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HomeMy WebLinkAbout2014-08-26 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING August 26, 2014 The Minutes of the Municipal Council Meeting held on August 26, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff P. Gill, Acting Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services C. Carter, Acting General Manager Public Works and Development Services C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the Municipal Web Site at www.maoleridge.ca The meeting was filmed by Shaw Communications Inc. and recorded by the District of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 601 Management of District Park Sites in the Downtown Area -K. Swift, General Manager of Community Development, Parks and Recreation Services 801 Recordings of Council Meetings Policy 400 APPROVAL OF THE AGENDA The agenda was approved with the additions of Items 601 and 801 Council Minutes August 26, 2014 Page 2 of 18 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of July 22, 2014 R/2014-363 Minutes Regular Council July 22, 2014 501 It was moved and seconded That the minutes of the Regular Council Meeting of July 22, 2014 be adopted as circulated CARRIED 502 Minutes of the Development Agreements Committee Meeting of July 17, 18, 21, 28 and 29, 2014 and August 8(2), 2014, 2014 R/2014-364 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of July 17, 18, 21, 28 and 29, 2014 and August 8(2), 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 The General Manager of Community Development, Parks and Recreation Services provided an update on plans for the conservation area behind the Chances Gaming Centre. 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS 801 Recordings of Council Meetings Policy Staff report dated August 25, 2014 recommending that the Recordings of Council Policy be adopted. Council Minutes August 26, 2014 Page 3 of 18 R/2014-365 Recordings of Council Meetings Policy Adopt It was moved and seconded That the Recordings of Council Meetings Policy attached to the staff report dated August 25, 2014 as Appendix I be adopted. 900 CORRESPONDENCE -Nil 1000 BYLAWS Note: Item 1001 is from the August 26, 2014 Public Hearing Bylaws for Third Reading 1001 2013-101-RZ, 20758 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 7048-2013 CARRIED To rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to accommodate a new Mark's Work Wearhouse Third reading R/2014-366 2013-101-RZ BL No. 7048-2013 Third reading It was moved and seconded That Bylaw No. 7048-2013 be given third reading. Bylaws for Final Reading 1002 Maple Ridge Smoking Regulation Bylaw No. 6968-2013 CARRIED Staff report dated August 26, 2014 recommending that Maple Ridge Smoking Regulation Bylaw No. 6968-2013 be adopted as amended, that the bylaw be filed in the office of the Minister of Health and that Maple Ridge Smoking Regulation Bylaw No. 5495-1997 be rescinded. Final reading Council Minutes August 26, 2014 Page 4 of 18 R/2014-367 Smoking Regulation BL No. 6968-2013 Final reading It was moved and seconded That Bylaw No.6968-2013 as amended and indicated in the report be adopted; and That Bylaw No.6968-2013 is filed in the office of the Minister of Health; and That Bylaw No. 5495-1997 be rescinded in its entirety. CARRIED Councillor Hogarth, Councillor Morden -OPPOSED 1003 Maple Ridge Revitalization Tax Exemption Program Amending Bylaw No. 7066-2014 To ensure apportionment of exemptions among strata units is consistent with program objectives, and to provide clarity for the apportionment of exemptions for commercial space in mixed use buildings Final reading R/2014-368 BL No. 7066-2014 Final reading It was moved and seconded That Bylaw No. 7066-2014 be adopted. COMMITTEE REPORTS AND RECOMMENDA T/ONS 1100 COMMITTEE OF THE WHOLE Minutes -July 21, 2014 R/2014-369 Minutes cow July 21, 2014 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of July 21, 2014 be received. CARRIED Council Minutes August 26, 2014 Page 5 of 18 Public Works and Development Services 1101 Maple Ridge Commercial and Industrial Strategy Draft Implementation Plan Update Staff report dated August 25, 2014 recommending that the Commercial and Industrial Strategy as amended be endorsed and that staff be directed to prepare the implementation plan for the Commercial and Industrial Strategy. R/2014-370 Commercial and It was moved and seconded Industrial Strategy Endorse as amended Prepare Implementation Plan R/2014-371 Commercial and Industrial Strategy Defer DEFEATED 1. That the Commercial & Industrial Strategy, prepared for the District of Maple Ridge by GP Rollo and Associates, dated August 2014, be endorsed as amended, and 2. That staff be directed to prepare the Implementation Plan for the Commercial and Industrial Strategy based on the framework outlined in the report dated August 25, 2014, and titled "Maple Ridge Commercial and Industrial Strategy Draft Implementation Plan -Update". It was moved and seconded That the Maple Ridge Commercial and Industrial Strategy Draft Implementation Plan be deferred to the September 9, 2014 Council Meeting. DEFEATED Mayor Daykin, Councillor Ashlie, Councillor Dueck, Councillor Morden -OPPOSED MAIN MOTION CARRIED Councillor Masse -OPPOSED Council Minutes August 26, 2014 Page 6 of 18 1102 2014-034-RZ, 22370 and 22000 Block of River Road, RS-3 to CD-1-14 Staff report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7099-2014 to rezone from RS-3 (One Family Rural Residential) to CD-1-14 (Riverfront Development) to permit approximately 21 townhouse units be given first reading and that the applicant provide further information as described on Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879-1999 and as outlined in the report. R/2014-372 2014-034-RZ BL No. 7099-2014 First reading It was moved and seconded That Bylaw No. 7099-2014 be given first reading; and That the applicant provides further information as described on Schedules A, C, D, F and G of the Development Procedures Bylaw No. 5879 -1999, along with the information described in this report dated August 25, 2014 respecting a waterfront linear park, a walkway/boardwalk with associated pedestrian amenities, public art, and interconnection with other parkland and the Port Haney community. CARRIED 1103 2012-034-RZ, 12101208 Street, RS-3 to RM-1 Staff report dated August 25, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6920-2012 to adjust areas designated Conservation around watercourses be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6921-2012 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of 8 townhouse units be given second reading and forwarded to Public Hearing. R/2014-373 2012-034-RZ BL No. 6920-2012 First, second, PH BL No. 6921-2012 Second reading, PH It was moved and seconded 1. That in accordance with Section 879 of the Local Government Act opportunity for early and on-going consultation has been provided by way of posting Bylaw Council Minutes August 26, 2014 Page 7 of 18 No. 6920-2012 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 2. That Bylaw No. 6920-2012 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 3. That it be confirmed that Bylaw No. 6920-2012 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 6920-2012 be given first and second readings and be forwarded to Public Hearing; 5. That Bylaw No. 6921-2012 be amended as identified in the staff report dated August 25, 2014, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Approval from Fortis BC for visitor parking stalls located within Right-of Way; iii. Amendment to Official Community Plan Schedules "B" and "C"; iv. Road dedication as required; v. Removal of the existing buildings; vi. Park dedication as required; vii. A letter assuring that removal of all debris and garbage from park land has occurred; viii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ix. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the subject property for the proposed development; x. Registration of a Restrictive Covenant for the Visitor Parking; xi. Registration of a Restrictive Covenant for Tree Protection; Council Minutes August 26, 2014 Page 8 of 18 xii. Registration of a Restrictive Covenant for the Stormwater Management Plan; and xiii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Note: Item 1104 was deferred to a future Committee of the Whole Meeting 1104 2014-055-RZ, Bylaw Amendment to Direct Use of Medical Marihuana Production Staff report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7094-2014 to remove a requirement for a 1000 m setback between commercial marihuana production facilities be given first and second readings and be forwarded to Public Hearing. 1105 2012-119-RZ, 24108104 Avenue and 10336 240A Street, RS-3 and RS-2 toRM1 Staff report dated August 25, 2014 recommending that Maple Ridge Zone Amending Bylaw No . 6969-2013 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit development of 99 townhouse units with a revised design to incorporate double car garages for a number of units be given second reading and be forwarded to Public Hearing. R/2014-374 2012-119-RZ BL No. 6969-2013 Second reading, PH It was moved and seconded 1. That Bylaw No. 6969-2013 be given second reading, and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; Council Minutes August 26, 2014 Page 9 of 18 R/2014-375 2012-119-RZ DEFERRED ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Consolidation of the development site; iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v. Registration of a Cross Access Easement Agreement at the Land Title Office; vi. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; vii. Removal of the existing buildings; and viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. It was moved and seconded That Application 2012-119-RZ be deferred to come back before Council within a period of four weeks. CARRIED Mayor Daykin, Councillor Ashlie, Councillor Dueck -OPPOSED 1106 2011-019-RZ, 10515 and 10595 240 Street and 23950 Zeron Avenue, RS-3 to RM-1 Staff report dated August 25, 2014 recommending that second and third readings of Maple Ridge Official Community Plan Bylaw No. 6871-2011 be rescinded; that second and third readings of Maple Ridge Zone Amending Bylaw No. 6864-2011 be rescinded; that Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 to designate an area around a watercourse as Conservation be amended and be given second reading and be forwarded to Public Hearing; and that Maple Ridge Zone Amending Bylaw No. 6864-2011 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) be amended and be given second reading and be forwarded to Public Hearing. Council Minutes August 26, 2014 Page 10 of 18 R/2014-376 2011-019-RZ BL No. 6871-2011 Rescind, second reading, PH BL No. 6864-2011 Rescind, second reading, PH It was moved and seconded 1. That second and third reading of Bylaw No. 6871-2011 be rescinded; 2. That second and third reading of Bylaw No. 6864-2011 be rescinded; 3. That, in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6871-2011 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 4. That Bylaw No. 6871-2011 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 5. That it be confirmed that Bylaw No. 6871-2011 is consistent with the Capital Expenditure Plan and Waste Management Plan; 6. That Bylaw No. 6871-2011 be amended as identified in the staff report dated August 25, 2014, be given second reading and be forwarded to Public Hearing; 7. That Bylaw No. 6864-2011 be amended as identified in the staff report dated August 25, 2014, be given second reading, and be forwarded to Public Hearing; and 8. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; Council Minutes August 26, 2014 Page 11 of 18 ii. Amendment to Official Community Plan Schedules 11811 and "C"; iii. Road dedication on 240 Street as required; iv. Park dedication as required; v. A letter assuring that removal of all debris and garbage from park land has occurred; vi. Consolidation of the subject properties; vii. Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability of the subject properties for the proposed development; viii. Registration of a Restrictive Covenant for the Protection of Steep Slopes; ix. Registration of a Restrictive Covenant for the Visitor Parking; x. Registration of a Restrictive Covenant for Tree Protection; and xi. Registration of a Restrictive Covenant for the Stormwater Management Plan . CARRIED 1107 2011-069-DVP, 20660 Maple Crescent Staff report dated August 25, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-069-DVP to reduce road dedication requirements on Maple Crescent and to waive requirements for a three metre corner truncation at Maple Crescent and 207 Street. R/2014-377 2011-069-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011-069-DVP respecting property located at 20660 Maple Crescent. CARRIED Council Minutes Augu st 26, 2014 Page 12 of 18 1108 2014-066-DP, 11900 Haney Place Staff report dated August 25, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-066-DP to permit exterior alterations and signage on the south side of Haney Place Mall for a new tenant, Rexall Drugstore. R/2014-378 2014-066-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-066-DP respecting property located at 11900 Haney Place. CARRIED 1109 2012-036-CP, Wildfire Development Permit Area Guidelines Staff report dated August 25, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7101-2014 to add Wildfire Development Permit Area Guidelines be given first and second readings and be forwarded to Public Hearing and that Maple Ridge Development Procedures Amending Bylaw No. 7102-2014 to add a Wildfire Development Permit Application be given first, second and third reading. R/2014-379 2012-036-CP BL No. 7101-2014 First, second, PH BL No. 7102-2014 Three readings It was moved and seconded 1. That in accordance with S. 879 of the Local Government Act opportunity for early and ongoing consultation has been provided by way of holding advertised public meetings, posting Official Community Plan Amending Bylaw No. 7101-2014 and related material on the municipal website and it is considered unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the Bylaw; 2. That Bylaw No. 7101-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; Council Minutes August 26, 2014 Page 13 of 18 3. That it be confirmed that Bylaw No. 7101-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 4. That Bylaw No. 7101-2014 be given first and second reading and upon receipt of comments from the Agricultural Land Commission forwarded to Public Hearing; and 5. That Bylaw No. 7102-2014 be given first, second and third reading. Councillor Bell, Councillor Hogarth, Councillor Morden -OPPOSED CARRIED 1110 Award of Contract ITT-EN14-50; Sanitary Sewer Replacement on River Road (418 m south of McKay Avenue} Staff report dated August 25, 2014 recommending that Contract ITT-EN14- 50, Sanitary Sewer Replacement on River Road (418 m south of McKay Avenue) be awarded to PW Trenchless Ltd.; that a contract contingency be approved, that the Financial Plan be amended to increase project funding and that the Corporate Officer be authorized to execute the contract. R/2014-380 Award of Contract PW Trenchless Ltd. It was moved and seconded That Contract ITT-EN14-50 Sanitary Sewer Replacement by Pipe Bursting on River Road (418m south of McKay Avenue} be awarded to PW Trench less Ltd. in the amount of $528,687.70 excluding taxes; and That a contract contingency of 5% or $26,435 be approved to address additional contract items; and That the Financial Plan be amended to increase project funding by $105,122; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes August 26, 2014 Page 14 of 18 1111 River Road Traffic Calming and Proposed Interim Sidewalk Improvements (Darby Street to Carshill Street) Staff report dated August 25, 2014 recommending that funding be reallocated for the interim River Road sidewalks improvements and that construction of the interim River Road sidewalk (Darby Street to Carshill Street) be approved. R/2014-381 Interim River Road Sidewalk It was moved and seconded Approval That funding of $250,000 from LTC 2168 (Traffic Calming) be re-allocated for the interim River Road sidewalk; and That construction of the interim River Road sidewalk (Darby Street to Carshill Street) be approved. CARRIED Note: Councillor Hogarth excused himself from discussion of Item 1112 at 10:10 p.m. as he manages the property under application 1112 Bylaw for Highway Closure and Dedication Removal for a Portion of the Lane Located North of the Property at 12018 Edge Street Staff report dated August 25, 2014 recommending that Maple Ridge Highway Closure and Dedication Removal Bylaw No. 7104-2014 to close the highway and remove a road dedication be given first, second and third readings. R/2014-382 BL No. 7104-2014 First, second and third reading It was moved and seconded That Bylaw No. 7104-2014 be given first, second and third reading. CARRIED Note: Councillor Hogarth returned to the meeting at 10:11 p.m. Council Minutes August 26, 2014 Page 15 of 18 Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended July 31, 2014 Staff report dated August 25, 2014 recommending that the disbursements for the month ended July 31, 2014 be approved. R/2014-383 Disbursements Month end ed July 31, 2014 It was moved and seconded That the disbursements as listed below for the month ended July 31, 2014 be approved: General Payroll Purchase Card 1132 Adjustments to the 2014 Collector's Roll $24,272,570. $ 2,404,582. $ 109,433. $ 27 .241.585. CARRIED Staff report dated August 25, 2014 submitting information on changes to the 2014 Collector's Roll through the issuance of Supplementary Rolls 3 through 5. For information only No motion required 1133 2014 Council Expenses Staff report dated August 25, 2014 providing Council expenses for 2014 updated to the end of July 2014. For information only No motion required 1134 Corporate Records Management System Bylaw Staff report dated August 25, 2014 recommending that Maple Ridge Corporate Records Management Bylaw No. 7097-2014 to provide for the retention and disposition of records be given first, second and third readings. Council Minutes August 26, 2014 Page 16 of 18 R/2014-384 BL NO. 7097-2014 First, second and third readings It was moved and seconded That Bylaw No. 7097-2014 be given first, second and third readings. CARRIED Community Development and Recreation Service 1151 Alouette Home Start Society (AHSS) Request for an Extension of Municipal Property Leases Staff report dated August 25, 2014 recommending that the municipal property leases for the Iron Youth Safe House and the Route 29 Youth Transitional Housing Program be extended. R/2014-385 AHSS Request for Extension of Municipal Property Leases It was moved and seconded That the request from the Alouette Home Start Society for an extension of the municipal property lease for the Iron Horse Youth Safe House be extended for a two year period ending March 31, 2017; and That the request from the Alouette Home Start Society for extension of the municipal property lease for the Route 29 Youth Transitional Housing program be extended for a two year period ending March 31, 2017. CARRIED Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS -Nil Council Minutes August 26, 2014 Page 17 of 18 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT Mayor Daykin attended the Eid festival at the library and the Maple Ridge Museum's 40th Anniversary celebration. He reminded residents that the 2nd Annual Bluegrass Festival is taking place at the Albion Fairgrounds the end of August and encouraged all to attend. 1500 COUNCILLORS' REPORTS Councillor Masse Councillor Masse attended a meeting with the Chair of the Heritage Commission. Councillor Dueck -no report Councillor Ashlie -no report Councillor Bell Councillor Bell attended the Library Summer Reading Club Medal Ceremony at the library. Councillor Hogarth -no report Councillor Morden Councillor Morden participated in the Jail and Bail event at Country Fest. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes August 26, 2014 Page 18 of 18 1800 1900 QUESTIONS FROM THE PUBLIC Todd Oliver Mr. Oliver spoke to a wetlands park development on 227 Street. He conveyed concerns of neighbourhood residents and asked whether a fence could be constructed around the park. The General Manager of Community Development, Parks and Recreation Services offered to attend a meeting with concerned residents. ADJOURNMENT -10:32 p.m. Certified Correct C. Marlo, Corporate Officer