comments of Council in creating an implementation plan" AMENDMENT DEFEATED Councillor Hogarth, Councillor Dueck, Councillor Ashlie and Councillor Morden -OPPOSED MOTION DEFEATED Councillor Hogarth, Councillor Dueck, Councillor Ashlie and Councillor Morden -OPPOSED TO MOTION It was moved and seconded That Council agree to remove any recommendation from the Agriculture Plan that any member of council deems necessary for review; and further Council Minutes October 27, 2009 Page 5 of 16 R/09-407 Maple Ridge Agricultural Plan Phase 3 Report That all such recommendations shall be determined at the next available Council Workshop. DEFEATED Councillor King, Councillor Speirs, Councillor Morden and Councillor Hogarth -OPPOSED It was moved and seconded That the Maple Ridge Agricultural Plan Phase 3 Report - September 15, 2009 be referred to the next available Council Workshop meeting for further discussion. CARRIED 900 CORRESPONDENCE 1000 BY-LAWS Note: Items 1001 to 1002 are from the Public Hearing of October 20, 2009 Bylaws for Second and Third Reading 1001 RZ/041/09, 12905 & 12930 246 Street Maple Ridge Zone Amending Bylaw No. 6683-2009 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit the subdivision of four suburban residential single family lots. Second and third readings R/09-408 RZ/041/09 BL No. 6683-2009 It was moved and seconded Second and third That Bylaw No. 6683-2009 be given second and third readings. CARRIED Councillor King, Councillor Speirs -OPPOSED Council Minutes October 27, 2009 Page 6 of 16 1002 RZ/04 7 /09, 22207 Brown Avenue Maple Ridge Zone Amending Bylaw No. 6681-2009 To rezone from RS-1 (One Family Urban Residential) & RT-1 (Two Family Residential or Duplex) to RM-2 (Medium Density Apartment Residential) to permit a future construction of a "Supportive Housing" proposal consisting of 46 units. Second and third readings R/09-409 RZ/047/09 BL No. 6681-2009 It was moved and seconded Second and third That Bylaw No. 6681-2009 be given second and third readings. CARRIED Bylaws for Final Reading 1003 RZ/110/08, 22960-23170 Gilbert Drive (even numbers only) & 13719, 13751, 13819 & 13829 232 Street, and Parcel B of SE ¼ Section 32, Township 32, New Westminster District Reference Plan RP6048 Staff report dated October 8, 2009 recommending final reading 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6649-2009 To amend Figures "2 and 3A" of the Official Community Plan from Eco Clusters, Low Density Urban, Medium Density Residential, Civic Med/High Density Residential, Neighbourhood Park, Conservation to Conservation, Medium/High Density Residential, Neighbourhood Park, Civic, Medium Density Residential and to amend conservation areas Final reading R/09-410 RZ/110/08 BL No. 6649-2009 It was moved and seconded Final Reading That Bylaw No. 6649-2009 be adopted. CARRIED Council Minutes October 27, 2009 Page 7 of 16 1003.2 Maple Ridge Zone Amending Bylaw No.6650-2009 To rezone from CD-3-98 (Comprehensive Development) & A-2 (Upland Agricultural) to R-1 (Residential District), RM-1 (Townhouse Residential), P-1 (Park & School), R-3 (Special Amenity Residential District), and RST- SV (Street Townhouse-Silver Valley) and to amend text to provide a new Street Townhouse Residential Zone, RST -SV (Street Townhouse-Silver Valley) and provide changes to density to permit the development of approximately 145 townhouse units, 39 single family lots, and 29 street townhouse units, schooljpark site and Neighbourhood Park. Final reading R/09-411 RZ/110/08 BL No. 6650-2009 It was moved and seconded Final Reading That Bylaw No. 6650-2009 be adopted. CARRIED Note: Mayor Daykin excused himself from the discussion of Item 1004 as he is on the Board of one of the organizations. Councillor Ashlie chaired the meeting in his absence. 1004 Maple Ridge Tax Exemption Bylaw No. 6690-2009 To provide for the granting of property tax exemptions for the 2010 taxation year Final reading R/09-412 BL No. 6690-2009 It was moved and seconded Final Reading That Bylaw No. 6690-2009 be adopted. CARRIED Council Minutes October 27, 2009 Page 8 of 16 Note: Mayor Daykin returned to the meeting and assumed the Chair. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -October 19, 2009 R/09-413 Minutes cow October 19, 2009 It was moved and seconded That the minutes of the Committee of the Whole Meeting of October 19, 2009 be received. CARRIED Public Works and Development Services 1101 RZ/015/09, 13893 and 13887 Silver Valley Road, 13910 232 Street, RS- 3 to RS-1 and RS-1b Staff report dated October 6, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6657-2009 and Maple Ridge Zone Amending Bylaw No. 6658-2009 to permit future subdivision of approximately 33 single family homes be given first reading and be forwarded to Public Hearing. R/09-414 RZ/015/09 BL No. 6657-2009 It was moved and seconded BL No. 6658-2009 First reading 1. That Bylaw No. 6657-2009 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6657-2009 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6657-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Minutes October 27, 2009 Page 9 of 16 4. That it be confirmed that Bylaw No. 6657-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6658-2009 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant including the construction of the equestrian trail and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Figures 2, 3A and Figure 4 of the Silver Valley Area Plan; iii. Finalization of a purchasing agreement with the District of Maple Ridge for portions of the unconstructed road right of way running through the subject properties; iv. A 219 Restrictive Covenant must be registered at the Land Title Office clearly showing the future subdivision and development of the subject properties; v. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; vi. Road dedication as required; vii. Removal of the existing buildings and structures property including fences, driveways and septic tanks from the proposed Park; and viii. Park dedication as required. CARRIED 1102 RZ/026/07, 23616 132 Avenue, RS-2 to RM-1 and R-1 Staff report dated October 8, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6694-2009 and Maple Ridge Zone Amending Bylaw No. 6695-2009 to permit development of 12 townhouses and one single family lot be given first reading and be forwarded to Public Hearing. R/09-415 RZ/026/07 BL No. 6694-2009 It was moved and seconded BL No. 6695-2009 First reading 1. That Bylaw No. 6694-2009 be given first reading and be forwarded to Public Hearing; Council Minutes October 27, 2009 Page 10 of 16 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 66-2009 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6694-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6694-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6694-2009 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant including the construction of the equestrian trail and receipt of the deposit of security as outlined in the Agreement; ii . Amendment to Figures 2, 3A and Figure 4 of the Silver Valley Area Plan; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. A Right-of-Way Agreement filed at the Land Titles Office for access to lands to the south; v. Registration of a Restrictive Covenant protecting the Visitor Parking in the townhouse site; vi. Removal of existing buildings; vii. Park dedication as required; viii. Road dedication as required. CARRIED 1103 RZ/104/06, 10578 245B Street and 10601 Jackson Road, RS-2 to RS-1b Staff report dated October 13, 2009 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6697-2009 and Maple Ridge Zone Amending Bylaw No. 6698-2009 to permit a subdivision of approximately 18 single family lots be given first reading and be forwarded to Public Hearing. Council Minutes October 27, 2009 Page 11 of 16 R/09-416 RZ/104/06 BL No. 6697-2009 It was moved and seconded BL No. 6698-2009 First reading 1. That Bylaw No. 6697-2009 be given first reading and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6697-2009 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a public hearing on the bylaw; 3. That Bylaw No. 6697-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6697-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6698-2009 be given first reading and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i. Amendment to Schedules "B" & "C" of the Official Community Plan; ii . Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. A Statutory right of way plan and agreement must be registered at the Land Title Office (for storm drainage and municipal access to the Park); iv. Road and Park dedication as required; v. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. CARRIED 1104 VP/110/08, 13719, 13751 and 13819 232 Street Staff report dated October 7, 2009 recommending that the Corporate Officer be authorized to sign and seal VP/110/08 to vary RM-1 (Townhouse Residential) setback requirements. Council Minutes October 27, 2009 Page 12 of 16 R/09-417 VP/110/08 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal VP/110/08 respecting property located 13719, 13751 and 13819 232 Street. CARRIED 1105 DP/009/09, 13719, 13751 and 13819 232 Street Staff report dated October 6, 2009 recommending that the Corporate Officer be authorized to sign and seal DP/009/09 to permit construction of 145 townhouses under the RM-1 (Townhouse Residential) zone. R/09-418 DP/009/09 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DP/009/09 respecting property located 13719, 13751 and 13819 232 Street. CARRIED 1106 RZ/095/06, 12636 228 Street, First Extension Staff report dated October 8, 2009 recommending that a one year extension be granted for rezoning application RZ/095/06 to permit a five lot subdivision under the RS-1b (One Family Urban [Medium Density] Residential) zone. R/09-419 RZ/095/06 First extension It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application RZ/095/09 (property located at 12636 228 Street), and that the following conditions be addressed prior to consideration of Final Reading; Council Minutes October 27, 2009 Page 13 of 16 1. Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; 2. Road dedication as required; and 3. Demolition of the existing house. CARRIED 1107 Albion Dyking District and Maple Ridge Road 13 Dyking District Staff report dated October 4, 2009 recommending that a letter be sent to the Ministry of Community Services requesting a mutually agreeable program to address funding for the Dyking Districts. R/09-420 Albion Dyking and Road 13 Dyking District Sign and seal It was moved and seconded That staff be directed to send a letter to the Ministry of Community Services requesting that the Ministry put in place a mutually agreeable program that addresses the following: 1. funding for all necessary improvements required to the Albion Dyking District and Maple Ridge Road 13 Dyking District to bring them to current flood protection standards. 2. funding for ongoing annual maintenance costs to protect these improvements. 3. enabling legislation that will provide legal access for construction and maintenance to those portions of the Albion Dyke currently located on private property and all to be established with the Province before the District agrees to the transfer of responsibility of these Provincial Improvement Areas. CARRIED 1108 Light Pollution Abatement Staff report dated October 9, 2009 recommending the continuation of the conversion to flat cut-off lenses for municipally installed lighting fixtures and consideration of the inclusion of light pollution control standards in signage and servicing bylaws. Council Minutes October 27, 2009 Page 14 of 16 R/09-421 Light Pollution Abatement It was moved and seconded 1. That staff continue with conversion to flat cut-off lenses for municipally installed lighting fixtures; and further 2. That the feasibility of including light pollution control standards in our signage and servicing bylaws be considered, when next reviewing these bylaws. CARRIED 1109 The Royal Canadian Legion -Remembrance Day Parade Staff report dated October 5, 2009 providing information regarding the request received from the Royal Canadian Legion -Maple Ridge Branch #88 to use municipal streets for a parade on Wednesday, November 11, 2009. For information only Financial and Corporate Services (including Fire and Police) -Nil Community Development and Recreation Service -Nil Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS-Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL-Nil Council Minutes October 27, 2009 Page 15 of 16 1400 1500 MAYOR'S REPORT Mayor Daykin spoke to how funding cuts have affected the Youth Justice group and noted that funding was received from MLA, Marc Dalton, that will see the group function into the first quarter of 2010. Mayor Daykin attended the Pitt River Bridge ribbon cutting along with Councillor Speirs and Councillor Ashlie. The Mayor advised that the Economic Summit will be held on Thursday, October 29, 2009 at The Act. COUNCILLORS' REPORTS Councillor King Councillor King advised that Maple Ridge Council has been challenged by Pitt Meadows Council to ride their bike to Council meetings during the week of November 2-8, 2009 for Bike to Work Week. She also advised that the Vancouver Area Cycling Coalition (VACC) will be hosting a Bike Station for Bike to Work Week on November 5, 2009 at the south end of the Golden Ears Bridge. Councillor King attended the KEEPS Salmon return event, the Stephen Lewis Foundation Grandmother's for Africa event, the Golden Harvest Event and the Laity Pumpkin Patch , along with several other events. Councillor Morden Councillor Morden attended a field dedication for Norm and Betty Pelton at the UBC Research Forest, the Golden Harvest Event and the Maple Ridge Hospital Gala fundraising event. He participated in a ride-along in RCMP Air One, toured the North Fraser Therapeutic Riding Association facility and attended a Chamber of Commerce meeting. Councillor Speirs Councillor Speirs attended the Haney Farmer's Market, the Maple Ridge Hospital Gala, a Municipal Insurance Association Annual General Meeting, a Joint Parks and Recreation Services Commission meeting with the Township of Langley, a workshop with the Katzie and a tour of the North Fraser Therapeutic Association facility. Councillor Speirs also noted that on Saturday, October 31, 2009 the Extra Foods workers will be holding a rally. Council Minutes October 27, 2009 Page 16 of 16 Councillor Hogarth Councillor Hogarth advised that on Wednesday, October 28, 2009 there will be a Heritage Context Study held in Council Chambers. Councillor Hogarth attended the United Way Hot Dog Sale at Municipal Hall, a tour of the North Fraser Therapeutic Riding Association facility, the Senior's Networking Conference and the Golden Harvest event. He also attended meetings of the Municipal Advisory Committee on Accessibility Issues and the Economic Advisory Commission. Councillor Dueck Councillor Dueck attended the Public Art Steering Committee meeting. Councillor Ashlie Councillor Ashlie attended the Golden Harvest event, the 10 year celebration for the Seniors' Centre, the North Fraser Therapeutic Riding Association facility tour, the Child Care Resource and Referral (CCRR) Fall Fair and Lt-General Romeo Dallaire's speaking engagement at The Act. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS-Nil 1800 QUESTIONS FROM THE PUBLIC 1900 Sean McKenzie Mr. McKenzie asked if there is an application for a hotel on 224th Street and expressed a need for new establishments on the street. Staff offered to meet with Mr. McKenzie to further discuss the issue. ADJOURNMENT -9:36 p.m. Certified Correct C. Marlo, Corporate Officer