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HomeMy WebLinkAbout2014-10-14 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING October 14, 2014 The Minutes of the City Council Meeting held on October 14, 2014 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required L. Benson, Manager of Sustainability and Corporate Planning Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved with an amendment to include item 1132 with item 601. 500 ADOPTION AND RECEIPT OF MINUTES Council Minutes October 14, 2014 Page 2 of 17 501 Minutes of the Regular Council Meeting of September 30, 2014 R/2014-433 501 Minutes Regular Council It was moved and seconded September 30, 2014 That the minutes of the Regular Council Meeting of September 30, 2014 be adopted as circulated CARRIED Note: Councillor Hogarth excused himself from voting on Item 502 at 7:03 p.m. as he manages one of the properties discussed in the Development Agreements Committee Meeting Minutes. 502 Minutes of the Development Agreements Committee Meeting of September 19, 24 and 29(2) and October 2 and 3, 2014 R/2014-434 502 Minutes Development Agmt It was moved and seconded Committee That the minutes of the Development Agreements Committee Meeting of September 19, 24 and 29(2) and October 2 and 3, 2014 be received. CARRIED Note: Councillor Hogarth returned to the meeting at 7:03 p.m. 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Capital Improvement Program Update • Trevor Thompson, Manager of Financial Planning Mr. Thompson provided an overview of the Capital Improvement Program. Note: Item 1132 was dealt with prior to item 700 Council Minutes October 14, 2014 Page 3 of 17 700 DELEGATIONS 701 Hospital Parking Fee Issue • Graham Mowatt and Grover Telford Mr. Mowatt and Mr. Telford spoke to the parking fees charged at the Ridge Meadows Hospital and asked that Council support the citizens of Maple Ridge by requesting that a different funding formula for collecting fees be considered by Fraser Health. Mr. Telford submitted a petition requesting free parking at the Hospital. 702 Shakeout Presentation • Patrick Cullen, Emergency Program Coordinator Mr. Cullen gave a Power Point presentation providing information on the Shakeout earthquake drill and on steps residents can take to be personally prepared for emergencies. 800 UNFINISHED BUS/NESS Note: Item 801 was brought forward from the October 6, 2014 Council Workshop Meeting 801 Employment Land Investment Incentive Program and Town Centre Investment Incentive Program -TCIIP2014 Extension Staff report dated October 14, 2014 recommending that fee reductions and partnering incentives for the Employment Land Investment Program and the Town Centre Investment Incentive Program be implemented; that Maple Ridge Revitalization Tax Exemption Employment Land Investment Incentive Program Bylaw No. 7112-2014, Maple Ridge Revitalization Tax Exemption Amending Bylaw No. 7109-2014 and Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 7110-2014 be given first, second and third reading; that monies be set aside in a reserve account to fund incentives; that monies be set aside for a Town Centre Improvement Program over 2015-2016; and that additional lands meeting specified criteria be added to the Employment Land Investment Incentive Program in the future at the option of Council. The Manager of Sustainability and Corporate Planning gave a PowerPoint presentation providing an overview of the Employment Land Incentive Program. Council Minutes October 14, 2014 Page 4 of 17 R/2014-435 Employment Land Investment Incentive Program and Town It was moved and seconded Centre Investment Incentive Program Extension 1) Investment Incentive Program as set out in the October 14, 2014, report, "Employment Land Investment Incentive Program and TCIIP2014 Extension" be implemented. 2) That the fee reductions and partnering incentives for the Town Centre Investment Incentive Program as set out in the October 14, 2014 report, "Employment Land Investment Incentive Program and TCIIP2014 Extension" be implemented. 3) That Maple Ridge Revitalization Tax Exemption Employment Land Investment Incentive Program Bylaw 7112-2014 be given first, second and third readings. 4) That Maple Ridge Revitalization Tax Exemption Amending Bylaw 7109-2014 be given first, second and third readings. 5) That Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 7110-2014 be given first, second and third readings. 6) That $650,000 be set aside in a reserve account to fund incentives. 7) That $50,000 be set aside for a Town Centre Improvement Program over 2015-2016 in partnership with, and with matching funds from the Downtown Maple Ridge Business Improvement Association. 8) That additional lands that meet the Employment Land Investment Incentive Program's reasons, objectives and principles, described in Part 5 of Revitalization Tax Exemption Bylaw No. 7112-2014 may be added to the program at Council's option in the future. Council Minutes October 14, 2014 Page5of17 R/2014-436 Amendment R/2014-437 Amendment It was moved and seconded That the following text be added: 9) That applications received under the Employment Land Investment Incentive Program and the Town Centre Investment Incentive Program be expedited and that additional staffing to process applications come from the proposed funding envelope. It was moved and seconded That the amendment be amended to delete the text "and that additional staff to process applications come from the proposed funding envelope" CARRIED Councillors Hogarth and Morden OPPOSED AMENDMENT AS AMENDED DEFEATED Councillors Bell, Hogarth, Morden and Mayor Daykin OPPOSED ORIGINAL MOTION CARRIED Note: Item 802 was deferred from the September 30, 2014 Council Meeting 802 2013-107-RZ, 24005, 24009 and 24075 Fern Crescent Maple Ridge Zone Amending Bylaw No. 7053-2014 To rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential), RS-1 (One Family Urban Residential) and R-2 (Urban Residential District) to permit a future subdivision of 34 single family lots. Third reading R/2014-438 2013-107-RZ BL No. 7053-2014 Third Reading It was moved and seconded That Bylaw No. 7053-2014 be given third reading. Council Minutes October 14, 2014 Page 6 of 17 The Manager of Legislative Services read an amendment to the motion from the September 30, 2014 meeting that staff recommends Council consider. R/2014-439 2013-107-RZ BL No. 7053-2014 It was moved and seconded That the text "and further, That as a condition of final reading, the Rezoning Servicing Agreement include the construction of 128th Avenue from Fern Crescent west to Fern Crescent east, including intersections and additional security in the amount of $370,000 for the construction of 128th Avenue" be added to the motion. AMEN DEMENT CARRIED MOTION AS AMENDED CARRIED Note: Council recessed at 9:20 p.m. and reconvened at 9:27 p.m. Councillor Morden was not in attendance when the meeting reconvened. 900 CORRESPONDENCE -Nil 1000 BYLAWS Bylaws for Final Reading 1001 2011-099-RZ, 12122 and 12130 203 Street Maple Ridge Zone Amending Bylaw No. 6884-2011 Staff report dated October 14, 2014 recommending final reading to rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) and R-2 (Urban Residential District) to permit subdivision into 16 lots. Final reading R/2014-440 2011-099-RZ BL No. 6884-2011 Final Reading It was moved and seconded That Bylaw No. 6884-2011 be adopted. Council Minutes October 14, 2014 Page7of17 1002 2012-038-RZ, 12116, 12140 and 12170 204 B Street CARRIED Staff report dated October 14, 2014 recommending final reading 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7044-2013 To designate from Institutional and Urban Residential to Urban Residential and Institutional Final reading R/2014-441 2012-038-RZ BL No. 7044-2013 Final Reading It was moved and seconded That Bylaw No. 7044-2013, as amended in the staff report dated October 14, 2014, be adopted. CARRIED 1002.2 Maple Ridge Zone Amending Bylaw No. 6924-2012 To rezone from P-2 (Special Institutional) to R-1 (Residential District) to permit the subdivision of 4 single family lots Final reading R/2014-442 2012-038-RZ BL No. 6924-2012 Final Reading It was moved and seconded That Bylaw No. 6924-2012 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -October 6, 2014 R/2014-443 Minutes cow October 6, 2014 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of October 6, 2014 be received. Council Minutes October 14, 2014 Page 8 of 17 CARRIED Public Works and Development Services 1101 2011-095-RZ, 11219 243 Street, RS-3 to RS-1b Staff report dated October 6, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6850-2011 to amend land use designations to dedicate park for conservation purposes be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 6851-2011 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for approximately 16 single family lots be given second reading and be forwarded to Public Hearing. First and Second Reading R/2014-444 2011-095-RZ It was moved and seconded BL No.6850-2011 First and Second Reading BL No.6851-2011 Second Reading 1. That Bylaw No. 6850-2011 be given first and second reading and be forwarded to Public Hearing; 2. That, in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 6850 -2011 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Bylaw No. 6850-2011 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 6850-2011 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 6851-2011 be amended as identified in the staff report dated October 6, 2014, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; Council Minutes October 14, 2014 Page 9 of 17 ii. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; iii. Park dedication as required, including construction of the equestrian trail; iv. A letter assuring that removal of all debris and garbage from park land has occurred; v. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject property for the proposed development; vi. Removal of existing buildings; and vii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED Note: Councillor Morden returned to the meeting at 9:32 p.m. 1102 2014-012-RZ, 24263 and 24295 112 Avenue, RS-2 to RS-1b Staff report dated October 6, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7067-2014 to amend land use designation to allow for dedication of park for conservation purposes be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7065-2014 to rezone from RS- 2 (One Family Suburban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to allow for approximately 12 single family lots be given second reading and be forwarded to Public Hearing. First and Second Reading R/2014-445 2014-012-RZ It was moved and seconded BL No. 7067-2014 First and Second Reading BL No. 7065-2014 Second Reading 1. That Bylaw No. 7067-2014 be given first and second reading and be forwarded to Public Hearing; 2. That, in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw Council Minutes October 14, 2014 Page 10 of 17 No. 7067-2014 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Bylaw No. 7067-2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 7067 -2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Bylaw No. 7065-2014 be amended as identified in the staff report dated October 6, 2014, be given second reading, and be forwarded to Public Hearing; and 6. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Official Community Plan Schedule 0A0, Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule UC"; iii. Park dedication as required, including construction of an equestrian trail; iv. A letter assuring that removal of all debris and garbage from park land has occurred; v. Consolidation of the subject properties; vi. Registration of a Restrictive Covenant for the geotechnical report, which addresses the suitability of the subject properties for the proposed development; vii. Removal of existing buildings; and viii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1103 2014-012-RZ, 24263 and 24295 112 Avenue, RS-1 to R-3 Staff report dated October 6, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6891-2011 to rezone from RS-1 (One Family Urban Residential) to R-3 (Special Amenity Residential District) to permit future subdivision into four single family lots be given second reading and be forwarded to Public Hearing. Second Reading Council Minutes October 14, 2014 Page 11 of 17 R/2014-446 2011-130-RZ BL No. 6891-2011 Second Reading It was moved and seconded 1. That Bylaw No. 6891-2011 be given second reading, and be forwarded to Public Hearing; 2. That Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government Act; and, 3. That the following terms and conditions be met prior to final reading: i. Road dedication as required; ii. Removal of the existing buildings; and iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If so, a Stage 1 Site Investigation report is required to ensure that the subject property is not a contaminated site. CARRIED 1104 2013-042-RZ, 24325 126 Avenue, RS-3 to RS-2 Staff report dated October 6, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7009-2013 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to permit a future subdivision into two single family lots no less than 0.3 ha (1 acre) be given second reading and be forwarded to Public Hearing. Second Reading R/2014-447 2013-042-RZ BL No. 7009-2013 Second reading It was moved and seconded 1. That Bylaw No. 7009-2013 be given second reading, and be forwarded to Public Hearing; and Council Minutes October 14, 2014 Page 12 of 17 2. That the following terms and conditions be met prior to final reading: i. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; and ii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If so, a Stage 1 Site Investigation report is required to ensure that the subject property is not a contaminated site. CARRIED 1105 2012-057-RZ, 12933 Mill Street, First Extension Staff report dated October 6, 2014 recommending that a one year extension be granted for rezoning application 2012-057-RZ to permit a subdivision of 16 single family lots under the R-2 (Urban Residential District) zone. R/2014-448 2012-057-RZ Extension It was moved and seconded That a one year extension be granted for rezoning application 2012-057-RZ and that the following conditions be addressed prior to consideration of final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendments to Part VI Figure 2 -Land Use Plan; Figure 30 -Horse Hamlet; and Figure 4 -Trails/ Open Space of the Silver Valley Area Plan of the Official Community Plan; iii. Road dedication as required; iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v. Registration of a Habitat Protection and Stormwater Management Covenant at the Land Title Office; vi. Removal of the existing buildings; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is Council Minutes October 14, 2014 Page 13 of 17 evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1106 2011-099-DVP and 2013-095-DVP, 12122 and 12130 203 Street Staff report dated October 6, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-099-DVP for variances to increase maximum height, reduce rear yard setbacks, decrease minimum lot width for certain lots and to leave existing overhead utility plant in place on 203 Street to allow for subdivision into 16 lots over two phases and that the Corporate Officer to authorized to sign and seal 2013-095-DVP to allow variances for a future lot in the second phase of the subdivision. The Manager of Legislative Services advised that correspondence was received from the Maple Ridge Alliance Church concerning the application. R/2014-449 2011-099-DVP 2013-095-DVP Sign and Seal It was moved and seconded 1. That the Corporate Officer be authorized to sign and seal 2011-099-DVP respecting property located at 12122 and 12130 203 Street for the first phase of the subdivision; and 2. That the Corporate Officer be authorized to sign and seal 2013-095-DVP respecting property located at future lot 10, created through the first phase of the subdivision. CARRIED 1107 2012-038-DVP, 12116 and 12170 2048 Street Staff report dated October 6, 2014 recommending that the Corporate Officer be authorized to sign and seal 2012-038-DVP for variances to reduce rear and front yard setbacks and to increase maximum height for specific lots to permit subdivision into four residential lots. Council Minutes October 14, 2014 Page 14 of 17 R/2014-450 2012-038-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2012-038-DVP respecting properties located at 12116 and 12170 204B Street. CARRIED 1108 2014-063-DVP, 28702 104 Avenue Staff report dated October 6, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-063-DVP to vary minimum lot width to allow for a lot line adjustment. R/2014-451 2014-063-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-063-DVP respecting property located at 28702 104 Avenue. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Disbursements for the month ended August 31, 2014 Staff report dated October 6, 2014 recommending that the disbursements for the month ended August 31, 2014 be approved. Council Minutes October 14, 2014 Page15of17 R/2014-452 Disbursements for the month ended August 31, 2014 It was moved and seconded That the disbursements as listed below for the month ended August 31, 2014 be approved: General Payroll Purchase Card $18,609,843. $ 2,013,733. $ 77,973. $ 20,701,549, CARRIED Note: Item 1132 was dealt with following Item 601 1132 Capital Improvement Program Update, 2014-2018 Financial Plan Amending Bylaw No. 7106-2014 Staff report dated October 6, 2014 recommending that 2014-2018 Financial Plan Amending Bylaw No. 7106-2014 to reflect changes to the Capital Improvement Program and operating cost updates be given first, second and third readings. R/2014-453 BL No.7106-2014 First, Second and Third Reading It was moved and seconded That Bylaw No. 7106-2014 be given first, second and third readings. CARRIED Community Development and Recreation Service -Ni I Council Minutes October 14, 2014 Page 16 of 17 Correspondence -Ni I Other Committee Issues -Nil 1200 STAFF REPORTS-Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT Mayor Daykin spoke to events on Mental Health Day noting the importance to remove the stigma around mental health. He acknowledged small businesses in recognition of Small Business Month. He attended a Rotary Club fundraising event in aid of the Ridge Meadows Hospice Society. 1500 COUNCILLORS' REPORTS Councillor Bell Councillor Bell offered reminders of events including Golden Harvest, the Ridge Meadows Hospital Gala and the annual general meeting of the CEED Centre. She will be attending a LMLGA board meeting and the Metro Vancouver 2015 budget discussions. Councillor Hogarth Councillor Hogarth will be attending an Economic Advisory Committee meeting and a Fraser River discussion luncheon. He encouraged people to assist with Operation Red Nose. He participated in the local real estate division annual thanksgiving dinner at St. Patrick's Hall. Councillor Morden Councillor Morden advised that it Is Homelessness Action Week. He attended the joint Maple Ridge and Pitt Meadows Parks & Leisure Services meeting, the Rotary Club fundraiser, a BIA safety and security committee meeting and a meeting of the Social Planning Advisory Committee. Council Minutes October 14, 2014 Page 17 of 17 Councillor Ashlie Councillor Ashlie attended the Social Planning Advisory Committee meeting, and the joint Maple Ridge and Pitt Meadows Parks & Leisure Services meeting. She reminded residents of the Community Resource Fair at Haney Place Mall and the Golden Harvest event. Councillor Dueck Councillor Dueck attended the Social Planning Advisory Committee meeting, the joint Maple Ridge and Pitt Meadows Parks & Leisure Services meeting and the Fire Hall No. 1 Open House. She thanked the firefighters for the work done by them during Fire Prevention Week. Councillor Masse Councillor Masse attended the Maple Ridge Community Heritage Commission meeting, the Social Planning Advisory Committee meeting, and the joint Maple Ridge and Pitt Meadows Parks & Leisure Services meeting. He will be attending the Golden Harvest event and the Ridge Meadows Hospital Foundation Gala. 1600 OTHER MATTERS DEEMED EXPEDIENT-Nil 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil 1800 QUESTIONS FROM THE PUBLIC -Nil 1900 ADJOURNMENT -10:04 p.m. Certified Correct C. Marlo, Corporate Officer