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HomeMy WebLinkAbout2014-05-27 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING May 27, 2014 The Minutes of the Municipal Council Meeting held on May 27, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff F. Quinn, Acting Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Carter, Director of Planning R. Riach, Acting Corporate Officer A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services D. Spence, Fire Chief L. Zosiak, Planner II Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved with the recommended revisions. Council Minutes May 27, 2014 Page 2 of 26 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of May 13, 2014 R/2014-218 501 Minutes Regular Council May 13, 2014 It was moved and seconded That the minutes of the Regular Council Meeting of May 13, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of May 20, 2014 R/2014-219 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Public Hearing of May 20, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of May 12, 14 and 15, 2014 R/2014-220 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of May 12, 14 and 15, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil Council Minutes May 27, 2014 Page 3 of 26 700 DELEGATIONS 701 Volker Dog Park Advocates Nancy Patrick Ms. Patrick gave a PowerPoint presentation advocating for the Volker Dog Park. She requested that the off leash park remain open until a follow up report on dog park alternatives can be presented to the Maple Ridge-Pitt Meadows Parks and Leisure Services Commission at a meeting of the commission on June 12, 2014. Note: Councillor Hogarth and Councillor Morden left the meeting at 7:35 p.m. R/2014-221 Volker Dog Park It was moved and seconded That the Maple Ridge & Pitt Meadows Parks and Leisure Services Commission be asked to postpone the closure of Volker Dog Park until the process of locating an alternative off leash dog park has been completed. CARRIED Note: Councillor Hogarth and Councillor Morden returned to the meeting at 7:41 p.m. 702 Alouette Addictions Services • Annika Polegato, CFRE, Executive Director Ms. Polegato provided information on Alouette Addictions Services which included the location of the organization, the type of services it provides and the funding received for its programs. 703 Maple Ridge Public Art Steering Committee • Susan Hayes, Chair Ms. Hayes gave a PowerPoint presentation providing an update on work done by the committee, its visions, goals and accomplishments for the year. Council Minutes May 27, 2014 Page 4 of 26 704 Bicycle Awareness Week • Corporal Alanna Dunlop, Ridge Meadows RCMP Detachment Corporal Dunlop gave a PowerPoint presentation illustrating the events taking place for Bicycle Awareness Week. She outlined the campaign to foster increased awareness, highlighted a brochure for cycle safety tips and spoke to the main focus of the campaign . She provided information on activities run throughout the year by the RCMP to encourage bicycle awareness and safe cycling. 800 UNFINISHED BUS/NESS 801 Notice of Motion by Councillor Masse Councillor Masse provided information on the potential cost and possible negative impacts of a proposed waste to energy facility/garbage incinerator. R/2014-222 Waste to Energy Facility/Garbage Incinerator R/2014-223 Waste to Energy Facility/Garbage Incinerator 801 It was moved and seconded That Metro Vancouver be provided with written notification that the District of Maple Ridge does not approve of the current plan to build a new Waste to Energy facility/garbage incinerator; and further That this project be delayed for a period of 5 years, during which time further analysis of the cost benefit rationalization, and business case, be clarified. 801.1 AMENDMENT TO MOTION It was moved and seconded That the motion be amended to replace the text "does not approve" with the text "has concerns with" , to replace the text "for a period of 5 years during which time" with the text "to allow for" and to replace the text "be clarified" with the text "to be clarified". Council Minutes May 27, 2014 Page 5 of 26 R/2014-224 Waste to Energy Facility/Garbage Incinerator R/2014-225 Waste to Energy Facility/Garbage Incinerator 801.2 AMENDMENT TO AMENDED MOTION It was moved and seconded That the amendment be amended to replace the text "clarified" with the text "proven". 801.3 AMENDMENT TO AMENDED MOTION It was moved and seconded CARRIED That the amendment be amended to add the text "for a period of 24 months" after the text "be delayed". CARRIED MAIN MOTION AS AMENDED That Metro Vancouver be provided with written notification that the District of Maple has concerns with the current plan to build a new Waste to Energy facility/garbage incinerator; and further That this project be delayed for a period of 24 months to allow for further analysis of the cost benefit rationalization, and for the business case to be proven. CARRIED Note: Item 802 was forwarded from the May 12, 2014 Council Workshop Meeting 802 Draft Wildfire Development Permit Area Guidelines: Review of Proposed Development Permit Area • D. Spence, Maple Ridge Fire Chief • Mark Brown, Cambrian Consulting Staff report dated May 12, 2014 recommending that two additional areas be included in the proposed Wildfire Development Permit Area boundaries map and that the Wildfire Development Permit Area Guidelines Official Community Plan Amending Bylaw be prepared along with an amendment to Development Procedures Bylaw No. 5879-1999. The Director of Planning reviewed the staff report and the attached addendum. Council Minutes May 27, 2014 Page 6 of 26 The Fire Chief gave a PowerPoint presentation providing a review of the draft wildfire development permit guidelines and the proposed development permit area. He highlighted the background of the process and the implementation carried out today. He reviewed peer review work done by a consulting firm and indicated additional areas to be considered for a wildfire development permit area. The consultant provided information on fuel risk levels in the areas around Maple Ridge. R/2014-226 Prepare Bylaw Include 2 new areas It was moved and seconded 1) Whereas Council has considered the requirements of Section 879 of the Local Government Act that it provide, in respect of an amendment to an Official Community Plan, one or more opportunities it considers appropriate for consultation with persons, organizations and authorities it considers will be affected and has speci- fically considered the matters referred to in Section 879(2) of the Act; 2) Whereas Council considers that the opportunities to consult proposed to be provided by the District in respect of an amendment to an Official Community Plan constitute appropriate consultation for the purposes of Section 879 of the Act; 3) Whereas, in respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: a. The board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; b. The Board of any Regional District that is adjacent to the area covered by the plan; c. The Council of any municipality that is adjacent to the area covered by the plan; d. First Nations; e. School District Boards, greater boards and improvement district boards, and f. The Provincial and federal governments and their agencies; 4) That the only additional consultation to be required in respect of this matter beyond the early posting of the Council Minutes May 27, 2014 Page 7 of 26 proposed Maple Ridge Official Community Plan Amending Bylaw {Wildfire Development Permit Area Guidelines) on the District's website, together with an invitation to the public to comment, is referral to: a. the Agricultural Land Commission, b. neighbouring Municipalities of Pitt Meadows and Mission, c. UBC Malcolm Knapp Research Forest, d. School District 42, e. Metro Vancouver, f. Department of Fisheries & Oceans, g. The Provincial Ministries of: Forests, Lands, and Natural Resources; Environment; and Transportation and Infrastructure, and h. Katzie and Kwantlen First Nations. 5) That the two additional areas recommended in the March 2013 consultant report entitled, District of Maple Ridge Wildfire Development Permit Area Regulations Peer Review, be included in the proposed Wildfire Development Permit Area boundaries map; 6) That the Wildfire Development Permit Area Guidelines Official Community Plan Amending Bylaw be prepared, along with an amendment to Development Procedures Bylaw No. 5879-1999. Councillor Bell, Councillor Hogarth, Councillor Morden -OPPOSED CARRIED 802.1 Addendum to the staff report dated May 27, 2014 addressing questions raised at the May 12, 2014 Council Workshop. R/2014-227 Addendum Receive for Information It was moved and seconded That the report dated May 27, 2014 titled "Draft Wildfire Development Permit Area Guidelines: Addendum to May 12, 2014 Council Workshop Report" be received for information. CARRIED 900 CORRESPONDENCE -Nil Council Minutes May 27, 2014 Page 8 of 26 1000 BYLAWS Bylaws for Third Reading Note: Items 1001 to 1003 are from the Public Hearing of May 20, 2014 1001 2012-102-RZ, 25638112 Avenue Maple Ridge Zone Amending Bylaw No. 6965-2013 To permit a future subdivision into four RS-2 lots and one RS-3 lot remaining in the ALR Third reading R/2014-228 2012-102-RZ BL No. 6965-2013 Third reading It was moved and seconded That Bylaw No. 6965-2013 be given third reading. 1002 2013-082-RZ, 13260 236 Street Maple Ridge Zone Amending Bylaw No. 7037-2013 CARRIED To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to allow the construction of approximately 61 townhouse units Third reading R/2014-229 2013-082-RZ BL No. 7037-2013 Third reading It was moved and seconded That Bylaw No. 7037-2013 be given third reading. 1003 2013-016-RZ, 20178 Chatwin Avenue CARRIED 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7069-2014 To amend the Urban Area Boundary, to designate from Agriculture and Park in the Agricultural Land Reserve to Urban Residential, Conservation and Park and to amend the Conservation area. Third reading Council Minutes May 27, 2014 Page 9 of 26 R/2014-230 2013-016-RZ BL No. 7069-2014 Third reading It was moved and seconded That Bylaw No. 7069-2014 be given third reading. 1003.2 Maple Ridge Zone Amending Bylaw No. 6978-2013 CARRIED To rezone from RS-3 (One Family Rural Residential) and RS-1 (One Family Urban Residential) to RS-1b (One Family Urban (Medium Density) Residential) to permit a future subdivision of approximately 13 new single family lots and one existing lot Third reading R/2014-231 2013-016-RZ BL No. 6978-2013 Third reading It was moved and seconded That Bylaw No. 6978-2013 be given third reading. Bylaws for Final Reading Note: Item 1005 was dealt with prior to Item 1004 1004 2013-052-RZ, 23227 Dogwood Avenue Maple Ridge Zone Amending Bylaw No. 7003-2013 Staff report dated May 27, 2014 recommending final reading CARRIED To allow a site-specific Zoning Bylaw text amendment to the C-1 (Neighbourhood Commercial) zone to allow apartment use as a permitted principal use; to allow parking as a principal use and to permit increased density for the residential rental units and the retail commercial use Final reading R/2014-232 2013-052-RZ BL No. 7003-2013 Final reading It was moved and seconded That Bylaw No. 7003-2013 be adopted. CARRIED Council Minutes May 27, 2014 Page 10 of 26 1005 2013-052-RZ, 23227 Dogwood Avenue 23227 Dogwood Avenue Housing Agreement Bylaw No. 7004-2013 Staff report dated May 27, 2014 recommending final reading To enter into a housing agreement with Beta Enterprises Ltd. Final reading R/2014-233 2013-052-RZ BL No. 7004-2013 Final reading It was moved and seconded That Bylaw No. 7004-2013 be adopted. 1006 2011-034-RZ, 24106102 Avenue Staff report dated May 27, 2014 recommending final reading CARRIED 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 6960-2012 To designate conservation areas by adding to conservation in one area and removing from conservation in another Final reading R/2014-234 2011-034-RZ BL No. 6960-2012 Final reading It was moved and seconded That Bylaw No. 6960-2012 be adopted. 1006.2 Maple Ridge Zone Amending Bylaw No. 6816-2011 CARRIED To rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit a future subdivision into 3 lots Final reading R/2014-235 2011-034-RZ BL No. 6815-2011 Final reading It was moved and seconded That Bylaw No. 6816-2011 be adopted. CARRIED Council Minutes May 27, 2014 Page 11 of 26 1007 Maple Ridge Taxi Regulation Amending Bylaw No. 7075-2014 To provide consistency with Provincial regulations Final reading R/2014-236 BL No. 7075-2014 Final reading It was moved and seconded That Bylaw No. 7075-2014 be adopted. CARRIED Councillor Masse -OPPOSED Note: The meeting was recessed at 10:50 p.m. and reconvened at 10:55 p.m. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -May 5, 2014 R/2014-237 Minutes cow May 12, 2014 It was moved and seconded That the minutes of the Committee of the Whole Meeting of May 12, 2014 be received. CARRIED Public Works and Development Services 1101 2014-010-AL, 26124 98 Avenue, Application for Non-Farm Use Staff report dated May 12, 2014 recommending that Application 2014-10- AL for Non-Farm Use within the Agricultural Land Reserve in order to retain an existing dwelling as a secondary dwelling for use by an immediate family member be authorized to go forward to the Agricultural Land Commission. Council Minutes May 27, 2014 Page 12 of 26 R/2014-238 2014-010-AL Non-Farm Use Forward to ALC It was moved and seconded That Application 2014-10-AL be authorized to go forward to the Agricultural Land Commission. CARRIED 1102 2014-019-RZ, 24815 Dewdney Trunk Road and 12040 248 Street, CS-1 and RS-1 to C-2 Staff report dated May 12, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7086-2014 to allow creation of a new Village Commercial category be given first reading and that Maple Ridge Zone Amending Bylaw No. 7070-2014 to rezone from CS-1 (Service Commercial) and RS-1 (One Family Urban Residential) to C-2 (Community Commercial) to permit construction of a commercial development be given first reading and that the applicant provide further information as described on Schedule A, C and D of the Development Procedures Bylaw No. 5879- 1999. R/2014-239 2014-019-RZ BL No. 7086-2014 BL No. 7070-2014 First reading It was moved and seconded 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. 2. And in that regard it is recommended that no additional consultation be required in respect of this matter beyond Council Minutes May 27, 2014 Page 13 of 26 the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment; 3. That Bylaw No. 7086-2014 be given first reading; 4. That Bylaw No. 7070-2014 be given first reading; and 5. That the applicant provides further information as described on Schedule A, C, D, of the Development Procedures Bylaw No. 5879-1999. CARRIED 1103 RZ/087 /08, 23103 136 Avenue, A-2 to R-1, R-2, RS-1b and P-1 Staff report dated May 12, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7082-2014 to revise boundaries of land uses designations be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6899- 2012 to rezone from A-2 (Upland Agricultural) to R-1 (Residential District), R-2 (Urban Residential District), RS-1b (One Family Urban [Medium Density] Residential) and P-1 (Park and School) to permit a development including 38 single family lots, a municipal park site and a linear park (trail) be given second reading and be forwarded to Public Hearing. R/2014-240 RZ-087-08 BL No. 7082-2014 First, Second, PH BL No. 6899-2012 Second reading, PH It was moved and seconded 1. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7082-2014 on the municipal website, and requiring that the applicant host a Development Information Meeting. Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Bylaw No. 7082-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 7082-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; Council Minutes May 27, 2014 Page 14 of 26 4. That Bylaw No. 7082-2014 be given first and second readings and be forwarded to Public Hearing; 5. That Bylaw No. 6899-2012 be amended as identified in the staff report dated May 12, 2014, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Official Community Plan Schedule "A", Chapter 10.3, Part VI, A -Silver Valley, Figure 2 - Land Use Plan, Figure 3A-Blaney Hamlet, and Figure 4 -Trails /Open Space; iii. Road dedication as required; iv. Park dedication as required; v. Notification to the Department of Fisheries and Oceans and the Ministry of Environment for in- stream works on the site vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 1104 2012-048-RZ, 11291 243B Street and 11282 243 Street, RS-3 and RS-2 to RS-1b Staff report dated May 12, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7017-2013 to amend land use designation be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7018-2013 as amended to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit 46 R-1 (Residential District) sized lots under the Density Bonus option specific to the Albion Area be given second reading and be forwarded to Public Hearing. Council Minutes May 27, 2014 Page 15 of 26 R/2014-241 2012-048-RZ BL No. 7017-2013 First, second, PH BL No. 7018-2013 Second reading, PH It was moved and seconded 1. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7017 -2013 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Maple Ridge Official Community Plan Amending Bylaw No. 7017 -2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Maple Ridge Official Community Plan Amending Bylaw No. 7017-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Maple Ridge Official Community Plan Amending Bylaw No. 7017 -2013 be given first and second reading and be forwarded to Public Hearing; 5. That the following terms and conditions be met prior to final reading. i. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Park dedication as required; iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v. Removal of the existing building/s; Council Minutes May 27, 2014 Page 16 of 26 vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. A Site Profile pursuant to the Waste Management Act was provided in accordance with the regulations; and 6. That Maple Ridge Zone Amending Bylaw No. 7018 -2013 be amended as identified in the staff report dated May 12, 2014, be given second reading, and be forwarded to Public Hearing. CARRIED 1105 2014-008-RZ, 12032 216 Street, RS-1 to P-2 Staff report dated May 12, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7084-2014 to designate land use from Urban Residential to Institutional be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7063-2014 as amended to rezone from RS-1 (One Family Urban Residential) to P-2 (Special Institutional) to permit construction of a two- storey assisted living facility be given second reading and be forwarded to Public Hearing. R/2014-242 2014-008-RZ BL No. 7084-2014 First, second, PH BL No. 7063-2014 Second reading, PH It was moved and seconded 1. That in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7084-2014 on the municipal website and requiring that the applicant host a Development Information Meeting, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Bylaw No. 7084-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 7084-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 7084-2014 be given first and second readings, and be forwarded to Public Hearing; Council Minutes May 27, 2014 Page 17 of 26 5. That Bylaw No. 7063-2014 be amended as identified in the staff report dated May 12, 2014, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Amendment to Official Community Plan Schedule "B"; iv. A landscape security equivalent to 100% of the landscape plan installation; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 1106 2011-063-RZ, 20974123 Avenue, First Extension Staff report dated May 12, 2014 recommending that a one year extension be granted for rezoning application 2011-063-RZ to permit a subdivision of 6 lots under the RS-1b (One Family Urban [Medium Density] Residential) zone. R/2014-243 2011-063-RZ First One Year Extension It was moved and seconded That a one year extension be granted for rezoning application 2011-063-RZ and that the following conditions be addressed prior to consideration of Final Reading: 1. Hazard materials assessment of existing building prior to demolition; 2. Removal of the existing building; 3. A disclosure statement must be submitted by a Professional Engineer advising whether there is any Council Minutes May 27, 2014 Page 18 of 26 evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; 4. Registration of a Section 219 Restrictive Covenant at the Land Title Office for Tree Protection for trees in the southwest corner of the property; and 5. Registration of a Section 219 Restrictive Covenant at the Land Title Office for an Agricultural Buffer of 3 meters in depth within the frontyard setback on the north side of the property to buffer agricultural use to the north of this site, including a disclosure statement regarding neighbouring farming practices. CARRIED 1107 2011-069-RZ, 20660 Maple Crescent, First Extension Staff report dated May 12, 2014 recommending that a one year extension be granted for rezoning application 2011-069-RZ to allow subdivision of two single family lots. R/2014-244 2011-069-RZ First One Year Extension It was moved and seconded 1. That a one year extension be granted for rezoning application 2011-069-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; ii. Registration of a Restrictive Covenant at the Land Title Office to preserve and enhance the relocated Thomas Creek; iii. Conduct an Environmental Noise & Vibration Study and register it on title as a Restrictive Covenant at the Land Title Office which addresses acoustical issues and provides recommendations on mitigation approaches; and Council Minutes May 27, 2014 Page 19 of 26 2. That the following requirement be added to the above listed conditions, to be addressed prior to consideration of final reading: i. Conduct an Archaeological Study and submit approval from the BC Archaeology Branch. CARRIED 1108 2012-049-RZ, 12420 269 Street, First Extension Staff report dated May 12, 2014 recommending that a one year extension be granted for rezoning application 2012-049-RZ to allow subdivision into 91 single family lots no less than 0.4 ha (1 acre) in size. R/2014-245 2012-049-RZ First one year extension It was moved and seconded That a one year extension be granted for rezoning application 2012-049-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Confirmation that water supply pressure and availability is sufficient; iii. Amendment to Schedule "B" & "C" of the Official Community Plan; iv. Road dedication as required; v. Park dedication as required, including construction of a multi-purpose trail; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for municipal water purposes; viii. Registration of a Restrictive Covenant which addresses recommendations to mitigate wild fire hazards for the proposed development; Council Minutes May 27, 2014 Page 20 of 26 ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Councillor Bell -OPPOSED 1109 2011-012-RZ, 11550 and 11533 207 Street, Final One Year Extension Staff report dated May 12, 2014 recommending that a final one year extension be granted for rezoning application 2011-012-RZ to allow for construction of a ten unit townhouse development. R/2014-246 2011-012-RZ Final One Year Extension It was moved and seconded That a one year extension be granted for rezoning application 2011-012-RZ pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, and that the following terms and conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation; ii. Road dedication as required; iii. Consolidation of the development site; iv. Removal of the existing buildings; v. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; vi. Registration of a Restrictive Covenant protecting the Visitor Parking; and, vii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development. CARRIED Council Minutes May 27, 2014 Page 21 of 26 1110 DVP/080/08, 23227 Dogwood Avenue Staff report dated May 12, 2014 recommending that the Corporate Officer be authorized to sign and seal DVP/080/08 to vary front, interior and exterior setbacks, building height, retaining wall height and allow an existing above-ground utility plant to remain on 232 Street. R/2014-247 DVP/080/08 Sign and seal Authorization DEFERRED R/2014-248 DVP/080/08 Sign and Seal Authorization DEFERRAL It was moved and seconded That the Corporate Officer be authorized to sign and seal DVP/080/08 respecting property located at 23227 Dogwood Avenue. It was moved and seconded That the motion authorizing the Corporate Office to sign and seal DVP/080/08 respecting property located at 23227 Dogwood Avenue be deferred to the June 10, 2014 Council Meeting. CARRIED 1111 2012-062-DP, 23227 Dogwood Avenue Staff report dated May 12, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-062-DP to allow a mixed-use commercial and residential development consisting of five commercial units on the main level with five rental housing units on the second storey. R/2014-249 2012-062-DP Sign and seal Authorization It was moved and seconded That the staff report dated May 12, 2014 titled "2012-062- DP, 23227 Dogwood Avenue" be deferred to the June 10, 2014 Council Meeting. CARRIED Council Minutes May 27, 2014 Page 22 of 26 1112 2012-069-DP, 24106 102 Avenue Staff report dated May 12, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-069-DP to permit three R-3 (Special Amenity Residential District) zoned lots under an Intensive Residential Development Permit application. R/2014-250 2012-069-DP Sign and seal Authorization It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-069-DP respecting property located at 24106 102 Avenue. CARRIED 1113 Award of Contract: (Reference No. ITT-EN-14-24; Project No. 11-5255-70- 07 4); Seismic Retrofit of Water Reservoirs located off 256 Street Staff report dated May 12, 2014 recommending that Contract ITT-EN14-24; Seismic Retrofit of Water Reservoirs located off 256 Street be awarded to Bryco Products Inc., that the Financial Plan be amended and that the Corporate Officer be authorized to execute the contract. R/2014-251 Award of Contract Bryco Products Inc. It was moved and seconded That Contract ITT-EN14-24, Seismic Retrofit of Water Reservoirs located off 256 Street, be awarded to Bryco Products Inc. in the amount of $376,169 excluding taxes; and That the Financial Plan be amended as outlined in the May 12, 2014 staff report; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes May 27, 2014 Page 23 of 26 Note: Item 1114 was dealt with at the May 13, 2014 Council Meeting 1114 Staff report dated May 12, 2014 recommending that Contract ITT-EN14-28: 240 Street Drainage Improvements (Mainstone Creek) be awarded to Jakes Construction Ltd., and that the Corporate Officer be authorized to execute the contract. Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended April 30, 2014 Staff report dated May 12, 2014 recommending that the disbursements for the month ended April 30, 2014 be approved. R/2014-252 Disbursements April 30, 2014 It was moved and seconded That the disbursements as listed below for the month ended April 30, 2014 be approved: General Payroll Purchase Card 1132 2014 Council Expenses $ 8,327,956. $ 1,531,905. $ 89,658. $ 9.949.519. CARRIED Staff report dated May 12, 2014 providing Council expenses for 2014 updated to the end of April 2014. For information only No motion required Community Development and Recreation Service 1151 Hammond Stadium Sport Field Lighting Contract Staff report dated May 12, 2014 recommending that Contract ITT-PL14-21 for the supply and installation of playfield lighting at Hammond Stadium be awarded to Trans-Western Electric Lighting Ltd.; and that staff be directed Council Minutes May 27, 2014 Page 24 of 26 to amend the Financial Plan to include additional project funding from the Gaming Revenues Reserve. R/2014-253 Award of Contract Trans-Western Electric Ltd. It was moved and seconded 1. That Contract ITT-PL14-21 for the supply and installation of playfield lighting at Hammond Stadium be awarded to Trans-Western Electric Ltd. for $454,127.00 plus taxes and the Corporate Officer be authorized to execute the contract, and 2. The Financial Plan be amended to include additional project funding of $269,757 from the Gaming Revenues Reserve, as outlined in the May 12, 2014 staff report. CARRIED Correspondence -Nil Other Committee Issues -Ni I 1200 STAFF REPORTS 1201 Extension of Audit Services Staff report dated May 27, 2014 recommending that the agreement with BOO Canada LLP for provision of audit services be extended for three years. R/2014-254 Audit Services BOO Canada LLP It was moved and seconded That, on the recommendation of the Audit & Finance Committee, the agreement with BOO Canada LLP for provision of audit services be extended for three years, through the end of the 2016 audit. CARRIED Council Minutes May 27, 2014 Page 25 of 26 1202 Technology Upgrades Staff report dated May 27, 2014 recommending that the contract for replacement and enhancement of the District's audio visual infrastructure be awarded to Pro Sound & Stage Lighting Ltd. and that the Corporate Officer be authorized to execute the contract. R/2014-255 Award of Contract Pro Sound & Stage Lighting Ltd. It was moved and seconded That the contract for replacement and enhancement of the District's audio visual infrastructure be awarded to Pro Sound & Stage Lighting Ltd. in the amount of $170,085.84, plus taxes and further that a 10% contingency be allowed for unanticipated additional works. An additional $10,000 is allocated for incidental electrical and millwork to be completed by District Facilities staff; and further That the Corporate Officer be authorized to execute the contract. CARRIED Councillor Hogarth, Councillor Morden -OPPOSED 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT-Nil 1500 COUNCILLORS' REPORTS -Nil 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes May 27, 2014 Page 26 of 26 1800 QUESTIONS FROM THE PUBLIC-Nil 1900 ADJOURNMENT -11:42 p.m. Certified Correct 7 R. Riach, Acting Corporate Officer