HomeMy WebLinkAbout2009-11-30 and 2009-12-01 Adopted Business Planning Minutes.pdfDistrict of Maple Ridge
COUNCIL BUSINESS PLANNING
November 30 and December 1, 2009
The Minutes of the Municipal Council Business Planning held on November 30 and
December 9, 2009 at 9:00 a.m. in the Council Chambers of the Municipal Hall,
11995 Haney Place, Maple Ridge, British Columbia.
PRESENT
Elected Officials
Mayor E. Daykin
Councillor C. Ashlie
Councillor J. Dueck
Councillor A. Hogarth
Councillor L. King
Councillor M. Morden
Councillor C. Speirs
Appointed Staff
J. Rule, Chief Administrative Officer
M. Murray, General Manager of Community Development,
Parks and Recreation Services
P. Gill, General Manager Corporate and Financial Services
F. Quinn, General Manager Public Works and Development
Services
J. Leeburn, Executive Director
Other Staff as Required
T. Thompson, Manager of Financial Planning
C. Marlo, Manager of Legislative Services
L. Benson, Manager of Sustainability and Corporate
Planning
Note: These Minutes are posted on the Municipal Web Site at www.mapleridge.ca
1. OPENING REMARKS
The Chief Administrative Officer welcomed Council and staff to the 2009-
2010 Business Planning sessions.
2. BUSINESS PLANNING PROCESS/FINANCIAL PLAN OVERVIEW
The Manager of Sustainability and the General Manager, Corporate and
Financial Services provided overviews of the business planning process and
the financial plan.
3. BUSINESS PLANS -OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER
Business Plans for Administration, Sustainability, Economic Development and
Communications were presented.
Council Business Planning Minutes
November 30 and December 1, 2009
Page 2 of 5
4. BUSINESS PLAN -OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER
The Business plan for the Human Resources Department was presented by
the Executive Director.
5. BUSINESS PLANS -PUBLIC WORKS & DEVELOPMENT SERVICES
Business Plans for Public Works & Development Services departments were
presented.
6. BUSINESS PLANS -CORPORATE & FINANCIAL SERVICES
Business Plans for Corporate and Financial Services departments were
presented.
7. PUBLIC INPUT -Nil
Note: The meeting recessed at 4:00 p.m. and reconvened at 9:00 a.m. on
December 1, 2008.
8. BUSINESS PLANS -COMMUNITY DEVELOPMENT, PARKS & RECREATION
Business Plans for Community Development, Parks & Recreation departments
were presented.
9. CAPITAL WORKS PROGRAM
The General Manager, Corporate and Financial Services reviewed the Capital
Works Program.
10. FINANCIAL PLAN RECOMMENDATIONS
The General Manager, Corporate and Financial Services provided an overview
of the 2010-2014 Financial Plan.
Council Business Planning Minutes
November 30 and December 1, 2009
Page 3 of 5
R/09-483
2010-2014
Business Plan It was moved and seconded
A. That staff be directed to prepare a 2010-2014 Financial Plan
incorporating the Business Plans and include the following:
1. Tax increase of 3% per year for general purposes in 2010
through 2014.
2. Tax increase of 1% per year for infrastructure sustainability
in 2010 through 2014.
3 . The continued implementation of the Fire Department
Master Plan and associated levy, with levy increase being
significantly less in 2013 and no additional levy in 2014.
4. Growth in tax revenue from all property classes combined
is estimated at 2.35% per year.
5. The 2010 property tax levy for the Major Industrial property
be reduced by 5%, to ensure tax rates remain competitive,
as discussed on page 21.
6. Water Utility rate increase of 9% per year; Sewer Utility rate
increase of 5% per year, as discussed on page 15.
7. Recycling rate increase of 4 .9% in 2010, and 3% annual
increase thereafter, as discussed on page 16.
8. Growth Costs, as detailed in Figure 5 on page 8, in
accordance with Financial Sustainability Policy 5.52 -2.0.
9. Items to be funded from General Revenue Surplus include
adjusting the timing of funding for Growth Costs as
detailed in Figure 6 on page 9.
10. Capital Works Program totalling $29 million for 2010, $23
million for 2011, $29 million for 2012, $31 million for
2013, and $15 million in 2014 as summarized in Figure 9
on page 10 and Figure 10 on page11, with project listing
on page 30.
11. The borrowing of $2.2 million for 2010, $3.4 million for
2011, $4.1 million in 2012, and $6 million in 2013, as
outlined in Figure 15 on page 17 and in accordance with
Financial Sustainability Policy 5.52 -8.0.
12. Allocation of infrastructure sustainability funds to various
business areas in the amounts of $1.34 million for 2010,
$1.85 million for 2011, $2.39 million for 2012, $2.96
million for 2013, and $3.6 million for 2014, as outlined in
Figure 20 on page 24 and in accordance with Financial
Sustainability Policy 5.52 -7.0 and 7.1.
Council Business Planning Minutes
November 30 and December 1, 2009
Page 4 of 5
13. Cost and revenue adjustments which are included in the
base budget as itemized in the reconciliation of General
Revenue Surplus in Figure 12 on page 13.
14. Incremental costs listed in Figure 13 on page 14.
B. That in 2010 Council provides policy direction on items in
Section 5 on page 18.
C. That staff be directed to seek elector approval to enable the
District to obtain debt financing, once the DCC Reserves are
nearing depletion and if any projects may qualify, seek the
Inspector of Municipalities' approval to include the interest
portion of debt payments for those projects in DCC rates and to
amend the DCC Rate Imposition Bylaw accordingly.
CARRIED
12. CLOSING REMARKS
The Chief Administrative Officer reflected on the two days of presentations. He
noted that the following issues identified by Council would be included on the
Council Matrix for discussion:
• Performance Measurement
• Economic Development
• Use of garburators
• Removal of organic waste from solid waste system
• Parks & Recreation Master Plan
• Acquisition of Strategic Properties
• Road Repaving/Rehabilitation Program
• Advocacy for improved ambulance response times
• Building on relations with the School District
• Pursuing improvements in transit with Translink
13. PUBLIC INPUT
Betty Levens, President, Ridge Meadows Seniors Society
Ms. Levens circulated a letter dated October 3, 2009 requesting District
support in the amount of $25,000 to be used to hire a manager to assistthe
Society.
Council Business Planning Minutes
November 30 and December 1, 2009
Page 5 of 5
Mike Shardlow, Chair, Economic Advisory Commission
Mr. Shardlow encouraged Council to invest additional funds in economic
development.
ADJOURNMENT-3:00 p.m.
Certified Correct
• C. Marlo, Corporate Officer