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HomeMy WebLinkAbout2014-01-14 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING January 14, 2014 The Minutes of the Municipal Council Meeting held on January 14, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1601 Renovations for Integrated Forensic Identification Services 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 1601 Council Minutes January 14, 2014 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of December 10, 2013 R/2014-003 Minutes Regular Council 501 It was moved and seconded That the minutes of the Regular Council Meeting of December 10, 2013 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meetings of January 2,2014 R/2014-502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of January 2, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil 800 UNFINISHED BUS/NESS Note: Item 801 was forwarded from the January 6, 2014 Council Workshop Meeting 801 City Designation Staff report dated January 6, 2014 recommending that staff be authorized to initiate the legislative process to change the municipal designation of Maple Ridge from a District Municipality to a City and that approval of the electors be obtained through the alternative approval process. • Council Minutes January 14, 2014 Page 3 of 15 R/2014-005 City Designation Initiate legislative process It was moved and seconded That staff be authorized to initiate the legislative process to change the municipal designation of Maple Ridge from a District Municipality to a City; and That approval of the electors be obtained through the alternative approval process. CARRIED 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Final Reading 1001 2012-077-RZ, 11935 207 Street Maple Ridge Zone Amending Bylaw No. 6941-2012 Staff report dated January 14, 2014 recommending final reading To rezone from CD-3-87 (Service Commercial, Bank or Credit Union) and CS-1 (Service Commercial) to C-2 (Community Commercial) to accommodate a new Langley Farm Market. Final reading R/2014-006 2012-077-RZ BL No. 6941-2012 Final reading It was moved and seconded That Bylaw No. 6941-2012 be adopted. 1002 Maple Ridge 2014-2018 Financial Plan Bylaw No. 7043-2013 To establish the five year financial plan Final reading CARRIED The General Manager of Corporate and Financial Services gave a presentation providing information on the financial plan bylaw and discussions throughout the year pertaining to District financial aspects. He Co uncil Minutes January 14, 2014 Page 4 of 15 also provided information on possible future changes to the current financial plan. R/2014-007 BL No. 7043-2013 Final reading It was moved and seconded That Bylaw No. 7043-2013 be adopted. CARRIED Councillor Bell -OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -January 6, 2014 R/2014-008 Minutes cow It was moved and seconded January 6, 2014 That the minutes of the Committee of the Whole Meeting of January 6, 2014 be received. CARRIED Public Works and Development Services 1101 2012-013-RZ, 24152 112 Avenue, RS-3 to RS-1b Staff report dated January 6, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7041-2013 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit future subdivision into 22 single family lots be given first reading, that comments be received from School District No. 42 prior to first and second readings of the required Official Community Plan amending bylaw and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. Council Minutes January 14, 2014 Page 5 of 15 R/2014-009 2012-013-RZ BL No. 7041-2013 First reading It was moved and seconded 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvement district boards; and vi. The Provincial and Federal Governments and their agencies and in that regard it is recommended that consultation with the above groups has been considered, and it is deemed not necessary, with the exception that it is recommended that additional consultation with School District No. 42 be required in respect of this matter, in addition to the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment. This consultation will be in the form of a referral of Bylaw No. 7041-2013 and accompanying materials; 2. Given that the stated position of School District No. 42 is not to purchase the subject property for a school site at this time, that Bylaw No. 7041-2013 be given first reading; 3. That comments from School District No. 42 be received prior to first and second reading of the required Official Community Plan amending bylaw; and Council Minutes January 14, 2014 Page 6 of 15 4. That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED Note: Councillor Bell excused herself from the discussion of Item 1102 at 7:42 p.m. as her child attends Meadowridge School. 1102 2013-105-RZ, 12162 240 Street, RS-3 to P-1 Staff report dated January 6, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 704 7-2013 to rezone from RS-3 (One Family Rural Residential) to P-1 (Park and School) to facilitate the expansion of the existing Meadowridge School at 12224 240 Street be given first reading and the applicant provide further information as described on Schedules A, C and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision (lot line adjustment). R/2014-010 2013-106-RZ BL No. 704 7-2013 First reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. Council Minutes January 14, 2014 Page 7 of 15 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7047-2013 be given first reading; and; That the applicant provides further information as described on Schedules A, C and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a subdivision (lot line adjustment}. CARRIED Note: Councillor Bell returned to the meeting at 7:46 p.m . 1103 RZ/078/10, 24211113 Avenue, RS-3 to RS-1d Staff report dated January 6, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 to adjust the area designated conservation around Seigel Creek be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6761-2010 to rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban [Half Acre] Residential) to permit future subdivision into seven single family lots be amended, be given second reading as amended and be forwarded to Public Hearing. R/2014-011 RZ/078/10 BL No. 7049-2013 First, second reading BL No. 6761-2010 Second reading Public Hearing It was moved and seconded 1. That Bylaw No. 7049-2013 be given first and second readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7049-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; Council Minutes January 14, 2014 Page 8 of 15 3. That Bylaw No. 7049-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan 4. That it be confirmed that Bylaw No. 7049-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6761-2010 be amended as identified in the staff report dated January 6, 2014, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment of Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; iii. Road dedication as required; iv. Park dedication as required; v. Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land Title Office; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 1104 2011-084-RZ, 11185 240 Street, Housing Agreement Bylaw Staff report dated January 6, 2014 recommending that 11185 240 Street Housing Bylaw No. 7045-2013 to permit the District to enter into a housing agreement to allow for two rental dwelling units on the second storey of a proposed multi-use building be given first, second and third readings. Council Minutes January 14, 2014 Page 9 of 15 R/2014-012 2011-084-RZ BL No. 7045-2013 Three readings It was moved and seconded That Bylaw No. 7045-2013 be given first, second and third readings. CARRIED 1105 2011-099-RZ, 12122 and 12130 203 Street, RS-1 to R-1 and R-2 Staff report dated January 6, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6884-2011 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit future subdivision into 16 lots be given second reading and be forwarded to Public Hearing. R/2014-013 2011-099-RZ BL No. 6884-2011 Second reading Public Hearing It was moved and seconded 1. That Bylaw No. 6884-2011 be given second reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development. CARRIED 1106 RZ/028/10, 20623 and 20615 113 Avenue and 11312 206 Street, Final One Year Extension Staff report dated January 6, 2014 recommending that rezoning application RZ/028/10 to permit an apartment building with 36 units be granted a final one year extension. Council Minutes January 14, 2014 Page 10 of 15 R/2014-014 RZ/028/10 Final One Year Extension It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a final one year extension be granted for rezoning application RZ/028/10 (property located at 20623 and 20615 113 Avenue, and 11312 206 Street) and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; ii. Registration of a Geotechnical Report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iii. Road dedication as required; iv. Consolidation of the development site; v. Removal of the existing buildings; vi. Registration of a Restrictive Covenant protecting the Visitor Parking. CARRIED 1107 2012-077-DP, 11935 207 Street Staff report dated January 6, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-077-DP to permit construction of a new commercial retail building to accommodate a new Langley Farm Market at the corner of 207 Street and 119 Avenue. R/2014-015 2012-077-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-077-DP respecting properties located at 11935 207 Street. CARRIED Council Minutes January 14, 2014 Page 11 of 15 1108 2012-080-SD, 5% Money in Lieu of Parkland Dedication, 12150 203 Street Staff report dated January 6, 2014 recommending that the owner of the subject property pay an amount that is not less than $96,500.00 R/2014-016 2012-080=SD Money in Lieu of Parkland Dedication It was moved and seconded That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 12150 203 Street, under application 2012-080-SD, shall pay to the District of Maple Ridge an amount that is not less than $96,500.00. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended November 30, 2013 Staff report dated January 6, 2014 recommending that the disbursements for the month ended November 30, 2013 be approved. R/2014-017 Disbursements November 2013 It was moved and seconded That the disbursements as listed below for the month ended November 30, 2013 be approved: General Payroll Purchase Card 1132 Adjustments to the 2013 Collector's Roll $ 9,701,750. $ 2,458,661. $ 102,267. $ 12,262,678. CARRIED Staff report dated January 6, 2014 submitting information on changes to the 2013 Collector's Roll through the issuance of Supplementary Roll 10. For information only No motion required Council Minutes January 14, 2014 Page 12 of 15 1133 2013 Council Expenses 1200 1300 1400 Staff report dated January 6, 2014 providing information on Council expenses to the end of November 2013. For information only No motion required Community Development and Recreation Service -Nil Correspondence -Ni I Other Committee Issues -Nil STAFF REPORTS -Nil RELEASE OF ITEMS FROM CLOSED COUNCIL Item 1300 is the announcement of the release of items: From the Closed Council Meeting of January 6, 2014 • Maple Ridge Agricultural Advisory Committee term appointments for 2014-2015 of Ian Brooks, Georgina Rodriguez and Al Kozak For information only No motion required MAYOR'S REPORT Mayor Daykin attended the Caring Place Christmas Dinner. He encouraged residents to visit the art gallery to attend the Group of Nine art show. Council Minutes January 14, 2014 Page 13 of 15 1500 1600 1601 COUNCILLORS' REPORTS Councillor Dueck Councillor Dueck attended a Ridge Meadows Recycling Society meeting. Councillor Masse Councillor Masse attended meetings of the Maple Ridge Community Heritage Commission, the Maple Ridge Social Planning Advisory Committee and the North Fraser Post Secondary Education Task Force .. Councillor Morden Councillor Morden attended a meeting of the Maple Ridge-Pitt Meadows Parks and Leisure Services Commission. He worked at the Christmas Haven dinner and also attended the memorial service for Dr. Marco Terwiel. Councillor Hogarth Councillor Hogarth attended a meeting of the North Fraser Post Secondary Education Task Force. Councillor Bell Councillor Bell attended a meeting of a Lower Mainland Local Government Association subcommittee. Councillor Ashlie Councillor Ashlie attended a meeting of the Maple Ridge-Pitt Meadows Social Planning Advisory Committee. She provided information on a survey through My Health My Community and encouraged residents to participate. OTHER MATTERS DEEMED EXPEDIENT Renovations for Integrated Forensic Identification Services Staff report dated January 14, 2014 recommending that the contract for renovations to the RCMP Integrated Forensic Section located in the main RCMP building in Maple Ridge be awarded to Pax Construction and that the Corporate Office be authorized to execute the contract. R/2014-018 Award of Contract Pax Construction It was moved and seconded That a contract in the amount of $330,029.80, inclusive of taxes, for renovations to the RCMP Integrated Forensic Council Minutes Janu ary 14, 2014 Page 14 of 15 1700 1800 Section located in the main RCMP building in Maple Ridge, be awarded to Pax Construction, and further that a 20% contingency of $66,006 be established for any unanticipated scope changes and that the Corporate Officer be authorized to execute the contract, noting that the District will be reimbursed for these costs by the RCMP Integrated Forensic Identification Services Unit. CARRIED NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil QUESTIONS FROM THE PUBLIC Elizabeth Rosenau Ms. Rosenau expressed concern over fees for parking at the Ridge Meadows Hospital. She asked whether costs to maintain the parking lot have been determined, how much revenue is generated, how much money is transferred to Impark and wondered whether parking fees could be reduced to match other fees for parking in the municipality. Grover Telford Mr. Telford advised that he is heading a group named POP (Perturbed Over Pay Parking) to speak to concerns pertaining to parking fees at the Ridge Meadows Hospital. He asked what the actual parking fee policy of the Ministry of Health is and whether that policy is in line with other parking fees in the community. He asked Council to ascertain when the Impark contract expires and asked whether a bylaw can be developed to eliminate pay parking as done by Delta at their hospital. Mayor Daykin advised that Council does not have the ability to change pay parking fees at Ridge Meadows Hospital Graham Mowatt Mr. Mowatt asked whether it is possible to place information on My Health My Community into the local newspaper. He advised that Randy Kamp is hosting an open forum on prebudget speeches and encouraged residents to attend. Mr. Mowatt whether Council could spend more time and money explaining how the tax system is controlled by property assessments. Council Minutes January 14, 2014 Page 15 of 15 1900 ADJOURNMENT -8:45 p.m. Certified Correct C. Marlo, Corporate Officer