Loading...
HomeMy WebLinkAbout2014-02-25 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING February 25, 2014 The Minutes of the Municipal Council Meeting held on February 25, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 301 Item 1300 Release of Items from Closed Council 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of Item 1300 Council Minutes February 25, 2014 Page 2 of 17 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 11, 2014 R/2014-073 Minutes Regular Council February 11, 2014 501 It was moved and seconded That the minutes of the Regular Council Meeting of February 11, 2014 be adopted as circulated 502 Minutes of the Public Hearing of February 18, 2014 R/2014-074 Minutes Public Hearing February 18, 2014 502 It was moved and seconded CARRIED That the minutes of the Public Hearing of February 18, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meetings of February 6(4), 11 and 17(2), 2014 R/2014-075 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meetings of February 6(4), 11 and 17(2), 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil Council Minutes February 25, 2014 Page 3 of 17 800 UNFINISHED BUS/NESS -Nil 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Third Reading Note: Items 1001 to 1003 are from the Public Hearing of February 18, 2014 1001 2011-099-RZ, 12122 and 12130 203 Street Maple Ridge Zone Amending Bylaw No. 6884-2011 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit future subdivision into 16 single family lots Third reading R/2014-076 2011-059-RZ BL No. 6884-2011 Third reading It was moved and seconded That Bylaw No. 6884-2011 be given third reading. 1002 RZ/078/10, 24211113 Avenue CARRIED 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7049-2013 To designate from low density residential and conservation to conservation and Low Density Residential to add to conservation and to remove from conservation Third reading R/2014-077 RZ/078/10 BL No. 7049-2013 Third reading It was moved and seconded That Bylaw No. 7049.2013 be given third reading. CARRIED Council Minutes February 25, 2014 Page 4 of 17 1002.2 Maple Ridge Zone Amending Bylaw No. 6761-2010 To rezone from RS-3 (One Family Rural Residential) to RS-1d (One Family Urban [Half Acre] Residential) to permit future subdivision into seven single family lots Third reading R/2014-078 RZ/078/10 BL No. 6761-2010 Third reading It was moved and seconded That Bylaw No. 6761-2010 be given third reading. 1003 2012-038-RZ, 12116, 12140 and 12170 204B Street CARRIED 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 To designate from Institutional and Urban Residential to Urban Residential and Institutional Third reading R/2014-079 2012-038-RZ BL No. 7044-2013 Third reading It was moved and seconded That Bylaw No. 7044-2013 be given third reading. 1003.2 Maple Ridge Zone Amending Bylaw No. 6924-2012 CARRIED To rezone from P-2 (Special Institutional) and R-1 (Residential District) to R- 1 (Residential District) and P-2 (Special Institutional) to permit the future subdivision of 4 single family lots Third reading R/2014-080 2012-038-RZ BL No. 6924-2012 Third reading It was moved and seconded That Bylaw No. 6924-2012 be given third reading. CARRIED Council Minutes February 25, 2014 Page 5 of 17 Bylaws for Final Reading 1004 2012-054-RZ, 2327 4 Silver Valley Road 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7001-2013 To designate to Low/ Medium Density Residential, Low Density Residential, Open Space and Conservation and to add Conservation and Trail Final reading R/2014-081 2012-054-RZ BL No. 7001-2013 Final reading It was moved and seconded That Bylaw No. 7001-2013 be adopted. 1004.2 Maple Ridge Zone Amending Bylaw No. 6936-2012 CARRIED To rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban (Medium Density) Residential) and RS-1 (One Family Urban Residential) to permit future subdivision into 6 lots Final reading R/2014-082 2012-054-RZ BL No. 6936-2012 Final reading It was moved and seconded That Bylaw No. 6936-2012 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -February 17, 2014 R/2014-083 Minutes cow February 17, 2014 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of February 17, 2014 be received. CARRIED Council Minutes February 25, 2014 Page 6 of 17 Public Works and Development Services 1101 2012-065-RZ, 10501 and 10601 Jackson Road, 10578 2458 Street and PIO 010-396-977, RS-3 and RS-2 to R-1b Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7059-2014 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 50 R-1 size lots under the Density Bonus option specific to the Albion Area be given first reading and that the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2014-084 2012-065-RZ BL No. 7059-2014 First reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7059-2014 be given first reading; and Council Minutes February 25, 2014 Page 7 of 17 That the applicant provide further information as described on Schedules A, B, E, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED 1102 2013-118-RZ, 20542 Dewdney Trunk Road, RS-1 and P-4a to CS-1 Staff report dated February 17, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7056-2014 to rezone from RS-1 (One Family Urban Residential) and P-4a (Place of Worship Institutional and Educational) to C-1 (Service Commercial) to align the current taxi dispatch office use with the appropriate commercial zone be given first reading and that the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. R/2014-085 2013-118-RZ BL No. 7056-2014 First reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required specifically with: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies; and in that regard, it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and Council Minutes February 25, 2014 Page 8 of 17 That Bylaw No. 7056-2014 be given first reading; and That the applicant provide further information as described on Schedules A and C of the Development Procedures Bylaw No. 5879-1999. CARRIED 1103 2012-054-DVP, 2327 4 Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-054-DVP to increase building height, reduce exterior side yard setbacks and reduce front yard setbacks. R/2014-086 2012-054-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-054-DVP respecting property located at 2327 4 Silver Valley Road. CARRIED 1104 RZ/107 /10, 23657 and 23651132 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application RZ/107 /10 to permit future construction of 69 townhouse units. R/2014-087 RZ/107/10 First Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/107 /10 and that the following conditions be addressed prior to consideration of Final Reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security deposit of a security including non-refundable monies for the multi-purpose trail, as outlined in the Agreement; ii. Amendment to Schedule "C" of the Official Community Plan; Council Minutes February 25, 2014 Page 9 of 17 iii. Amendment to Part VI A of the Silver Valley Figure 2-Land Use Plan, Figure 4 -Trails/Open Space Plan and Figure 3C River Village Plan in the Silver Valley Area Plan of the Official Community Plan; iv. Park dedication as required; v. Consolidation of the townhouse development site; vi. Registration of a Geotechnical Report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking. CARRIED 1105 2011-114-RZ, 22810 113 Avenue, First Extension Staff report dated February 17, 2014 recommending that a one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units. R/2014-088 2011-114-RZ First extension It was moved and seconded That a one year extension be granted for rezoning application 2011-114-RZ and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security as outlined in the Agreement; iii. Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community Plan (OCP); iv. Road dedication as required; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a storm sewer through 11275 Burnett Street; vii. Registration of a Cross Access Easement Agreement at the Land Title Office; viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; Council Minutes February 25, 2014 Page 10 of 17 ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and x. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land. 1106 CARRIED 2011-037-RZ, 24311124 Avenue and 24361124 Avenue, Final One Year Extension Staff report dated February17, 2014 recommending that a final one year extension be granted for rezoning application 2011-037-RZ to allow for future subdivision into 4 lots. R/2014-089 2011-037-RZ Final One Year Extension It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application 2011-037-RZ (property located at 24311124 Avenue and 24361124 Avenue) and that the following conditions be addressed prior to consideration of final reading: i. Road dedication as required; ii. Removal of existing deck on proposed Lot 1; iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; iv. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the subdivider will provide a Site Profile for the subject lands. CARRIED Council Minutes February 25, 2014 Page 11 of 17 Note: Councillor Hogarth excused himself from discussion of Items 1107 and 1108 at 7:38 p.m. as he manages the property subject to the fees being imposed. He advised that due to a personal commitment he will not return to the meeting. 1107 Excess Capacity/Extended Services Agreement LC 154/14, 1388 Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14. R/2014-090 Latecomer Agreement 154/14 It was moved and seconded That with respect to the subdivision of lands involved in subdivision 2012-015-SD located at 1388 Avenue and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated February 17, 2014; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 154/14 with the subdivider of the said lands. CARRIED 1108 Excess Capacity/Extended Services Agreement LC 155/14, 1388 Avenue and Silver Valley Road Staff report dated February 17, 2014 recommending that the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14. Council Minutes February 25, 2014 Page 12 of 17 R/2014-091 Latecomer Agreement 155/14 It was moved and seconded That with respect to the subdivision of lands involved in subdivision 2012-014-SD located at 1388 Avenue and Silver Valley Road, be it resolved: 1. That the cost to provide the excess or extended services is, in whole or in part, excessive to the municipality and that the cost to provide these services shall be paid by the owners of the land being subdivided, and 2. That Latecomer Charges be imposed for such excess or extended services on the parcels and in the amounts as set out in the staff report dated February 17, 2014; and further 3. That the Corporate Officer be authorized to sign and seal Excess Capacity Latecomer Agreement LC 155/14 with the subdivider of the said lands. CARRIED 1109 Award of Contract: ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements Staff report dated February 17, 2014 recommending that Contract ITT- EN 14-01, Kanaka Way and 234A Street Intersection Improvements be awarded to Martens Asphalt Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-092 Award of Contract It was moved and seconded Martens Asphalt Ltd. Execute Contract That Contract ITT-EN14-01, Kanaka Way and 234A Street Intersection Improvements, be awarded to Martens Asphalt Ltd. in the amount of $184,838.71 excluding taxes; and That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes February 25, 2014 Page 13 of 17 1110 Award of Contract: ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) Staff report dated February 17, 2014 recommending that Contract ITT- EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street) be awarded to Crown Contracting Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-093 Award of Contract Crown Contracting Execute Contract It was moved and seconded That Contract ITT-EN14-03, 122 Avenue Streetlighting (216 Street to 222 Street), be awarded to Crown Contracting Ltd. in the amount of $139,225.00 excluding taxes; and That the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended January 31, 2014 Staff report dated February 17, 2014 recommending that the disbursements for the month ended January 31, 2014 be approved. R/2014-094 Disbursements January 2014 It was moved and seconded That the disbursements as listed below for the month ended January 31, 2014 be approved: General Payroll Purchase Card $ 8,182,806. $ 1,432,021. $ 98,195. $ 9.713.022. CARRIED Council Minutes February 25, 2014 Page 14 of 17 1132 2014 Election -Appointment of Officers Staff report dated February 17, 2014 recommending that Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election and that Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. R/2014-095 2014 Election Appointment of Officers It was moved and seconded That pursuant to Section 41(1) and (2) of the Local Government Act, Ceri Marlo be appointed Chief Election Officer for conducting the November 15, 2014 Maple Ridge general local election with power to appoint other election officials as required for the administration and conduct of the 2014 general local election; and further That Tonya Polz be appointed Deputy Chief Election Officer for the November 15, 2014 Maple Ridge general local election. CARRIED 1133 2013 Council Expenses Staff report dated February 17, 2014 providing information on Council Expenses for 2013. For information only No motion required Community Development and Recreation Service 1151 Joint Leisure Services Model Review Staff report dated February 17, 2014 providing information on a review of the Joint Leisure Services Model. For information only No motion required Council Minutes February 25, 2014 Page 15 of 17 1152 Funding of Alouette Home Start Society's Iron Horse Youth Safe House Staff report dated February 17, 2014 recommending that a letter be sent to the Metro Vancouver Regional Steering Committee on Homelessness and MP Randy Kamp requesting information on the status of Homelessness Partnership Strategy Funding and requesting guaranteed six month transitional funding for the Iron Horse Youth Safe House. The General Manager of Community Development, Parks and Recreation Services provided up to date information received from the Regional Steering Commission on Homelessness. R/2014-096 Funding for Iron Horse Youth Safe House It was moved and seconded DEFERRED 1200 1300 That Item 1152 be deferred. CARRIED Correspondence -Nil Other Committee Issues -Nil STAFF REPORTS RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council Meeting of February 3, 2014 • Maple Ridge Pitt Meadows Advisory Committee on Accessibility Issues -Committee Appointments 2014 -the appointment of Maria Kovacs for a term of two years and the re-appointment of Kevin Priebe for a term of two years For information only No motion required Council Minutes February 25, 2014 Page 16 of 17 1400 1500 1600 1700 MAYOR'S REPORT Mayor Daykin attended a Blue Ribbon Panel discussion on community health. He participated in a conference call pertaining to the Riverview lands process. He advised that open houses on the process will be held in Coquitlam on February 27 and March 1, 2014. Mayor Daykin also attended a meeting of the Mayors' Council. COUNCILLORS' REPORTS Councillor Morden Councillor Morden attended meetings of the Pitt Meadows Airport Society, the Maple Ridge Downtown Business Improvement Association and a Blue Ribbon Panel discussion. Councillor Bell Councillor Bell attended a Celebration of Life for Rod Selzer, a Lower Mainland Local Government Association Board Meeting and an Arts Council Meeting. She also attended the Quiz Night Fundraiser hosted by the Friends of the Library and the first meeting of the Maple Ridge Pitt Meadows Chamber of Commerce. Councillor Ashlie Councillor Ashlie attended the Farmer's Market Annual General Meeting their 10th Year Celebration. She participated in the 'Coldest Night of the Year" walk sponsored by the Caring Place. Councillor Dueck -No report Councillor Masse Councillor Masse attended a meeting of the North Fraser Post Secondary Task Force. He announced that a forum on post secondary education will be held on April 16. He spoke with Coquitlam Councillor Craig Hodges on work pertaining to renewing Riverview lands process. Councillor Masse also attended the opening of MLA Doug Bing's office and the Stave Falls Scottish Dance Club dinner. OTHER MATTERS DEEMED EXPEDIENT -Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes February 25, 2014 Page 17 of 17 1800 QUESTIONS FROM THE PUBLIC Allen Lees 1900 Mr. Lees asked for clarification on the process to ask further questions on an item which has gone to Public Hearing. Mayor Daykin advised that all questions on items which have gone to Public Hearing should be addressed to District staff. Craig Rudd Mr. Rudd questioned what criteria the District follows with respect to the small space within a traffic circle. He also asked about criteria followed for traffic circles and traffic buttons in general. The General Manager of Public Works and Development outlined the standards used in the implementation of traffic circles and buttons. He offered to meet with Mr. Rudd to further discuss standards. ADJOURNMENT -8:23 p.m. Certified Correct C. Marlo, Corporate Officer