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Home My WebLink About2010-07-27 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING July 27, 2010 The Minutes of the Municipal Council Meeting held on July 27, 2010 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor J. Dueck Councillor A. Hogarth Councillor L. King Councillor M. Morden Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer D. Boag, Acting General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services R. Carmichael, Acting General Manager Public Works and Development Services C. Goddard, Acting Director of Planning C. Marlo, Manager of Legislative Services John Bastaja, Chief Information Officer A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 OPENING PRAYERS Pastor Rod Shearing, High Way Church 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes July 27, 2010 Page 2 of 12 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 13, 2010 R/2010-388 Minutes Regular Council July 13, 2010 501 It was moved and seconded That the minutes of the Regular Council Meeting of July 13, 2010 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing Meeting of July 20, 2010 R/2010-389 Minutes Public Hearing July 20, 2010 It was moved and seconded That the minutes of the Public Hearing of July 20, 2010 be received. CARRIED 503 Minutes of the Development Agreements Committee Meetings of July 12(2), 14 and 19, 2010 R/2010-390 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of July 12(2), 14 and 19, 2010 be received. CARRIED Council Minutes July 27, 2010 Page 3 of 12 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Progress Report to Citizens: (Activities from January to July 2010) -Mayor Daykin Mayor Daykin gave a PowerPoint presentation highlighting activities between January and July 2010. He outlined relationships formed between the municipality and other organizations in the community, past and future transportation improvements, the continued marketing of Maple Ridge to encourage investment, initiatives focusing on community safety, the progress being made in the downtown core and the partnerships in sustainability and the environment. Mayor Daykin addressed the community's need for increased shopping opportunities, outlined the policy work being carried out at the municipal level and detailed the District's priorities for 2010 and 2011. 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE 901 Pension Reform -New Westminster & District Labour Council E-mail dated June 18, 2010 from Carolyn Rice, Secretary-Treasurer, New Westminster & District Labour Council requesting support for the Federation of Canadian Municipalities resolution and four point plan to expand and improve Canada's pension system. Forwarded from the July 5, 2010 Council Workshop Meeting R/2010-391 Pension Reform It was moved and seconded That a letter be forwarded to the Federation of Canadian Municipalities supporting the four point plan to expand and improve Canada's pension system. CARRIED Council Minutes July 27, 2010 Page 4 of 12 902 Request for Patron Participation Entertainment Endorsement, Don Cherry's Sports Grill -Liquor Control and Licensing Branch Letter dated July 14, 2010 from Theresa Killoran, A/Deputy General Manager, Licensing and Local Government Liaison advising that the request from Don Cherry's Sports Grill for the addition of patron participation entertainment has been denied. 1000 BY-LAWS Note: Item 1001 is from the Public Hearing of July 20, 2010 Bylaws Third Readings 1001 RZ/017 /10, 12472 Laity Street Maple Ridge Zone Amending Bylaw No. 6728-2010 To rezone from RS-1a (One Family Amenity Residential) to R-1 (Residential District) to permit the future subdivision of 2 single family lots Third reading R/2010-392 RZ/017 /10 BL No. 6728-2010 It was moved and seconded That Bylaw No. 6728-2010 be given third reading. OPPOSED -Councillor Ashlie, Councillor Morden Bylaws for Final Reading 1002 RZ/087 /07, 23940 118 Avenue Maple Ridge Zone Amending Bylaw No. 6602-2008 Staff report dated July 15, 2010 recommending final reading CARRIED To rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit a 5 lot subdivision Council Minutes July 27, 2010 Page 5 of 12 R/2010-393 RZ/087/07 BL No. 6602-2008 It was moved and seconded That Bylaw No. 6602-2008 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -July 19, 2010 R/2010-394 Minutes cow July 19, 2010 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of July 19, 2010 be received . CARRIED Public Works and Development Services 1101 RZ/093/06, 23050, 23024 and 23000 136 Avenue, Final One Year Extension Staff report dated July 7, 2010 recommending that a final one year extension be granted for rezoning application RZ/093/06 to permit development of 84 single family lots and 6 street townhouses units (duplex-type units) under the R-1 (Residential District), R-3 (Special Amenity Residential District), RS-1b (One Family Urban [Medium Density] Residential) and RST (Street Townhouse Residential) zones. Council Minutes July 27, 2010 Page 6 of 12 R/2010-395 RZ/093/06 One Year Final Extension It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a final one year extension be granted for rezoning application RZ/093/06 (property located at 23050, 23024 and 23000 136 Avenue) and that the following conditions be addressed prior to consideration of final reading: (a) Department of Fisheries and Oceans approval for instream works and creek crossing in the southwest corner of the site; (b) Registration of a Rezoning Servicing Agreement including the deposit of security as outlined in the Agreement; (c) Amendment to Part IV, Figure 2 (Land Use Plan), Figure 3A (Blaney Hamlet Land Use Plan) and Figure 4 (Trails/ Open Space) of the Silver Valley Area Plan of the Official Community Plan; (d) Registration of a Section 219 Covenant for a Geotechnical Report that addresses the suitability of the site for the proposed development; (e) A Statutory Right-of-Way plan and agreement must be registered at the Land Title Office for the sanitary sewer system to be built from Foreman Drive and 136 Avenue; (f) Consolidation of the development site; (g) Park dedication as required; (h) Road dedication for site access purposes as required, including those portions of 136 Avenue and 231 Street south of 136 Avenue that will be located on the property north of the development site (23103 136 Avenue); (i) Construction of those portions of 136 Avenue and 231 Street south of 136 Avenue that will be dedicated on the property north of the development site (23103 136 Avenue), reconstruction of the portion of existing 136 Avenue from development site east to 232 Street to an urban standard, and construction of the emergency access road through the Park land at the southwest corner of the site; U) Removal of the existing buildings; (k) A Section 219 Restrictive Covenant for the duplex design must be registered at the Land Title Office; (I) Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the developer will provide a Site Profile for the subject lands. Council Minutes July 27, 2010 Page 7 of 12 (m) Construction of an equestrian trail through the Park along the south boundary of the site; (n) An Archaeological Impact Assessment for potential archaeological finds on the site is required and any recommendations or impacts to be addressed. CARRIED 1102 AL/048/10, 12787 256 Street Staff report dated July 13, 2010 recommending that Application AL/048/10 to subdivide 6.4 hectares (15.1 acres) of land within the Agricultural Land Reserve not be forwarded to the Agricultural Land Commission. R/2010-396 AL/048/10 Not Forward to ALC It was moved and seconded That Application AL/048/10 not be authorized to go forward to the Agricultural Land Commission. CARRIED Councillor Hogarth -OPPOSED 1103 Award of Contract, River Road Drainage Improvements (Darby Street to Carshill Street Staff report dated July 14, 2010 recommending that the contract for River Road Drainage Improvements (Darby Street to Carshill Street) be awarded to Double M Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. Council Minutes July 27, 2010 Page 8 of 12 R/2010-397 Award of Contract Double M Excavating It was moved and seconded That Contract No. ITT-EN10-171: River Road Drainage Improvements (Darby Street to Carshill Street), be awarded to Double M Excavating Ltd. In the amount of $2,454,227.06 excluding taxes; and That the Corporate Officer be authorized to execute the contract; and further That the Financial Plan be amended to include a capital project to replace a section of sanitary sewer for $398,945 funded from the Sewer Utility CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the Month Ended June 30, 2010 Staff report dated July 5, 2010 recommending that disbursements for June 2010 be approved. R/2010-398 Disbursements June 30, 2010 It was moved and seconded That the disbursements as listed below for the month ended June 30, 2010 be approved. General Payroll Purchase Card $ 7 ,368,289 $ 1,489,623 $ 108,521 $ 8,966.433 CARRIED Council Minutes July 27, 2010 Page 9 of 12 1200 1201 Community Development and Recreation Service -Nil Correspondence -Ni I Other Committee Issues -Nil STAFF REPORTS Award of Contract, Grant Hill (Thornhill) Communications Tower Management Staff report dated July 20, 2010 recommending that the contract for the Grant Hill communication tower site management services be awarded to WTS Wireless Technical Services and that the Corporate Officer be authorized to sign the contract. The Chief Information Officer reviewed the report. He advised that a revised version of the original report was circulated. R/2010-399 Award of Contract WTS Wireless Technical Services It was moved and seconded That the contract for the Grant Hill communication tower site management services be awarded to WTS Wireless Technical Services and that the Corporate Officer be authorized to sign that contract. CARRIED Council Minutes July 27, 2010 Page 10 of 12 1202 Information on Construction Tenders for Sanitary Sewer Extension to Corrections Centres Staff report dated July 20, 2010 providing an update on the status of the tenders for the sanitary sewer extension to the Corrections Centres. For information only 1202.1 Award of Contract No. ITT-EN10-176; Sanitary Sewer Extension to Corrections Centres; Aerial Crossings Staff report dated July 27, 2010 recommending that the contract for the Sanitary Sewer Extension to the Corrections Centres: Aerial Crossings be awarded to PW Trenchless Construction Inc., that a contract for administration and inspection se rvices be awarded to Wedler Engineering LLP and that the Corporate Officer be authorized to execute the contracts. R/2010-400 Award of Contract 1300 It was moved and seconded That Contract No. ITT-EN10-176: Sanitary Sewer Extension to Corrections Centres: Aerial Crossings, be awarded to PW Trench less Construction Inc. in the amount of $761,699.93 plus taxes; and That Wedler Engineering LLP be approved to perform contract administration and inspection services and that staff be authorized to award a contract and approve expenditures up to $285,000 plus taxes for such work; and further That the Corporate Officer be authorized to execute the contracts. CARRIED RELEASE OF ITEMS FROM CLOSED COUNCIL From the July 19, 2010 Closed Council Meeting • Appointments of Stan Duckworth, Malvin Harding, Glenn Ralph, Chris Rounding and Wal id Salem to the Economic Advisory Commission Council Minutes July 27, 2010 Page 11 of 12 1400 1500 1600 MAYOR'S REPORT Mayor Daykin attended a Mayors' Group meeting regarding the RCMP integrated teams. He will be participating in the Heritage Day events on July 31 and encouraged residents to attend. COUNCILLORS' REPORTS Councillor Ashlie Councillor Ashlie attended an Agricultural Advisory Committee Meeting. She advised that the Inaugural Wes Durksen Memorial Charity Golf Tournament will be held on September 2, 2010 at Pitt Meadows Golf Club and encouraged residents to attend. Councillor Dueck Councillor Dueck attended an Arts Council meeting. She wished fellow Councillors, Mayor Daykin and staff a good summer. Councillor Hogarth Councillor Hogarth wished all the best for the summer break and encouraged residents to go out and take advantage of all the summer activities taking place in the community. Councillor Speirs Councillor Speirs attended the opening of the WildPlay Adventure Park and participated in Bard on the Bandstand. Councillor Morden Councillor Morden attended the opening of the Wild Play Adventure Park. Councillor King Councillor King attended the WildPlay Adventure Park opening and Music on the Wharf. She encouraged residents to attend upcoming Music on the Wharf events scheduled for August 9 and August 23 and also encouraged all to support the Farmers' Market. She wished colleagues and staff a happy holiday. OTHER MATTERS DEEMED EXPEDIENT-Nil Council Minutes July 27, 2010 Page 12 of 12 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT-8:42 p.m. Certified Correct C. Marlo, Corporate Officer