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HomeMy WebLinkAbout2014-06-24 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING June 24, 2014 The Minutes of the Municipal Council Meeting held on June 24, 2014 at 7:00 p.m . in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse ABSENT Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Pollock, Municipal Engineer D. Spence, Fire Chief L. Benson, Manager of Sustainability and Corporate Planning Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. The meeting is recorded by the District of Maple Ridge for the public record. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Adjustments made to the agenda are as follows: • The UBCM resolution re: the Grizzly Bear hunt was withdrawn • Item 1103 will be dealt with following Item 601 Council Minutes June 24, 2014 Page 2 of 14 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of June 10, 2014 R/2014-280 Minutes Regular Council 501 It was moved and seconded That the minutes of the Regular Council Meeting of June 10, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of June 17, 2014 R/2014-281 Minutes Public Hearing It was moved and seconded That the minutes of the Public Hearing of June 17, 2014 be received. CARRIED 503 Minutes of the Development Agreements Committee Meeting of April 22, 2014 R/2014-282 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of of June 4, June 9(4), June 10 and June 13, 2014 be received. CARRIED Council Minutes June 24, 2014 Page 3 of 14 600 PRESENTATIONS AT THE REQUEST OF COUNCIL Note: Items 601 and 602 were requested at the June 16, 2014 Committee of the Whole Meeting 601 Drinking Water Quality Report 2013 The Municipal Engineer gave a PowerPoint presentation providing information on watersheds supplying water to the residents of Metro Vancouver, outlining water cleansing processes and highlighting the distribution of water to Maple Ridge residents through existing and future water mains. He advised on the drinking water infrastructure in Maple Ridge, disinfecting processes and the provision of reservoir security. Note: Item 1103 was dealt with following Item 601 602 Election Bylaw The Manager of Legislative Services gave a PowerPoint presentation providing information on the Election Bylaw, voting opportunities, polling locations and the campaign to encourage voter turnout. 700 DELEGATIONS 701 Voter Turnout at the Municipal election • Graham Mowatt Mr. Mowatt spoke to low voter turnout in the last 2011 election and asked that existing Council work on improving the turnout. He outlined various methods which he felt would increase voter turnout. 702 Presentation of LEED® Gold Certification Plaque for the Maple Ridge Fire Hall No.1 Expansion and Renovation Project • Fire Chief Dane Spence • Laura Benson, Manager of Sustainability and Corporate Planning • Ron Hoffart and Mohan Krishna, Graham Hoffart Mathiasen Architects • Kevin Mierau and Larry Mierau, Mierau Contractors Ltd. The Fire Chief gave a PowerPoint presentation providing information on the Fire Hall No. 1 Expansion and Renovation Project. He advised on the definition of LEED® certification and outlined the systems and features built into the fire hall which helped achieve the LEED Gold Certification. He Coun cil Minutes June 24, 2014 Page 4 of 14 thanked Ron Hoffart and Mohan Krishna of Graham Hoffart Mathiasen Architects and Kevin Mierau and Larry Mierau of Mierau Contractors Ltd. and Laura Benson, Manager of Sustainability and Corporate Planning for their efforts during the project. 800 UNFINISHED BUS/NESS 801 Resolutions for Submission to the Union of British Columbia Municipalities ("UBCM") Note: Item 801 was forwarded from the June 16, 2014 Council Workshop Meeting 801.1 Resolutions proposed by Council • Producer Responsibility for Mattresses R/2014-283 Producer Responsibi-It was moved and seconded lity for Mattresses Forward to UBCM That the following resolution be forwarded to the Union of British Columbia Municipalities: Extended Producer Responsibility for Mattresses • WHEREAS the Province is transitioning responsibility for end-of-life management of goods to Industry through the use of product stewardship programs as governed by the BC Ministry of Environment Recycling Regulation; • AND WHEREAS there is currently no product stewardship program for used mattresses and improperly discarded mattresses have to be disposed of by local government at taxpayers expense; • THEREFORE BE IT RESOLVED that the Union of British Columbia Municipalities lobby the Provincial Government to require Industry to develop a product stewardship program to adequately address end-of-life management of waste mattresses. CARRIED Council Minutes June 24, 2014 Page 5 of 14 • Revisions to the Residential Tenancy Act R/2014-284 Residential Tenancy Act Revisions Forward to UBCM It was moved and seconded That the following resolution be forwarded to the Union of British Columbia Municipalities: Revisions to the Residential Tenancy Act • WHEREAS the Province of British Columbia has enacted the Residential Tenancy Act to provide equal grounds for resolution of issues arising between landlords and tenants and to protect the rights of both landlords and tenants; • AND WHEREAS issues that may threaten life and safety of other tenants, the property or neighbourhood, or breach of local bylaws that continue to arise with respect to landlords' inability to deal with or evict problem tenants in a timely manner, and conversely a tenant's ability to deal with landlords taking advantage of gaps that may exist in the Provincial legislation; • AND WHEREAS a number of jurisdictions have adopted and/or support crime free multi-family housing standards which includes clauses within a recommended addendum that does not address a timely adjudication period, issues a violation may have on a neighbourhood or how such violation may affect the life and safety of other tenants and/or a neighbourhood. • THEREFORE BE IT RESOLVED that UBCM urge the Province of British Columbia to initiate a complete review of the Residential Tenancy Act in order to address gaps within the legislation which adversely impact both landlords and tenants. CARRIED • Ban on Grizzly Bear Hunt -Resolution withdrawn Coun cil Minutes June 24, 2014 Page 6 of 14 801.2 Resolutions proposed by the Maple Ridge Social Planning Advisory Committee Staff report dated June 16, 2014 providing resolutions put forward by the Maple Ridge Social Planning Advisory Committee and recommending that the proposed resolutions be endorsed and forwarded to UBCM for consideration. R/2014-285 Social Planning Advisory Committee Resolutions Forward to UBCM It was moved and seconded That the proposed resolutions attached to the 2014-06-16 report on UBCM Resolutions for the 2014 Convention be endorsed and forwarded to UBCM for consideration at the Convention. CARRIED 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Final Reading Note: Items 1001 to 1003 are from the Public Hearing of June 17, 2014 1001 RZ/087 /08, 23103 136 Avenue 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 7082-2014 To revise boundaries of land uses designations R/2014-286 RZ/087/08 BL No. 7082-2014 Third reading It was moved and seconded That Bylaw No. 7082-2014 be given third reading. CARRIED Council Minutes June 24, 2014 Page 7 of 14 1001.2 Maple Ridge Zone Amending Bylaw No. 6899-2012 To rezone from A-2 (Upland Agricultural) to R-1 (Residential District), R-2 (Urban Residential District), RS-1b (One Family Urban [Medium Density] Residential), P-1 (Park and School) to permit a future development that includes 38 single family lots, a municipal park site, and a linear park (trail). R/2014-287 RZ/087/08 BL No. 6899-2012 Third reading It was moved and seconded That Bylaw No. 6899-2012 be given third reading. 1002 2014-008-RZ, 12032 216 Street CARRIED 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7084-2014 To designate land use from Urban Residential to Institutional R/2014-288 2014-008-RZ BL No. 7084-2014 Third reading It was moved and seconded That Bylaw No. 7084-2014 be given third reading. 1002.2 Maple Ridge Zone Amending Bylaw No. 7063-2014 CARRIED To rezone from RS-1 (One Family Urban Residential) to P-2 (Special Institutional) to bring the existing licensed care use (Beckman House) into compliance and to allow construction of a two storey building that will provide 20 independent living units R/2014-289 2014-008-RZ BL No. 7063-2014 Third reading It was moved and seconded That Bylaw No. 7063-2014 be given third reading. CARRIED Council Minutes June 24, 2014 Page 8 of 14 1003 2012-048-RZ, 11291 243B Street and 11282 243 Street 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7017-2013 To amend land use designations R/2014-290 2012-048-RZ BL No. 7017-2013 Third reading It was moved and seconded That Bylaw No. 7017-2013 be given third reading. 1003.2 Maple Ridge Zone Amending Bylaw No. 7018-2013 CARRIED To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow future subdivision into approximately 36 single family lots. R/2014-291 2012-048-RZ BL No. 7018-2013 Third reading It was moved and seconded That Bylaw No. 7018-2013 be given third reading. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -June 9 and June 16, 2014 R/2014-292 Minutes cow June 9, 16, 2014 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of June 9 and June 16, 2014 be received. CARRIED Council Minutes June 24, 2014 Page 9 of 14 Public Works and Development Services 1101 2013-013-RZ, 24286 102 Avenue, RS-3 to R-3 Staff report dated June 16, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6983-2013 to rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit future subdivision and consolidation with remnant land to permit subdivision into approximately 18 single family lots be given second reading and be forwarded to Public Hearing. R/2014-293 2013-013-RZ BL No. 6983-2013 Second reading Forward to PH It was moved and seconded 1. That Bylaw No. 6983-2013 be given second reading and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Road dedication as required; iii. Park dedication as required; iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v. Removal of the existing buildings; and vi. A disclosure statement from a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 1102 Award of Contract for RFP-EN14-30: Engineering Design Services for 128 Avenue (Abernethy Way) from 210 Street to 224 Street Staff report dated June 16, 2014 recommending that the contract for RFP- EN14-30: Engineering Design Services for 128 Avenue (Abernethy Way) from 210 Street to 224 Street be awarded to ISL Engineering and Land Services, that the Corporate Officer be authorized the execute the contract and that a task specific project contingency be established and the Financial Plan amended to reflect an increase of $33,000. Council Minutes June 24, 2014 Page 10 of 14 R/2014-294 Award of Contract ISL Engineering and Land Services It was moved and seconded That Contract for RFP-EN14-30, Engineering Design Services for 128 Avenue (Abernethy Way) from 210 Street to 224 Street, be awarded to ISL Engineering and Land Services Ltd.in the amount of $191,909 excluding taxes; and That the Corporate Officer be authorized to execute the contract; and That a task-specific project contingency OF $22,000 be established, in addition to a general contingency of 10% or $19,000; and further That the Financial Plan be amended to reflect a budget increase of $33,000 for the Engineering Design Services for 128 Ave. (210 St. -224 St.), as outlined in the staff report dated June 16, 2014. CARRIED Note: Item 1103 was dealt with following Item 601 1103 Drinking Water Quality Report 2013 Staff report dated June 16, 2014 providing information on the regulatory framework and water quality monitoring data for 2013. R/2014-295 Drinking Water It was moved and seconded Quality Report 2013 Receive That the Drinking Water Quality Report 2013 be received for information. CARRIED Council Minutes June 24, 2014 Page 11 of 14 1104 Municipal Equipment Purchase, One Single Axle Dump Truck with Underbody Plow and Sander Staff report dated June 16, 2014 recommending that the contract for the purchase of one single axle dump truck with underbody plow and sander be awarded to First Truck Centre Vancouver Inc. and that the Corporate Officer be authorized to execute the contract. R/2014-296 Award of Contract First Truck Centre Vancouver Inc. It was moved and seconded That the contract for the purchase of one single axle dump truck be awarded to First Truck Centre Vancouver Inc. in the amount of $141,834.00 plus applicable taxes of approximately $17,020.08 and furthermore, that the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services (including Fire and Police) 1131 2014 Council Expenses Staff report dated June 16, 2014 providing Council expenses for 2014 updated to the end of May 2014. For information only No motion required 1132 2013 Annual Report and 2013 Statement of Financial Information Staff report dated June 16, 2014 recommending that the 2013 Annual Report be received and that the 2013 Statement of Financial Information be approved. Council Minutes June 24, 2014 Page 12 of 14 R/2014-297 2013 Annual Report It was moved and seconded 2014 SOFI That the 2013 Annual Report be received as required by the Community Charter; and further That the Statement of Financial Information be approved as required by the Financial Information Act. CARRIED 1133 Election Bylaw Staff report dated June 16, 2014 recommending that Maple Ridge General Local Government Election Bylaw No. 7072-2014 be given first, second and third readings. R/2014-298 BL No. 7072-2014 First, second and third readings It was moved and seconded That Bylaw No. 7072-2014 be given first, second and third readings. CARRIED Councillor Bell, Councillor Masse -OPPOSED Community Development and Recreation Service -Nil Correspondence -Ni I Other Committee Issues -Nii 1200 STAFF REPORTS -Nil Council Minutes June 24, 2014 Page 13 of 14 1300 1400 1500 RELEASE OF ITEMS FROM CLOSED COUNCIL From the Closed Council Meeting of June 16, 2014 CUPE Agreement • Approval of the Memorandum of Agreement the District of Maple Ridge and CUPE Local 622 For information only No motion required MAYOR'S REPORT Mayor Daykin attended the Ride2Survive stop at Planet Ice, the 20th Year Birthday Party Celebration for the Memorial Park Bandstand and presentation by Fraser Health and the RCMP E-Division on mental health calls. The Mayor also attended the official ribbon cutting at the Albion Mountain Bike Skills Park and the National Aboriginal Day celebration held in Memorial Peace Park. COUNCILLORS' REPORTS Councillor Masse Councillor Masse participated in a tour of the Maple Ridge Museum as part of the Maple Ridge Community Heritage Commission. He also attended a Urban Development Institute conference, the National Aboriginal Day celebration and a tour of the Riverview facilities. Councillor Hogarth Councillor Hogarth attended a tour of the Riverview facilities, the official opening of the Albion Mountain Bike Skills Park, the Maple Ridge Municipal Advisory Committee on Accessibility Issues Annual Awards ceremony and a Urban Development Institute conference. Councillor Bell Councillor Bell attended an assembly at Meadowridge School to acknowledge funds raised for the Free the Children Charity, a Lower Mainland Local Government Association Board meeting, and an Emerald Pig Theatre Group performance. She also attended a meeting of the Arts Council and a tour of the Riverview facilities. Council Minutes June 24, 2014 Page 14 of 14 1600 1700 1800 1900 Councillor Ashlie Councillor Ashlie attended a working session with the Fraser Health Advisory Committee, the 3rd annual Community FORE Charity Golf Tournament and a tour of the Riverview facilities. She encouraged residents to participate in the MyHealthMyCommunity survey. Councillor Dueck Councillor Dueck attended the 20th Year Birthday Party Celebration for the Memorial Park Bandstand, the National Aboriginal Day celebrations and the ribbon cutting ceremony at the Albion Park Mountain Bike skills Park. She also attended the Youth Academy Graduation hosted by the Fire Department and the District's Candidates Information Meeting. Mayor Daykin also encouraged residents to participate in the MyHealthMyCommunity survey and advised that the Homeowners Grant can be filled out on-line and that property tax payments can be made through the District website. OTHER MATTERS DEEMED EXPEDIENT-Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil QUESTIONS FROM THE PUBLIC -Nil ADJOURNMENT -9:41 p.m. Certified Correct C. Marlo, Corporate Officer