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Home My WebLink About2014-09-09 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING September 9, 2014 The Minutes of the Municipal Council Meeting held on September 9, 2014 at 7:00 p.m. in the Council Chamber of the Municipal Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Pollock, Municipal Engineer Note: These Minutes are also posted on the Municipal Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 601 will be dealt with following Item 703 400 APPROVAL OF THE AGENDA The agenda was approved with the revision to deal with Item 601 after Item 703 Council Minutes September 9, 2014 Page 2 of 11 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of August 26, 2014 R/2014-388 Minutes Regular Council August 26, 2014 501 It was moved and seconded That the minutes of the Regular Council Meeting of August 26, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of August 26, 2014 R/2014-389 Minutes Public Hearing August 26, 2014 502 It was moved and seconded That the minutes of the Public Hearing of August 26, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of August 20 and 25 and September 3, 2014 R/2014-390 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of August 20 and 25 and September 3, 2014 be received. CARRIED Council Minutes September 9, 2014 Page 3 of 11 600 PRESENTATIONS AT THE REQUEST OF COUNCIL Note: Item 601 was dealt with following Item 703 601 Maple Ridge 140 Year Birthday Bash Preview -Emerald Pig Theatrical Society As a preview to Maple Ridge's 140 Year Birthday Bash, Mayor Daykin announced members of the Emerald Pig Theatrical Society who will portray past leaders of the community. He introduced James Rowley as Nelson Lougheed, Chris Carver as John A. Mcivor, John Stuart as Solomon Mussallem, Christopher Stanwood as Peter Jenewein, Kathleen Hatley as Betty Dube and Simon Challenger as John Mcivor, Senior. 700 DELEGATIONS 701 Maple Ridge Pitt Meadows Arts Council • Bonnie Telep, Chair • Lindy Sisson, Executive Director Ms. Sisson provided information on the entertainment scheduled for the upcoming season at the ACT. She provided a video with clips of entertainers scheduled to perform. 702 Ridge Meadows Youth Diversion Program • Ranjit Kingra, Program Coordinator • Brendan Koyanagi, Gio Armani Mr. Koyanagi and Mr. Armani showcased their presentation outlining the work done by the Ridge Meadows Youth Diversion Program which won first place as part of the Youth Philanthropy Initiatives. 703 Benjo Holdings Ltd -Joanne Pinkney -President • Concerns over the Salvation Army Caring Place Mrs. Pinkney read a statement expressing concerns with the Salvation Army Caring Place and the impact on the surrounding businesses and neighbourhood. She provided a PowerPoint presentation outlining social issues associated with the homeless, particularly in the vicinity of the Caring Place. Council Minutes September 9, 2014 Page 4 of 11 800 900 1000 1001 Mayor Daykin expressed appreciation to Mrs. Pinkney for her attendance at the Council Meeting and indicated that in response to her presentation he will forward the presentation to the Province and that the Good Neighbour Agreement between the city and the Salvation Army will be reviewed. He invited Mrs. Pinkney and any other concerned residents to meet with him for further discussion. UNFINISHED BUS/NESS -Nil CORRESPONDENCE -Nil BYLAWS Bylaws for Final Reading Maple Ridge Corporate Records Management Bylaw No. 7097-2014 To provide for the retention and disposition of records Final reading R/2014-391 BL No. 7097-2014 Final reading It was moved and seconded Note: 1002 That Bylaw No. 7097-2014 be adopted. CARRIED Councillor Hogarth removed himself from the discussion of Item 1002 at 8:11 p.m. as he manages the subject property. Maple Ridge Highway Closure and Dedication Removal Bylaw No. 7104- 2014 Staff report dated September 9, 2014 recommending final reading To close the highway located north of property at 12018 Edge Street and remove the road dedication to allow for a three tower residential/commercial development Final reading Coun cil Minutes September 9, 2014 Page 5 of 11 R/2014-392 BL No. 7104-2014 Final reading It was moved and seconded That Bylaw No. 7104-2014 be adopted. CARRIED Note: Councillor Hogarth returned to the meeting at 8:12 p.m. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -August 25, 2014 R/2014-393 Minutes cow August 25, 2014 It was moved and seconded That the minutes of the Committee of the Whole Meeting of August 25, 2014 be received. CARRIED Public Works and Development Services 1101 2014-054-RZ, 23627 and 23598 Dogwood Avenue, Text Amendment Staff report dated September 8, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7103-2014 to allow for a reduced lot area in exchange for dedication of developable lot area for tree protection purposes be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. R/2014-394 2014-054-RZ BL No. 7103-2014 First reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Minutes September 9, 2014 Page 6 of 11 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7103-2014 be given first reading; and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required for a Subdivision application. CARRIED Note: Councillor Masse excused himself from discussion of Item 1102 at 8:15 p.m. as he lives in the vicinity of the property. 1102 2013-103-RZ, 12366 Laity Street, RS-1 to R-1 Staff report dated September 8, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7042-2013 to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit a subdivision of 4 lots in the first phase and 2 lots in a second phase be given second reading and be forwarded to Public Hearing. R/2014-395 2013-103-RZ BL No. 7042-2013 Second read ing Forward to PH It was moved and seconded 1. That Bylaw No. 7042 -2013 be given second reading, and be forwarded to Public Hearing; Council Minutes September 9, 2014 Page 7 of 11 2. That Council require, as a condition of subdivision approval, the developer to pay to the District an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government Act; and, 3. That the following terms and conditions be met prior to final reading: i. Road dedication on Laity Street, as required; ii. Registration of a Restrictive Covenant for Tree Protection; iii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Note: Councillor Masse returned to the meeting at 8:16 p.m. 1103 Request for Accessory Employee Residence -28487 108th Avenue Staff report dated September 8, 2014 recommending that the practice of seeking approval from the Agricultural Land Commission for a non-farm use application for an accessory employee residential use on lands within the Agricultural Land Reserve continue. R/2014-396 28487 108 Avenue Issue Building Permit 1103.1 It was moved and seconded That staff be directed to issue a Building Permit for the proposed dwelling unit at 28487 108th Avenue, Maple Ridge, subject to meeting all the relevant code and bylaw requirements. CARRIED The Manager of Legislative Services advised that the resolution being presented to the Council Meeting differs from the resolution in the staff report presented at the September 8, 2014 Committee of the Whole Report. Council Minutes September 9, 2014 Page 8 of 11 R/2014-397 Requests for Accessory 1103.2 It was moved and seconded 1. That all future requests for an accessory employee residential use, as defined in the Maple Ridge Zoning Bylaw No. 3510-1985, be required to apply for a non- farm use application as outlined in the Agricultural Land Commission Act Policy #9; and 2. That future reports include an alternative that identifies Council's authority under Section 18 of the ALC Act to allow an additional residence that is necessary for farm use. CARRIED 1104 Award of Contract ITT-EN14-46: Lorne Avenue Pedestrian Improvements Staff report dated September 8, 2014 recommending that Contract ITT- EN14-46: Lorne Avenue Pedestrian Improvements be awarded to Imperial Paving Limited, that a contract contingency be approved, that the Financial Plan be amended to reallocate funds from LTD 8861; and that the Corporate Officer be authorized to execute the contract. R/2014-398 Award of Contract Lorne Avenue It was moved and seconded That Contract ITT-EN14-46, Lorne Avenue Pedestrian Improvements, be awarded to Imperial Paving Limited in the amount of $353,241.92 excluding taxes; and That a contract contingency of 5% or $17,633.75 be approved to address additional contract items; and That the Financial Plan be amended to reallocate $103,290.00 from LTC 8861; and That the Corporate Officer be authorized to execute the contract. CARRIED Councillor Hogarth -OPPOSED Council Minutes September 9, 2014 Page 9 of 11 Financial and Corporate Services (including Fire and Police) Note: Councillor Bell excused herself from discussion of Item 1131 at 8:52 p.m. as she has a child attending Meadowridge school. 1131 2015 Permissive Tax Exemptions Staff report dated September 8, 2014 recommending that Maple Ridge Tax Exemption Bylaw No. 7105-2014 be given first, second and third readings. R/2014-399 BL No. 7105-2014 Three readings It was moved and seconded That Bylaw No. 7105-2014 be given first, second and third readings. CARRIED Note: Councillor Bell returned to the meeting at 8:53 p.m. Community Development and Recreation Service 1151 Panorama Strata LMS -4011 Proposed Bylaw Revision Staff report dated September 8, 2014 recommending the amendment of Panorama LMS 4011 bylaws to reflect cost distribution in place since 1999. R/2014-400 Panorama LMS 4011 Bylaws Amend It was moved and seconded That staff be directed to work with the Panorama Stata Council to amend the Panorama LMS 4011 Bylaws to reflect the cost distribution that has been in place since 1999. CARRIED Correspondence -Ni I Council Minutes September 9, 2014 Page 10 of 11 Other Committee Issues -Nil 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT Mayor Daykin attended the True North Fraser Bluegrass Festival and a meeting of the volunteers with the Maple Ridge Ham Radio Club. 1500 COUNCILLORS' REPORTS Councillor Masse Councillor Masse attended a meeting of the Maple Ridge Community Heritage Commission. He encouraged members of the public to attend upcoming discussions regarding Riverview and to attend the 50th Anniversary celebration of the Maple Ridge Funeral Chapel. Councillor Dueck Councillor Dueck attended a Community Policing Open House and a meeting of the Ridge Meadows Recycling Society. Councillor Bell Councillor Bell reported that the committees she sits on have not had meetings since the return of Council from summer break. Councillor Hogarth Councillor Hogarth attended a meeting of the Metro Vancouver Environment and Parks Committee. Councillor Morden Councillor Morden attended meetings of the Ridge Meadows Seniors Society, the Downtown Maple Ridge Business Improvement Association and a Maple Ridge Towing event. He encouraged residents to attend and support the upcoming Terry Fox Run. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes September 9, 2014 Page 11 of 11 1800 QUESTIONS FROM THE PUBLIC Laura Zeller. Owner. Canvas Hair Salon Ms. Zeller expressed concern over safety and the impact on her business as well as other businesses in the area as a result of negative behaviours on the streets. She asked whether consideration has been given to the introduction of a police force other than the RCMP, whether dealing with crime is a direct priority of the City Planning and Economic Development Offices, whether the return of new street population to perspective communities of origin has been considered and whether inclusion and requests for local services to transitioning at-risk individuals out of a life of drugs and crime have been made. Ms. Zeller provided her notes to the Manager of Legislative Services. Resident The resident advised that she lives in the immediate vicinity of the Caring Place and outlined the issues she has been dealing with relating to criminal activity and homelessness which she feels result from the location of the Caring Place. She asked for more policing, more Bylaws officers and more effective bylaws. Grover Telford Mr. Telford expressed concern with the issues brought forward by local residents and business owners which they feel result from the location of the Caring Place. He asked whether thought has been given to a relocation of the Caring Place. Brad Dolly Mr. Dolly echoed the sentiments of previous speakers. He expressed concern that the issues raised by residents and businesses in the vicinity of the Caring Place over the last 10 years have not been addressed. 1900 ADJOURNMENT -9:20 p.m. Certified Correct C. Marlo, Corporate Officer