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Home My WebLink About2014-09-30 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING September 30, 2014 The Minutes of the City Council Meeting held on September 30, 2014 at 7:00 p.m. in the Council Chamber of City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular Municipal business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required C. Goddard, Manager of Development and Environmental Services Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and is recorded by the City of Maple Ridge. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes September 30, 2014 Page 2 of 13 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of September 9, 2014 R/2014-406 501 Minutes Regular Council It was moved and seconded September 9, 2014 That the minutes of the Regular Council Meeting of September 9, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of September 16, 2014 R/2014-407 502 Minutes It was moved and seconded Public Hearing September 16, 2014 That the minutes of the Public Hearing of September 16, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of September 3(2), 4, 8 and 16, 2014 R/2014-408 503 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of September 3(2), 4, 8 and 16, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil Council Minutes September 30, 2014 Page 3 of 13 700 DELEGATIONS 701 Communities in Bloom Awards Presentations • Charlotte Mitchell, Co-Chair, Communities in Bloom Committee • Cyndy Johnson-McCormick, Co-Chair, Communities in Bloom Committee • Geoff Mallory, Manager, Parks & Open Space, City of Maple Ridge The Manager of Parks & Open Space introduced Ms. Johnson-McCormick and Ms. Mitchell with the Maple Ridge Communities in Bloom committee, who provided an overview of the Communities in Bloom program and announced that the City of Maple Ridge was awarded the highest award of Five Blooms by BC Communities in Bloom judges and was one among only three other communities to receive the award. 800 UNFINISHED BUSINESS Note: Item 801 has been forwarded from the September 15, 2014 Council Workshop Meeting 801 Housing Action Plan Staff report date September 15, 2014 recommending that the Housing Action Plan be endorsed and that staff be directed to prepare an Implementation Plan. R/2014-409 Housing Action Plan Endorse Prepare Implementation Plan It was moved and seconded 1. That the Housing Action Plan, prepared by CitySpaces Consulting dated August 2014, be endorsed. 2. That staff be directed to prepare an Implementation Plan for the Housing Action Plan based on the framework outlined in the report dated September 15, 2014, and titled "Housing Action Plan". CARRIED 900 CORRESPONDENCE -Nil Council Minutes September 30, 2014 Page 4 of 13 1000 BYLAWS Bylaws for Third Reading Note: Items 1001 to 1004 are from the Public Hearing of September 16, 2014 1001 2013-080-RZ, 24086104 Avenue Maple Ridge Zone Amending Bylaw No. 7027-2013 To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit a development of 18 townhouse units Third reading R/2014-410 2013-080-RZ BL No. 7027-2013 Third reading It was moved and seconded That Bylaw No. 7027-2013 be given third reading. 1002 2012-034-RZ, 12101208 Street CARRIED 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6920-2012 To designate from Urban Residential to Conservation and to add Conservation area Third reading R/2014-411 2012-034-RZ BL No. 6920-2012 Third reading It was moved and seconded That Bylaw No. 6920-2012 be given third reading. 1002.2 Maple Ridge Zone Amending Bylaw No. 6921-2012 CARRIED To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of 8 townhouse units Third reading Council Minutes September 30, 2014 Page 5 of 13 R/2014-412 2012-034-RZ BL No. 6921-2012 Third reading It was moved and seconded That Bylaw No. 6921-2012 be given third reading. 1003 2011-019-RZ, 10515 240 Street CARRIED 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6871-2011 To designate from Urban Residential to Conservation and to add Conservation area Third reading R/2014-413 2011-019-RZ BL No. 6871-2011 Third reading It was moved and seconded That Bylaw No. 6871-2011 be given third reading. 1003.2 Maple Ridge Zone Amending Bylaw No. 6864-2011 CARRIED To rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) to permit construction of 52 townhouse units Third reading R/2014-414 2011-019-RZ BL No. 6864-2011 Third reading It was moved and seconded That Bylaw No. 6864-2011 be given third reading. 1004 2013-107-RZ, 24005, 24009 and 24075 Fern Crescent CARRIED 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7088-2014 To adjust conservation designation boundaries Third reading Council Minutes September 30, 2014 Page 6 of 13 R/2014-415 2013-107-RZ BL No. 7088-2014 Third reading It was moved and seconded That Bylaw No. 7088-2014 be given third reading. CARRIED 1004.2 Maple Ridge Zone Amending Bylaw No. 7053-2014 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential), RS-1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit a future subdivision of 34 single family lots Third reading R/2014-416 2013-107-RZ BL No. 7053-2014 DEFERRED R/2014-417 2014-107-RZ BL No. 7053-2014 DEFERRAL 1004.1.1 It was moved and seconded That Bylaw No. 7053-2014 be given third reading. 1004.1.2 It was moved and seconded That third reading of Bylaw No. 7053-2014 be deferred to the October 14, 2014 Council Meeting to allow staff and the applicant to discuss the feasibility of having 128 Avenue go through. CARRIED Councillor Hogarth, Councillor Morden -OPPOSED Note: The Manager of Development and Environmental Services provided clarification on the OCP description provided for Bylaw No. 7088-2014. Council Minutes September 30, 2014 Page 7 of 13 Bylaws for Final Reading 1005 2013-013-RZ, 24286 102 Avenue Maple Ridge Zone Amending Bylaw No. 6983-2013 Staff report dated September 30, 2014 recommending final reading To rezone from RS-3 (One Family Rural Residential) to R-3 (Special Amenity Residential District) to permit the future subdivision into approximately 18 single family lots Final reading R/2014-418 2013-013-RZ BL No. 6983-2013 Final reading It was moved and seconded That Bylaw No. 6983-2013 be adopted. 1006 RZ/087 /08, 23103 136 Avenue CARRIED Staff report dated September 30, 2014 recommending final reading 1006.1 Maple Ridge Official Community Plan Amending Bylaw No. 7082-2014 To revise boundaries of land use designations Final reading R/2014-419 RZ/087/08 BL No. 7082-2014 Final reading It was moved and seconded That Bylaw No. 7082-2014 be adopted. 1006.2 Maple Ridge Zone Amending Bylaw No. 6899-2012 CARRIED To rezone from A-2 (Upland Agricultural) to R-1 (Residential District), R-2 (Urban Residential District), RS-1b (One Family Urban [Medium Density] Residential), P-1 (Park and School) to permit a future development that includes 38 single family lots, a municipal park site, and a linear park (trail) Final reading Council Minutes September 30, 2014 Page 8 of 13 R/2014-420 RZ/087/08 BL No. 6899-2012 Final reading It was moved and seconded That Bylaw No. 6899-2012 be adopted. CARRIED Note: Councillor Bell excused herself from the discussion of Item 1007 at 8:15 p.m. as she has a child attending Meadowridge School which is on the list of tax exemptions. 1007 Maple Ridge Tax Exemption Bylaw No. 7105-2014 To exempt certain types of properties from municipal property taxation in 2015 Final reading R/2014-421 BL No. 7105-2014 Final reading It was moved and seconded That Bylaw No. 7105-2014 be adopted. Note: Councillor Bell returned to the meeting at 8:16 p.m. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes-September 15, 2014 R/2014-422 Minutes cow September 15, 2014 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of September 15, 2014 be received. CARRIED Council Minutes September 30, 2014 Page 9 of 13 Public Works and Development Services 1101 2014-013-RZ, 23895124Avenue and 12507, 12469, 12555 and 12599 240 Street Staff report dated September 15, 2014 recommending that first reading for properties located at 23895 124 Avenue; 12507, 12469, 12555 and 12599 240 Street be denied. R/2014-423 2014-013-RZ Deny application DEFEATED R/2014-424 2014-013-RZ Bring forward first reading report 1101.1 It was moved and seconded That first reading for properties located at 23895 124 Avenue; 12507, 12469, 12555, and 12599 240 Street be denied. DEFEATED Councillor Bell, Councillor Dueck, Councillor Hogarth, Councillor Masse, Councillor Morden -OPPOSED 1101.2 It was moved and seconded That staff be directed to undertake "Alternative 2: Short Term Deferral: Density Bonus Framework Using Densities Similar to the RS-1c Zone" outlined in the staff report dated September 30, 2014 titled "First Reading, 23895 124 Avenue and 12507, 12469, 12555 and 12599 240 Street". R/2014-425 1101.2 2014-013-RZ It was moved and seconded Amend 2014-013-RZ DEFEATED That the text "using densities similar to the RS-1c Zone" be removed. AMENDMENT DEFEATED Mayor Daykin. Councillor Ashlie, Councillor Dueck, Councillor Masse -OPPOSED MAIN MOTION CARRIED Mayor Daykin, Councillor Ashlie, Councillor Masse -OPPOSED Council Minutes September 30, 2014 Page 10 of 13 1102 2014-061-RZ, 24205 Alouette Road Staff report dated September 15, 2014 recommending that first reading for the property located at 24205 Alouette Road be denied. R/2014-426 2014-061-RZ Deny application R/2014-427 2014-061-RZ Staff to undertake Alternative 3 1102.1 It was moved and seconded That first reading for the property located at 24205 Alouette Road be denied. Councillor Bell, Councillor Hogarth, Councillor Morden -OPPOSED 1102.2 It was moved and seconded CARRIED That staff be directed to undertake Alternative 3: Long Term Deferral: Estate Suburban Residential Designation Review as outlined in the staff report dated September 15, 2014 titled "2014-061-RZ, 24205 Alouette Roadn on any future application. CARRIED Mayor Daykin, Councillor Ashlie, Councillor Dueck -OPPOSED 1103 2014-053-DVP, 10476-10518 McEachern Street (east side lots only) Staff report dated September 15, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-053-DVP to increase maximum building height for eight uphill lots on the east side of McEachern Street. R/2014-428 2014-053-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-053-DVP respecting the properties located at 104 76 to 10518 McEachern Street (east side lots only). CARRIED Council Minutes September 30, 2014 Page 11 of 13 1104 Award of Contract ITT-EN14-54: Larch Avenue Road Extension Staff report dated September 15, 2014 recommending that Contract ITT- EN14-54, Larch Avenue Road Extension be awarded to Frazer Excavation Ltd., that a 5% contingency be approved, that the Financial Plan be amended to advance funds from LTC 7840, and further that the Corporate Officer be authorized to execute the contract. R/2014-429 Award of Contract Larch Avenue Road Extension It was moved and seconded That Contract ITT-EN14-54, Larch Avenue Road Extension, be awarded to Frazer Excavation Ltd. in the amount of $243,735.33 excluding taxes; and That a contingency of 5% or $12,936.77 be approved to address potential variations in field conditions; and That the Financial Plan be amended to advance $48,272.10 from LTC 7840; and further That the Corporate Officer be authorized to execute the contract. CARRIED Financial and Corporate Services fincludingFire and Police) 1131 2014 Council Expenses Staff report dated September 15, 2014 providing Council expenses for 2014 updated to the end of August 2014. For information only No motion required Community Development and Recreation Service -Nil Correspondence -Ni I Council Minutes September 30, 2014 Page 12 of 13 Other Committee Issues -Ni I 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT Mayor Daykin attended the Union of British Columbia Municipalities Conference and a meeting of the Metro Vancouver Aboriginal Relations Committee. 1500 COUNCILLORS' REPORTS Councillor Masse Councillor Masse attended a joint Maple Ridge Social Planning Advisory Committee/Council meeting and a third round of the BC Housing "Renewing Riverview" discussions. Councillor Dueck Councillor Dueck attended meetings of the Public Art Committee and the Economic Advisory Committee. She also attended the River's Day event at Alco Park. Councillor Ashlie Councillor Ashlie attended a joint Maple Ridge Social Planning Advisory Committee/Council meeting and the Agricultural Advisory Committee's business planning session. She participated in the Raise-A-Reader campaign and greeted the Cops for Cancer riders stopping at the Albion fairgrounds. Councillor Bell Councillor Bell attended a joint Maple Ridge Social Planning Advisory Committee/Council meeting and the 140th Birthday celebrations for the City of Maple Ridge. Councillor Hogarth Councillor Hogarth attended the Union of British Columbia Municipalities conference. Council Minutes September 30, 2014 Page 13 of 13 Councillor Morden Councillor Morden attended Maple Ridge's 140th Birthday celebrations, a Chamber of Commerce "Business after Business" mixer hosted by Golden Ears Cheesecrafters, a joint Maple Ridge Social Planning Advisory Committee/Council meeting, a meeting of the Pitt Meadows Airport Society and a Ridge Meadows Youth Diversion Program fundraiser. He also attended the Union of British Columbia Municipalities conference. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Ni I 1800 QUESTIONS FROM THE PUBLIC-Nii 1900 ADJOURNMENT -10:35 p.m. V Certified Correct V C. Marlo, Corporate Officer