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HomeMy WebLinkAbout2010-04-27 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING April 27, 2010 The Minutes of the Municipal Council Meeting held on April 27, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer M. Murray, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services J. Pickering, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Eddie Bradley, Highway Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 602 Family Friendly Recreation Activity -Wild Play Element Park Item 1601 Water Act Report 400 APPROVAL OF THE AGENDA The agenda was approved with the additions of Items 602 and 1601 Council Minutes April 27, 2010 Page 2 of 20 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of April 13, 2010 R/2010-217 Minutes Regular Council April 13, 2010 501 ICwas moved and seconded That the minutes of the Regular Council Meeting of April 13, 2010 be adopted as circulated CARRIED 502 Minutes of the Public Hearing Meeting of April 20, 2010 R/2010-218 Minutes Public Hearing April 20, 2010 It was moved and seconded That the minutes of the Public Hearing of April 20, 2010 be received . CARRIED 503 Minutes of the Development Agreements Committee Meetings of April 12(2) and 14, 2010. R/2010-219 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of April 12(2) and 14, 2010 be received. CARRIED Council Minutes April 27, 2010 Page 3 of 20 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 601 Downtown Enhancement Project -A. Wood, Municipal Engineer The Municipal Engineer gave a PowerPoint presentation which provided background information on the downtown enhancement project, outlined project goals and detailed what will be accomplished through the project. He highlighted the visual differences in the streetscape, spoke to challenges faced as the project progresses and outlined construction methodology and activities completed to date. He also highlighted upcoming key events and milestones of the project and advised that the official groundbreaking ceremony for the project is scheduled for April 30, 2010 at 1:00 p.m. 602 Family Friendly Recreation Activity -Wild Play Element Park The Director of Parks and Facilities gave a PowerPoint presentation providing information on the proposed "Wild Play Element Park. He advised on how the initiative to provide a family friendly recreation activity came about, spoke to the consultation process and outlined the proposal for a wild play element park. He showed a video of existing wild play element parks. 700 DELEGATIONS 701 Race the Ridge Event -Barry Lyster Mr. Lyster gave a PowerPoint presentation on the annual Race the Ridge stage race. He outlined the history of the race in Maple Ridge and provided details on where and when the different types of races will be held. 800 UNFINISHED BUSINESS 801 Affordable Housing Strategy Staff report dated April 8, 2010 recommending that proposed timing of the affordable housing policy be endorsed. Council Minutes April 27, 2010 Page 4 of 20 R/2010-220 Affordable Housing Strategy It was moved and seconded That the proposed timing for development of the affordable housing policy identified in the staff report dated April 8, 2010 be endorsed. 802 South Haney Neighbourhood Initiative Staff report dated April 8, 2010 recommending that reallocation of funds from the affordable housing strategy budget to the neighbourhood development initiative in the South Haney area be authorized. The General Manager of Community Development, Parks and Recreation Services clarified that the intent of the South Haney Neighbourhood initiative is to bring in a skilled facilitator to help establish a broad network of community members for involvement in discussion focusing on neighbourhood issues and solutions. R/2010-221 South Haney Neighbourhood Initiative It was moved and seconded That the reallocation of $25, 000 from the affordable housing strategy budget to the neighbourhood development initiative in the South Haney area described in the staff report dated April 8, 2010 including involvement of all of the appropriate partner agencies involved in the Social Planning Advisory Committee be authorized. CARRIED 900 CORRESPONDENCE -Nil Council Minutes April 27, 2010 Page 5 of 20 1000 BY-LAWS Note Items 1001 to 1005 are from the Public Hearing of April 20, 2010 Bylaws for Second and Third Readings 1001 Greenhouse Gas Emissions Reduction Targets Maple Ridge Official Community Plan Amending Bylaw No. 6726-2010 To amend Chapter 5, Natural Features of the Maple Ridge Official Community Plan to incorporate greenhouse gas emissions reduction targets Second and third readings R/2010-222 BL No. 6726-2010 Second and third It was moved and seconded That Bylaw No. 6726-2010 be given second and third readings. CARRIED 1002 RZ/027 /09, 24155 124 Avenue Maple Ridge Zone Amending Bylaw No. 6720-2010 To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit subdivision into two single family residential lots Second and third readings R/2010-223 RZ/027 /09 BL No. 6720-2010 It was moved and seconded Second and third That Bylaw no. 6720-2010 be given second and third • readings. CARRIED Coun cil Minutes April 27, 2010 Page 6 of 20 Note: Councillor Hogarth excused himself from the discussion of Item 1003 as he manages the property in the application 1003 RZ/086/08, 12060, 12068, 1207 4 & 12082 227 Street Maple Ridge Zone Amending Bylaw No. 6712-2010 To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a four-storey, wood-frame 81 unit apartment Second and third readings R/2010-224 RZ/086/08 BL No. 6712-2010 It was moved and seconded Second and third That Bylaw No. 6712-2010 be given second and third readings. CARRIED Note: Councillor Hogarth returned to the meeting 1004 RZ/095/08, 22590 116 Avenue Maple Ridge Zone Amending Bylaw No. 6721-2010 To rezone from RS-1 (One Family Urban Residential) to RM-1 (Townhouse Residential) to permit construction of a 6 unit townhouse development Second and Third Readings R/2010-225 RZ/095/08 BL No. 6721-2010 It was moved and seconded Second and third R/2010-226 RZ/095/08 That Bylaw No. 6721-2010 be given second and third readings. BL No. 6721-2010 It was moved and seconded Deferral That consideration of Resolution R/2010-225 be deferred for one month. CARRIED Council Minutes April 27, 2010 Page 7 of 20 1005 RZ/063/09, 24086 & 24108 104 Avenue; 10366 240 Street; 10336 240A Street Maple Ridge Zone Amending Bylaw No. 6713-2010 To rezone from RS-2 (One Family Suburban Residential) and RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit the construction of a 96 unit townhouse development Second and third readings The Director of Planning advised on the number of units approved for development in the last 6 months in the Albion area as well as the number of units in the area pending approval. R/2010-227 RZ/063/09 BL No. 6713-2010 It was moved and seconded Second and third That Bylaw No. 6713-2010 be given second and third readings. CARRIED Councillor King, Councillor Speirs -OPPOSED R/2010-228 1005.1 Meeting with Board of Education It was moved and seconded R/2010-229 Meeting with That a discussion pertaining to development in areas which have no schools be held at the next available Council Workshop, with the participation of the School District No. 42 Board of Education and both MLA's. Board of Education It was moved and seconded AMENDMENT That the words "and both MLA's" be deleted. CARRIED MOTION AS AMENDED CARRIED Council Minutes April 27, 2010 Page 8 of 20 Bylaws for Final Reading 1006 RZ/094/07, 23948 and 23942 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 6579-2008 Staff report dated April 12, 2010 recommending final reading To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) and R-3 (Special Amenity Residential District) to permit a 15 lot subdivision Final reading R/2010-230 RZ/094/07 BL No. 6579-2009 It was moved and seconded Final reading That Bylaw No. 6579-2009 be adopted. CARRIED 1007 Maple Ridge 202 Street Sanitary Sewer Services Bylaw No. 6692-2009 To establish a Local Area Service to provide sanitary sewer service to 14 lots on 12300 and 12400 Block of 202 Street Final reading R/2010-231 BL No. 6692-2009 Final reading It was moved and seconded That Bylaw No. 6692-2009 be adopted. CARRIED 1008 Maple Ridge Recreation Facility Fees Amending Bylaw No. 6727-2010 To amend Parks & Leisure Services fees and charges Final reading R/2010-232 BL No. 6727-2010 Final reading It was moved and seconded That Bylaw No. 6727-2010 be adopted. CARRIED Council Minutes April 27, 2010 Page 9 of 20 1009 Maple Ridge Revenue Anticipation Borrowing Bylaw No. 6729-2010 To provide the District of Maple Ridge with additional opportunities to maximum investment interest revenue Final reading R/2010-233 BL No. 6729-2010 Final reading It was moved and seconded That Bylaw No. 6729-2010 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -April 12 and 19, 2010 R/2010-234 Minutes cow April 12, 19, 2010 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of April 12 and 19, 2010 be received. CARRIED Public Works and Development Services 1101 RZ/035/08, 11307 and 11295 Maple Crescent, C-3 to M-3 Staff report dated April 12, 2010 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6665-2009 to designate from Urban Residential to Industrial be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6666-2009 to permit a two-storey strata industrial warehouse building be given second reading and be forwarded to Public Hearing. Coun cil Minutes April 27, 2010 Page 10 of 20 R/2010-235 BL No. 6665-2009 First and second It was moved and seconded BL No. 6666-2009 Second Reading 1. That Bylaw No. 6665-2009 be given first and second reading and be forwarded to Public Hearing; 2. That Bylaw No. 6665-2009 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 6665-2009 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6666-2009 be given second reading and be forwarded to Public Hearing; and 5. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedule "B" of the Official Community Plan; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. Road dedication as required; v. Consolidation of the development site; vi. Removal of the existing buildings. CARRIED Councillor Morden -OPPOSED 1102 RZ/071/09, 12161237 Street, A-1 to RM-1 Staff report dated April 7, 2010 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6718-2010 to include the property within the Urban Area Boundary, change the designation to Urban Residential and to remove the 'starred property' designation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6719-2010 to permit future construction Council Minutes April 27, 2010 Page 11 of 20 of 105 townhouse units be given second reading and be forwarded to Public Hearing. R/2010-236 RZ/071/09 BL No. 6718-2010 It was moved and seconded First and second BL No. 6719-2010 Second reading 1. That Bylaw No. 6718-2010 be given first and second reading and be forwarded to Public Hearing; 2. That Bylaw No. 6718-2010 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 6718-2010 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6719-2010 be given second reading and be forwarded to Public Hearing; and 5. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Amendment to Schedule "B" of the Official Community Plan; iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. A Statutory right-of-way plan and agreement that must be registered at the Land Title Office for municipal access through the subject site; v. A Statutory right-of-way plan and agreement must be registered at the Land Title Office for the storm sewer on the agricultural land west of the subject site; vi. Registration of a Restrictive Covenant (Habitat Protection Covenant) protecting the existing trees along the northern and western boundary and the detention pond proposed on the western portion of the subject site; Council Minutes April 27, 2010 Page 12 of 20 vii. Registration of a Restrictive Covenant protecting the storm-water/rain-water bio-swale on the western neighbour's property including receipt of the deposit of security for enhancement works and a 5-year maintenance agreement; viii. Approval from the Agricultural Land Commission for utility uses (storm sewer) on agricultural land, west of the subject site; ix. Submission of a Watercourse Protection Development Permit; x. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED Councillor King, Councillor Speirs -OPPOSED 1103 RZ/072/09, 10175, 10121 and 10141240 Street, RS-2 and RS-3 to RM-1 Staff report dated April 9, 2010 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6731-2010 to designate land use to Urban Residential and Conservation, amend the Urban Boundary and to remove the 'starred property' designation be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6732-2010 to permit a 164 unit townhouse development be given second reading and be forwarded to Public Hearing. R/2010-237 RZ/072/09 BL No. 6713-2010 It was moved and seconded First and second BL No. 6732-2010 Second reading 1. That Bylaw No. 6731-2010 be given first and second readings and be forwarded to Public Hearing; 2. That Bylaw No. 6731-2010 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 6731-2010 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6732-2010 be given second reading and be forwarded to Public Hearing; and 5. That the following terms and conditions be met prior to final reading: Council Minutes April 27, 2010 Page 13 of 20 i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Amendment of Schedules "B" & "C" of the Official Community Plan; iv. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; v. Registration of a Restrictive Covenant for the protection of the Environmentally Sensitive areas (wetlands) on the proposed development; vi. Road dedication as required; vii. Consolidation of the development site; viii. Removal of the existing buildings; ix. Inclusion of the site into the Fraser Sewer Area; x. Park dedication as required; xi. Registration of a Statutory Right-of-way to allow municipal access from 240 Street to the Park; xii. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED Councillor King, Councillor Speirs -OPPOSED 1104 DVP/DP/094/07, 23948, 23942 Dewdney Trunk Road Staff report dated April 8, 2010 recommending that the Corporate Officer be authorized to sign and seal DVP/094/07 and DP/094/07 to retain the aboveground utility company plant along Dewdney Trunk Road and to permit development of five single family dwellings. R/2010-238 DVP/DP/094/07 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/094/07 respecting properties located at 23948 and 23942 Dewdney Trunk Road; and further that the Corporate Officer be authorized to sign and seal DP/094/07. CARRIED Council Minutes April 27, 2010 Page 14 of 20 1105 VP/045/06, 11566 224 Street Staff report dated April 9, 2010 recommending that the Corporate Officer be authorized to sign and seal VP/045/06 to vary maximum retaining wall height for an apartment development site. R/2010-239 VP/045/06 Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal VP /045/06 respecting property located at 11566 224 Street. CARRIED 1106 DP/068/08, Acknowledgement of Payment in Lieu, 22320 Lougheed Highway Staff report dated April 12, 2010 recommending acknowledgement of payment for one off-street parking space. R/2010-240 DP/068/08 Payment in Lieu Acknowledgement It was moved and seconded That the payment of $12,500.00 for the purchase of one off- street parking space for Lot: 45, D.L.: 398, Group 1, NWD Plan: 2899 be acknowledged. CARRIED 1107 13th Annual Vistas Run Staff report dated March 31, 2010 recommending the use of municipal streets be authorized for the 13th Annual Vistas Run on Sunday, May 30, 2010. R/2010-241 Use of Municipal Streets It was moved and seconded That use of municipal streets be authorized for the 13th Annual Vistas Run on Sunday, May 30, 2010, provided the conditions outlined in Schedule 'A' attached to the staff report dated March 31, 2010 are met. CARRIED Council Minutes April 27, 2010 Page 15 of 20 1131 Financial and Corporate Services (including Fire and Police) Inspection of Municipal Works Staff report dated April 8, 2010 providing recommendations for inspection of municipal works as requested by the Municipal Insurance Association. R/2010-242 Inspection of Municipal Works It was moved and seconded Wherein the adoption of the 2010 Provisional Budget as the Annual Budget in principle provides for a level of inspection that is affordable, be it resolved that: For Operational Services activities: A. The municipality be divided into twelve zones and that eleven times per year, the following items in each zone be inspected by motor vehicles and appropriate records of the inspection results be kept: 1. intersection visibility 2. road surface conditions 3. road shoulders 4. regulatory and warning sign conditions 5. regulatory and warning sign visibility 6. sidewalks 7. guardrails 8. valve boxes 9. ditches 10. manholes, and B. That a thorough walking inspection be undertaken once every four months of: 1. core area sidewalks 2. school walkways; and C. That an annual inspection be undertaken of: 1. road crossing culverts 2. bridges 3. the Port Haney wharf; and D. That potentially dangerous trees along boulevards and roadways be inspected on a complaint basis only and; Council Minutes April 27, 2010 Page 16 of 20 For Park Services department activities: 1. that potentially dangerous trees within greenbelt areas be inspected on a complaint basis only; 2. that playgrounds and equipment be inspected on a monthly basis; 3. that active play parks be visually inspected on a monthly basis; 4. that wharves at Whonnock Lake Park be inspected on a monthly basis; 5. that soccer sports fields be inspected weekly from September to March; that baseball fields be inspected every three weeks from April to September. CARRIED 1132 Disbursements for the month ended February 28, 2010 Staff report dated April 9, 2010 recommending that disbursements for February 2010 be approved. R/2010-243 Disbursements February 2010 It was moved and seconded That the disbursements as listed below for the month ended February 28, 2010 be approved. General Payroll Purchase Card Community Development and Recreation Service 1151 Joint Leisure Services -Agreement Review $ 3,755,079. $ 1,507,038. $ 95,195. $ 5,357,312. CARRIED Staff report dated April 12, 2010 recommending that the 2010 Joint Leisure Services Review report be received for information, that the next detailed reviewed be completed in 2015 and that joint delivery system recommendations provided in the 2010 Pa rks, Recreation and Cultural Master Plan be implemented. Council Minutes April 27, 2010 Page 17 of 20 R/2010-244 Joint Leisure Services Agreement It was moved and seconded Review That the 2010 Joint Leisure Services Review Report be received for information and that the next detailed review be completed in 2015; and further That the recommendations identified in the 2010 Parks, Recreation and Cultural Master Plan with respect to the joint delivery system be implemented at the earliest opportunity. CARRIED Correspondence -Ni I Other Committee Issues -Nil 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the April 12, 2010 Closed Council Meeting • Re-appointment of Jacqueline Mulcahy, Helmi Braches and Sarah Hossak to the Community Heritage Commission as Community at Large Members for a two-year term, commencing January 1, 2010 and expiring December 31, 2011. 1400 MAYOR'S REPORT Mayor Daykin attended a breakfast for community volunteers, Earth Day festivities, a litter pickup campaign organized by Adopt-A-Block and spoke to the Grade 6/7 class at Golden Ears Elementary. He advised that he has met with a representative from Shaw Cable and that the company is committed to restoring the local council broadcasts for digital users by the Fall of 2010. Mayor Daykin also attended the Maple Ridge Community Foundation Citizen of the Year Event and offered congratulations to Mike Murray and lneke Boekhorst as the recipients of the Citizen of the Year Award. Council Minutes April 27, 2010 Page 18 of 20 1500 COUNCILLORS' REPORTS Councillor Hogarth Councillor Hogarth reminded residents of the Ridge Meadows Home Show which runs from April 30th to May 2 and encouraged all to drop by the "Head Shave for Cancer" booth as he will be shaving his mustache to help raise funds for the Maple Ridge Hospice Society and the Ridge Meadows Hospital Foundation. Councillor Dueck Councillor Dueck attended Earth Day events, the opening for the Farmers' Market and the Maple Ridge Community Foundation Citizen of the Year Event. She offered her congratulations to Citizen of the Year Award recipients Mike Murray and lneke Boekhorst. Councillor Ashlie Councillor Ashlie attended the Maple Ridge Community Foundation Citizen of the Year Event. As a member of the selection committee of the citizen of the year award, she spoke to the many contributions made to the community by Mike Murray and lneke Boekhorst. Councillor Ashlie also attended Earth Day events, a meeting of the Agricultural Advisory Committee and participated in the Big Bike Heart and Stroke Event. Councillor King Councillor King attended Earth Day events and participated in a bike route ride. Councillor Morden Councillor Morden attended the Maple Ridge Community Foundation Citizen of the Year Event and a joint Chamber of Commerce and District of · Maple Ridge meeting. Councillor Speirs Councillor Speirs attended Earth Day events and the opening of the Farmers' Market. He participated as a judge at a writing competition held for Earth Day. He also attended the 37th Year Anniversary of the establishment of the Agricultural Land Reserve, the Good Bye Chums celebration, a tour of the Pitt Meadows Airport and the Maple Ridge Community Foundation Citizen of the Year Event. Council Minutes April 27, 2010 Page 19 of 20 1600 OTHER MATTERS DEEMED EXPEDIENT 1601 Water Act Report Councillor Ashlie spoke to the submission prepared to provide feedback to the Water Act Modernization discussion paper. Forwarded from the April 26, 2010 Workshop R/2010-245 Water Act Modernization It was moved and seconded That staff be directed to prepare a letter and submission on the Water Act Modernization inclusive of the total contents of the letter prepared for Minister Penner circulated at the April 26, 2010 Council Workshop by Councillors Ashlie and Speirs and further; That a letter be sent to all municipalities and the UBCM, with the submission attached, requesting that they write Minister Penner asking that after the technical analysis stage, the Water Act Modernization process return to the same transparent process that the process for submissions was founded on, as defined in the District's submission. CARRIED 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC John McKenzie Mr. McKenzie asked when work on the South Haney Neighbourhood Initiative will begin. Mayor Daykin advised that Mr. McKenzie can discuss details of the initiative with the General Manager of Community Development, Parks and Recreation Services. Grover Telford .Mr. Telford asked whether the busing system for getting children to schools in the Albion Area will be reviewed and improved. Council Minutes April 27, 2010 Page 20 of 20 1900 ADJOURNMENT -9:58 p.m. Certified Correct C. Marlo, Corporate Officer