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HomeMy WebLinkAbout2014-01-28 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING January 28, 2014 The Minutes of the Municipal Council Meeting held on January 28, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff P. Gill, Acting Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services D. Pollock, Acting General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS -Nil 400 APPROVAL OF THE AGENDA The agenda was approved as circulated Council Minutes January 28, 2014 Page 2 of 16 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of January 14, 2014 R/2014-028 Minutes Regular Council 501 It was moved and seconded That the minutes of the Regular Council Meeting of February 14, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of December 10, 2013 and January 21, 2014 R/2014-029 Minutes Public Hearing 502 It was moved and seconded That the minutes of the Public Hearing of December 10, 2013 and January 21, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of January10, 14(3) and 20, 2014 R/2014-030 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of January10, 14(3) and 20, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil Council Minutes January 28, 2014 Page 3 of 16 700 DELEGATIONS 701 Canadian Pacific Railway • Mike Lovecchio, Director, Government Affairs Mr. Lovecchio gave a PowerPoint presentation providing information on Canadian Pacific Railway, advising on the ownership of tracks and cars, and the legislation governing the transportation of dangerous goods. He also advised on the safety of railway transportation. 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Third Reading Note: Item 1001 is from the Public Hearing of January 21, 2014 1001 2011-134-RZ, 24891-104th Avenue, 10480 & 10640 -248th Street, 24860 -106th Avenue 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6886-2011 To designate from conservation to medium density residential and to remove a conservation boundary Third reading R/2014-031 2011-134-RZ BL No. 6886-2011 Third reading It was moved and seconded That Bylaw No. 6886-2011 be given third reading. CARRIED Council Minutes January 28, 2014 Page 4 of 16 1001.2 Maple Ridge Zone Amending Bylaw No. 6887-2011 To rezone from RM-1 (Townhouse Residential) to R-1 (Residential District) and from A-2 (Upland Agricultural) to RM-1 (Townhouse Residential) and from R-1 (Residential District) to RM-1 (Townhouse Residential) to adjust zoning boundaries that will permit the future development of 64 townhouses and 36 single family lots Third reading R/2014-032 2011-134-RZ BL No. 6887-2011 Third reading It was moved and seconded That Bylaw No. 6887-2011 be given third reading. Bylaws for Final Reading 1002 2011-084-RZ, 11185 240 Street and 11133 240 Street CARRIED Staff report dated January 28, 2014 recommending final reading 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6875-2011 To amend residential designations, to designate from Urban Residential, Conservation to Conservation and Urban Residential and from Commercial to Urban Residential and to amend the conservation area Final reading R/2014-033 2011-084-RZ BL No. 6875-2011 Final reading It was moved and seconded That Bylaw No. 6875-2011 be adopted. 1002.2 Maple Ridge Zone Amending Bylaw No. 6853-2011 CARRIED To rezone from RS-3 (One Family Rural Residential) to RST (Street Townhouse Residential), R-1 (Residential District), C-1 (Neighborhood Commercial) and R-2 (Urban Residential District) to permit the future development of 24 street townhouses, a duplex, 38 single family lots and a mixed use commercialjresidential development Final reading Council Minutes January 28, 2014 Page 5 of 16 R/2014-034 2011-084-RZ BL No. 6853-2011 Final reading It was moved and seconded That Bylaw No. 6853-2011 be adopted. CARRIED 1002.3 Maple Ridge Zone Amending Bylaw No. 6947-2012 To amend with the addition of legal descriptions in the correct sequence Final reading R/2014-035 2011-084-RZ BL No. 6947-2012 Final reading It was moved and seconded That Bylaw No. 6947-2012 be adopted. 1002.4 11185 240 Street Housing Agreement Bylaw No. 7045-2013 CARRIED To permit the District to enter into a housing agreement to allow for two rental dwelling units on the second storey of a proposed multi-use building Final reading R/2014-036 2011-084-RZ BL No. 7045-2013 Final reading It was moved and seconded That Bylaw No. 7045-2013 be adopted. 1003 2012-033-RZ, 24189 124 Avenue Maple Ridge Zone Amending Bylaw No. 6912-2012 Staff report dated January 28, 2014 recommending final reading CARRIED To rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into two lots Final reading R/2014-037 2012-033-RZ BL No. 6912-2012 Final reading It was moved and seconded That Bylaw No. 6912-2012 be adopted. CARRIED Council Minutes January 28, 2014 Page 6 of 16 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -January 20, 2014 R/2014-038 Minutes cow It was moved and seconded January 20, 2014 That the minutes of the Committee of the Whole Meeting of January 20, 2014 be received. CARRIED Public Works and Development Services 1101 2013-101-RZ, 20758 Lougheed Highway, CS-1 to G-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7048-2013 to rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to construct a new building to house the relocated Mark's Work Wearhouse store be given first reading and that the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. R/2014-039 2013-101-RZ BL No. 7048-2013 First reading It was moved and seconded That Bylaw No. 7048-2013 be given first reading; and; That the applicant provide further information as described on Schedule C and D of the Development Procedures Bylaw No. 5879-1999. CARRIED 1102 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for future subdivision into two lots be given first reading and that the applicant provide further information as described on Schedules Band F of the Development Procedures Bylaw No. 5879-1999. Council Minutes January 28, 2014 Page 7 of 16 R/2014-040 2013-113-RZ BL No. 7050-2013 First reading It was moved and seconded That Bylaw No. 7050-2013 be given first reading; and That the applicant provide further information as described on Schedules B and F of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1103 2013-115-RZ, 24440 128 Avenue, RS-3 to RS-2 Staff report dated January 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7052-2014 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit future subdivision into approximately seven single family lots be given first reading and the applicant provide further information as described on Schedules A, Band F of the Development Procedures Bylaw No. 5879-1999. R/2014-041 2013-115-RZ BL No. 7052-2014 First reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. Council Minutes January 28, 2014 Page 8 of 16 and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7052-2014 be given first reading; and; That the applicant provide further information as described on Schedules A, Band F of the Development Procedures Bylaw No. 5879 -1999, along with the information required for a Subdivision application. CARRIED 1104 2012-038-RZ, 12116 and 12170 204B Street, P-2 to R-1 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 to designate land use from Institutional to Urban Residential be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6924-2012 to rezone from P-2 (Special Institutional) to R-1 (Residential District) to permit future subdivision into four residential lots be given second reading and be forwarded to Public Hearing R/2014-042 2012-038-RZ BL No. 7044-2012 First, second reading BL No. 6924-2012 It was moved and seconded 1. That Bylaw No. 7044-2013 be given first and second readings and be forwarded to Public Hearing; 2. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7044-2013 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Bylaw No. 7044-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 7044-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; Council Minutes January 28, 2014 Page 9 of 16 5. That Bylaw No. 6924-2012 be amended as identified in the staff report dated January 20, 2014, and be given second reading and forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading. i. Approval from the Ministry of Transportation and Infrastructure; and ii. Amendment to Schedule "B" of the Official Community Plan. CARRIED 1105 2013-102-CP, Official Community Plan Adoption Bylaw No. 7060-2014 Staff report dated January 20, 2014 recommending that Maple Ridge Official Community Plan Adoption Bylaw No. 7060-2014 to make minor amendments to the Official Community Plan bylaw be given first, second and third readings. The Director of Planning advised on the revisions made to the Community Map in the Official Community Plan. R/2014-043 2013-102-CP BL No. 7060-2014 AMENDED R/2014-044 2013-102-CP BL No. 7060-2014 AMENDMENT It was moved and seconded That Bylaw No. 7060-2014 be given first, second and third readings. It was moved and seconded That the motion be revised to read "That Bylaw No. 7060-2014 be amended to include a revised Community Map and that Bylaw No. 7060-2014 as amended be given first, second and third readings". CARRIED 1106 2012-021-DP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DP to permit a two storey mixed-use commercial/residential project. Council Minutes January 28, 2014 Page 10 of 16 R/2014-045 2012-021-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-021-DP respecting property located at 11185 240 Street. CARRIED 1107 2012-021-DVP, 11185 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-021-DVP to vary building height, setbacks to 112 Avenue and 240 Street and parking for the residential component. R/2014-046 2012-021-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-021-DVP respecting property located at 11185 240 Street. CARRIED 1108 2012-020-DP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DP to permit 24 street- oriented townhouses in 6 buildings, plus one duplex for a total of 26 dwellings. R/2014-047 2012-020-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-020-DP respecting property located at 11185 240 Street and 11133 240 Street. CARRIED Council Minutes January 28, 2014 Page 11 of 16 1109 2012-020-DVP, 11185 240 Street and 11133 240 Street Staff report dated January 20, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-020-DVP to reduce front yard setbacks, widths of back yard space for end units and to apply urban road standards for the RST townhouses, to increase residential building heights for all R-2 lots and to apply the same setbacks and lot width requirements and allow vehicle access from the street rather than from the lane for R-2 lots that abut the lane common to the RST townhouses. R/2014-048 2012-020-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-020-DVP respecting property located at 11185 240 Street and 11133 240 Street. CARRIED 1110 2013-109-AL, 26520 112 Avenue, Application to Include Land into the Agricultural Land Reserve Staff report dated January 20, 2014 recommending that Application 2013- 109-AL be authorized to go forward to the Agricultural Land Commission. R/2014-049 2013-109-AL forward to ALC Authorization It was moved and seconded That Application 2013-109-AL be authorized to go forward to the Agricultural Land Commission with a summary of Council's comments and the staff report. CARRIED 1111 Award of Contract, ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block Staff report dated January 20, 2014 recommending that Contract ITT- EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. and that the Corporate Officer be authorized to execute the contract. Council Minutes January 28, 2014 Page 12 of 16 R/2014-050 Award of Contract Stroh ma ier's Excavating Ltd. It was moved and seconded That Contract ITT-EN13-71: Storm Sewer Replacement on Donovan Avenue, 21500 Block, be awarded to Strohmaier's Excavating Ltd. in the amount of $157,446.73 plus applicable taxes; and That the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended December 31, 2013 Staff report dated January 20, 2014 recommending that the disbursements for the month ended December 31, 2013 be approved. R/2014-051 Disbursements December 2013 It was moved and seconded That the disbursements as listed below for the month ended December 31, 2013 be approved: General Payroll Purchase Card $ 9,199,338. $ 1,762,257. $ 95.458. $ 11.057.053. CARRIED 1132 Alternative Approval Process for City Classification Staff report dated January 20, 2014 recommending that the alternative approval process to change classification of Maple Ridge from a District Municipality to a city be enacted. Council Minutes January 28, 2014 Page 13 of 16 R/2014-052 Alternative Approval Process City Classification It was moved and seconded WHEREAS the District of Maple Ridge ("the District") proposes to change the classification of the municipality from a District Municipality to a City; AND WHEREAS Council resolved at its January 14, 2014 meeting that approval of the electors shall be sought through the alternative approval process in relation to the change in classification; NOW THEREFORE be it resolved as follows: 1. That the Manager of Legislative Services be authorized to publish, in accordance with the Community Charter, the alternative approval process notice attached as Appendix 1 to the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification"; 2. That elector responses shall be in the form set out in Appendix 2 to the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification"; 3. That the deadline for the submission of elector response forms shall be 4:00 p.m. on Monday, March 17, 2014; 4. That a fair determination of the total number of electors of the District of Maple Ridge is 53,745; 5. That the staff report dated January 20, 2014 and titled "Alternative Approval Process for City Classification", which contains the basis on which the determination of the total number of electors of the District of Maple Ridge to which the approval process applies, shall be made available to the public on request. CARRIED Council Minutes January 28, 2014 Page 14 of 16 Community Development and Recreation Service 1151 Rescind Maple Ridge Policies 4.01, 4.03 and 4.11 Staff report dated January 20, 2014 recommending that Policies 4.01, 4.03 and 4.11 be rescinded. R/2014-053 Policies 4.01, 4.03 4.11 It was moved and seconded Rescind That the following District of Maple Ridge Policies be rescinded: Policy 4.01 -Maple Ridge Seasonal Allocation Policy 4.03 -Maple Ridge Campsite Reservations Policy 4.11 -Aerobic Safety -Exercise Classes Correspondence -Ni I Other Committee Issues -Nil CARRIED 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council Meeting of January 20, 2014 • Naming of Wharf Street Park site located at 20208 Wharf Street at Hazelwood Street to "Emmeline Mohun Park" • Maple Ridge Social Planning Advisory Committee Term Appointments for 2013-2014 of Josee Brazeau, Robert Daley and John McKenzie as Community at Large Members for two-year terms, commencing January 1, 2014 and expiring December 31, 2015. For information only No motion required Council Minutes January 28, 2014 Page 15 of 16 1400 MAYOR'S REPORT Mayor Daykin participated in a CBC Radio event held at the Billy Miner Pub. He spoke to discussions pertaining to Translink and a possible Provincial referendum. 1500 COUNCILLORS' REPORTS 1600 Councillor Bell Councillor Bell attended meetings of the Ridge Meadows Arts Council and the Lower Mainland Local Government Association Board. She also attended Family Literacy Day at the Maple Ridge Library. Councillor Hogarth Councillor Hogarth attended a "Welcome Communities" workshop. Councillor Morden Councillor Morden attended a meeting of the Ridge Meadows Seniors' Society, a Union of British Columbia Municipalities Directors' meeting, and budget consultation sessions hosted by MP Randy Kamp. He also attended Family Literacy Day and a Healthy Communities Capacity Building workshop. Councillor Ashlie Councillor Ashlie attended a meeting of the Maple Ridge Agricultural Advisory Committee. She encouraged residents to visit www.MyHealthMyCommunity.org to participate in a survey. Councillor Dueck Councillor Dueck attended a meeting of the Public Art Steering Committee. Councillor Masse Councillor Masse advised that his committee meetings had not yet begun. Mayor Daykin advised that he also attended a meeting with the Mayors of the Lower Mainland communities which host the largest RMCP detachments. OTHER MATTERS DEEMED EXPEDIENT -Nil Council Minutes January 28, 2014 Page 16 of 16 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1701 Notice of Motion by Councillor Ashlie "That Council review Policy 3.07 Council Training, Conferences & Association Building" For information only No motion required 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT -9:15 p.m. Certified Correct C. Marlo, Corporate Officer