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HomeMy WebLinkAbout2014-10-28 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING October 28, 2014 The Minutes of the City Council Meeting held on October 28, 2014 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services C. Marlo, Manager of Legislative Services C. Carter, Director of Planning Other Staff S. Schiller, Acting Confidential Secretary L. Zosiak, Planner II D. Pollock, Municipal Engineer Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved. Council Minutes October 28, 2014 Page 2 of 20 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of October 14, 2014 R/2014-451 Minutes Regular Council October 14, 2014 501 It was moved and seconded That the minutes of the Regular Council Meeting of October 14, 2014 be adopted as circulated CARRIED 502 Minutes of the Public Hearing of October 21, 2014 R/2014-452 Minutes Public Hearing October 21, 2014 502 It was moved and seconded That the minutes of the Public Hearing of October 21, 2014 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of October 14 and 21, 2014 R/2014-453 503 Minutes Development Agmt It was moved and seconded Committee October 14, 2014 October 21, 2014 That the minutes of the Development Agreements Committee Meeting of October 14 and 21, 2014 be received. CARRIED Council Minutes October 28, 2014 Page 3 of 20 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 700 DELEGATIONS 701 Ridge Meadows Recycling Presentation • Carol Botting, President Ms. Botting gave an overview of the history and work of the Ridge Meadows Recycling Society, including a recent partnership with Multi-Material BC. Representatives from local Scout and Girl Guides troops made presentations on recycling. Mayor and Council received Ridge Meadows Recycling Society Waste Reduction Challenge badges. 702 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith provided an update on the implementation of the Heritage Plan by the Community Heritage Commission. 800 UNFINISHED BUS/NESS Note: Item 801 was forwarded from the October 20, 2014 Council Workshop Meeting 801 Development Service Resources Staff report dated October 20, 2014 amended resolution forwarded from Council is: That staff be directed to implement the addition of 4 new positions in Development Processing as detailed in the staff report dated October 20, 2014; and further That funds be utilized from the Building Inspections Reserve account for 2015 and 2016 to implement the addition of the 4 new positions in Development Processing and that Council review and approve the source of funding for subsequent years during 2015. The Director of Planning made a PowerPoint presentation providing an overview of the municipal development process, including statistics on applications and resources. Note: Councillor Hogarth entered the meeting at 8:23 pm. Council Minutes October 28, 2014 Page 4 of 20 R/2014-454 Development Services Resources It was moved and seconded That staff be directed to implement the addition of 4 new positions in Development Processing as detailed in the staff report dated October 20, 2014; and further That funds be utilized from the Building Inspections Reserve account for 2015 and 2016 to implement the addition of the 4 new positions in Development Processing and that Council review and approve the source of funding for subsequent years during 2015. CARRIED Councillors Morden and Bell OPPOSED 900 CORRESPONDENCE 1000 BYLAWS Note: Items 1001 to 1002 are from the October 21, 2014 Public Hearing Bylaws for Third Reading Note: Councillor Masse excused himself at 9:18 pm as he lives close by. 1001 2013-103-RZ, 12366 Laity Street Maple Ridge Zone Amending Bylaw No. 7042-2013 To rezone from RS-1 (One Family Urban Residential) to R-1 (Residential District) to permit subdivision of 4 lots in the first phase and 2 lots in a second phase Third reading R/2014-455 2013-103-RZ BL No. 7042-2013 Third Reading It was moved and seconded That Bylaw No. 7042-2013 be given third reading. Note: Councillor Masee returned to the meeting at 9:21 pm CARRIED Council Minutes October 28, 2014 Page 5 of 20 Bylaws for Final Reading 1002 2012-036-CP, Wildfire Development Permit Guidelines 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 7101-2014 To add Wildfire Development Permit Guidelines Third and final reading The Planner II, Lisa Zosiak, gave a PowerPoint presentation on the Wildlife Development Permit Guidelines. R/2014-456 BL No. 7101-2014 Third/ Final Reading It was moved and seconded That Bylaw No. 7101-2014 be amended in section 3(b), 4d to replace "On lands where a farm use, as defined by the Agricultural Land Commission, is being practiced ... "with "On lands where a farm use, as defined in the Agricultural Land Reserve Use, Subdivision and Procedure Regulation B.C. Reg. 171/2002 or its successor, is being practiced ... " and be given third and final reading as amended. CARRIED Councillors Morden, Hogarth and Bell OPPOSED 1002.2 Maple Ridge Development Procedures Amending Bylaw No. 7102-2014 To add a Wildfire Development Permit application Final reading R/2014-457 BL No. 7102-2014 Final Reading It was moved and seconded That Bylaw No. 7102-2014 be given final reading. It was moved and seconded That the matter be deferred until the Environmentally Sensitive Areas plan has been looked at in conjunction with the Wildfire DP Guidelines. DEFEATED Council Minutes October 28, 2014 Page 6 of 20 Mayor Daykin, Councillors Dueck, Masse, Ashlie OPPOSED ORIGINAL MOTION CARRIED Councillors Morden, Bell and Hogarth OPPOSED Note: The meeting recessed at 10:14 pm and resume at 10:19 pm. 1003 Capital Improvement Program Update, 2014-2018 Financial Plan Amending Bylaw No. 7106-2014 To reflect changes to the Capital Improvement Program and operating cost updates Final Reading R/2014-458 BL No. 7106-2014 Final Reading It was moved and seconded That Bylaw No. 7106-2014 be given final reading. CARRIED 1004 Employment Land Incentive Program and Town Centre Investment Program Extension 1004.1 Maple Ridge Revitalization Tax Exemption Employment Land Investment Incentive Program Bylaw No. 7112-2014 To establish a revitalization program to encourage accelerated private sector investment on employment lands Final Reading R/2014-459 BL No. 7112-2014 Final Reading It was moved and seconded That Bylaw No. 7112-2014 be given final reading. CARRIED Council Minutes October 28, 2014 Page 7 of 20 1004.2 Maple Ridge Revitalization Tax Exemption Program Amending Bylaw No. 7109-2014 To extend the Town Centre Investment Incentive Program for two years Final Reading R/2014-460 BL No. 7109-2014 Final Reading It was moved and seconded That Bylaw No. 7109-2014 be given final reading. 1004.3 Maple Ridge Off-Street Parking and Loading Amending Bylaw No. 7110-2014 CARRIED To extend the reduced parking standards in Sub Area 1 as shown on Schedule D of the Bylaw Final Reading R/2014-461 BL No. 7110-2014 Final Reading It was moved and seconded That Bylaw No. 7110-2014 be given final reading. Councillor Bell OPPOSED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -October 20, 2014 R/2014-462 Minutes cow October 20, 2014 It was moved and seconded CARRIED That the minutes of the Committee of the Whole Meeting of October 20, 2014 be received. CARRIED Council Minutes October 28, 2014 Page 8 of 20 Public Works and Development Services 1101 Application to Exclude Land from the Agricultural Land Reserve, 25638 and 25676 112 Avenue Staff report dated October 20, 2014 providing resolutions for Council's consideration and recommending that Application 2014-060-AL be forwarded to the Agricultural Land Commission. R/2014-463 2014-060-AL It was moved and seconded That application 2O14-O6O-AL be forwarded to the Agricultural Land Commission. CARRIED 1102 2O14-O74-CU, 22245 Lougheed Highway Note: Mayor Daykin and Councillor Masse excused themselves at 10:28 p.m. as Mayor Daykin has office space in this building and Councillor Masse has an office right next to this building. Staff report dated October 20, 2014 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 7108-2014 to temporarily allow CS-1 (Service Commercial) uses in an existing building on a C-3 (Town Centre Commercial) zoned property. R/2014-464 Amendment BL No. 7108-2014 It was moved and seconded 1. In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; Council Minutes October 28, 2014 Page 9 of 20 iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. vii. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment; 2. That Official Community Plan Amending Bylaw No. 7108- 2014 be given first reading; and 3. That the applicant provide further information as described on Schedule H of the Development Procedures Bylaw No. 5879-1999. CARRIED Note: Mayor Daykin and Councillor Masse returned to the meeting at 10:31 pm. 1103 2012-004-RZ, 23791112 Avenue, RS-3 to R-1 Staff report dated October 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7111-2014 to rezone from RS-3 (One Family Rural Residential) to R-1 (Residential District) to permit approximately 16 single family residents lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. R/2014-465 BL No. 7111-2014 First Reading It was moved and seconded In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: Council Minutes October 28, 2014 Page 10 of 20 i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Zone Amending Bylaw No. 7111-2014 be given first reading; and further That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with the information required a Subdivision application. CARRIED 1104 2014-091-RZ, 12420 Ansell Street, RS-3 to RS-2 Staff report dated October 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7115-2014 to rezone from RS-3 (One Family Rural Residential) to RS-2 (One Family Suburban Residential) to allow for a two lot subdivision be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999, along with information required for a Subdivision application. Council Minutes October 28, 2014 Page 11 of 20 R/2014-466 2014-091-RZ BL No. 7115-2014 First Reading It was moved and seconded That Zone Amending Bylaw No. 7115-2014 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999, along with the information required for a Subdivision application. CARRIED 1105 2012-119-RZ, 24108 104 Avenue and 10336 240A Street, RS-3 and RS-2 to RM-1 Staff report dated October 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 6969-2013 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to RM-1 (Townhouse Residential) to permit future development of 97 townhouse units be given second reading and be forwarded to Public Hearing. R/2014-467 2012-119-RZ BL No. 6969-2013 Second Reading It was moved and seconded 1. That That Maple Ridge Zone Amending Bylaw No. 6969 - 2013 be given second reading, and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Consolidation of the development site; iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; v. Registration of a Cross Access Easement Agreement at the Land Title Office; vi. Registration of a Restrictive Covenant at the Land Council Minutes October 28, 2014 Page 12 of 20 Title Office protecting the Visitor Parking; vii. Removal of the existing buildings; and viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 1106 2014-023-RZ, 21434 121 Avenue, RS-1b to R-1 Staff report dated October 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 707 4-2014 to rezone from RS-1b (One Family Urban [Medium Density] Residential) to R-1 (Residential District) to permit future subdivision into two single family lots be given second reading and be forwarded to Public Hearing. R/2014-468 2014-023-RZ BL No. 707 4-2014 Second Reading It was moved and seconded 1. That Maple Ridge Zone Amending Bylaw No. 707 4-2014 be given second reading, and be forwarded to Public Hearing; and 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Road dedication as required; iii. Removal of the existing building; iv. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the subject property for the proposed development; v. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation report is required to ensure that the subject property is not a contaminated site. CARRIED Council Minutes October 28, 2014 Page 13 of 20 1107 2014-043-RZ, 13065 Katonien Street, Text Amendment Staff report dated October 20, 2014 recommending that Maple Ridge Zone Amending Bylaw No. 7090-2014 to permit a site-specific text amendment to the M-2 (General Industrial) zone to permit an "Indoor Mountain and BMX Biking Facility" be given second reading and be forwarded to Public Hearing and that a parking study be submitted prior to final reading. R/2014-469 2014-043-RZ Second Reading It was moved and seconded 1. That Bylaw No. 7090-2014 be given second reading and be forwarded to Public Hearing; and 2. That the following be met prior to final reading: i. Submission of a parking study. CARRIED 1108 RZ/021/04, 20870 Lougheed Highway, Final One Year Extension Staff report dated October 20, 2014 recommending that rezoning application RZ/021/04 to rezone from RS-1 (One Family Urban Residential) to CS-1 (Service Commercial) to permit mobile equipment storage and improve internal circulation for the existing equipment rental business be granted a final one year extension. R/2014-470 RZ/021/04 Final One Year Extension It was moved and seconded That a one year extension be granted for rezoning application RZ/021/04 and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of security as outlined in the Agreement; iii. Amendment to Schedule "B" of the Official Community Plan; iv. Consolidation of the development site (Lots 5, 6, and 7); v. A landscape plan prepared by a Landscape Architect must be submitted including the security to do the works; and Council Minutes October 28, 2014 Page 14 of 20 vi. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED Note: Councillor Hogarth excused himself at 10:30 p.m. as he represents one of the property owners. 1109 2011-089-RZ, 22309, 22319 and 22331 St. Anne Avenue, Final One Year Extension Staff report dated October 20, 2014 recommending that rezoning application 2011-089-RZ to permit the relocation, restoration and adaptive re-use of an existing heritage house into a duplex and construction of a 66 unit four-storey multi-family apartment complex be granted a final one year extension. R/2014-471 2011-089-RZ Final 1 Year Extension It was moved and seconded That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application 2011-089-RZ (site located at 22309 St Anne Avenue, 22319 St Anne Avenue and 22331 St Anne Avenue). i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; iii. Road dedication as required; iv. Consolidation of the development site; v. Removal of buildings other than the Turnock/Morse residence; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; viii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is Council Minutes October 28, 2014 Page 15 of 20 evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations; CARRIED Note: Councillor Hogarth returned to the meeting at 10:45 pm 1110 2012-038-SD, 12116 and 12170 204B Street, Money in Lieu of Parkland Dedication Staff report dated October 20, 2014 recommending that the owner of land proposed for subdivision at 12116 and 12170 204B Street pay an amount that is not less than $26,500.00. R/2014-472 2012-038-SD It was moved and seconded That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 12116 and 12170 204B Street, under application 2012-038- SD, shall pay to the City of Maple Ridge an amount that is not less than $26,500.00. CARRIED Financial and Corporate Services (including Fire and Police> 1131 Maple Ridge Development Cost Charge Reserve Fund Expenditure Amending Bylaw No. 7116-2014 Staff report dated October 20, 2014 recommending that Maple Ridge Development Cost Charge ("DCC") Reserve Fund Expenditure Amending Bylaw No. 7116-2014 to authorize the expenditure of funds from the DCC Reserve Fund be given first, second and third readings. Council Minutes October 28, 2014 Page 16 of 20 R/2014-473 BL No. 7116-2014 First, Second and Third Readings It was moved and seconded That Bylaw No. 7116-2014 be given first, second and third readings. CARRIED 1132 Revitalization Tax Exemption Agreements Staff report dated October 20, 2014 recommending that the Corporate Officer be authorized to execute Revitalization Tax Exemption Agreements with the qualified property owners as listed in Appendix A of the report. Note: Councillor Hogarth excused himself at 10:4 7 pm as a family member works for one of the companies in question. R/2014-474 Revitalization Tax Exemption Agreements It was moved and seconded That the Corporate Officer be authorized to execute agreements with the qualified property owners listed in Schedule A, as attached to the staff report "Revitalization Tax Exemption Agreements" dated October 20, 2014. CARRIED Note: Councillor Hogarth returned at 10:48 pm 1133 Disbursements for the month ended September 30, 2014 Staff report dated October 20, 2014 recommending that the disbursements for the month ended September 30, 2014 be approved. R/2014-475 Disbursements For the month Ended September 30,2014 It was moved and seconded That the disbursements as listed below for the month ended September 30, 2014 now be approved. Council Minutes October 28, 2014 Page 17 of 20 1134 2014 Council Expenses GENERAL PAYROLL PURCHASE CARD $10,184,488 1,684,156 79.083 $11,947.727 CARRIED Staff report dated October 20, 2014 providing Council expenses for 2014 updated to the end of September 2014. Community Development and Recreation Service 1151 Joint Leisure Services Review Staff report dated October 20, 2014 recommending that the recommendations in the Joint Parks and Leisure Services Model Review report dated July 31, 2014 prepared by Professional Environmental Recreation Consultants Ltd. and the implementation approach described in the staff report be endorsed. R/2014-476 Joint Leisure Services Review It was moved and seconded That the recommendations in the Joint Parks and Leisure Services Model Review report dated July 31, 2014 prepared by Professional Environmental Recreation Consultants Ltd. and the implementation approach described in this report dated October 20, 2014 be endorsed. CARRIED Correspondence Other Committee Issues 1200 STAFF REPORTS Council Minutes October 28, 2014 Page 18 of 20 1201 October 2014 Final Report -Strategic Transportation Plan Staff report dated October 28, 2014 recommending that the October 2014 Final Report -Strategic Transportation Plan be endorsed and that staff be directed to complete an implementation plan prioritizing the strategies identified in the plan. The Municipal Engineer, Mr. David Pollock, provided additional information on the Plan. R/2014-477 Strategic Transportation Plan Endorsement It was moved and seconded That the "October 2014 Final Report -Strategic Transportation Plan" be endorsed; and That staff be directed to complete an Implementation Plan prioritizing the strategies identified within the Final Strategic Transportation Plan. CARRIED 1202 2015 UBCM Age Friendly Community Planning and Projects Grant Application Staff report dated October 28, 2014 recommending that the 2015 Union of B.C. Municipalities' Age-Friendly Community Planning and Project Grant application be endorsed. R/2014-478 UBCM Age- Friendly Grant It was moved and seconded That the City of Maple Ridge is committed to working towards becoming a recognized BC Age-Friendly community; and That the 2015 Union of B.C. Municipalities' Age-Friendly Community Planning and Project Grant application be endorsed; including a commitment that City staff will provide overall grant management of the proposed project. CARRIED Council Minutes October 28, 2014 Page 19 of 20 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL 1301 October 20, 2014 Closed Council o Social Planning Advisory Committee -Term Appointment • Rajinder Ka Ira, Community at Large Member, 2 year term o Economic Advisory Commission Appointment • Josef Lara and Karoline deVries, Members at Large, 3 year term o Downtown District Lands -119 Avenue 1400 MAYOR'S REPORT Mayor Daykin reported that he recently attended, with Councillors Masse and Hogarth, the retirement of Dr. Asante. Dr. Asante is the founder of the Asante Centre, an organization providing services related to Fetal Alcohol Spectrum Disorder (FASD). Dr. Asante has made an incredible contribution to the understanding of FASD and has had a global impact. 1500 COUNCILLORS' REPORTS Councillor Bell Councillor Bell reported that she recently attended the Metro Vancouver Budget 2015 presentation and found it very informative. Councillor Hogarth Councillor Hogarth spoke about the work done by Dr. Asante and the contribution he has made to Maple Ridge and the global community. Councillor Morden Councillor Morden reported on recent local events he had attended, including the retirement lunch for Supt Walsh. Councillor Ashlie Councillor Ashlie reported she had the opportunity to attend a talk given by the Dalai Lama and enjoyed his talk. Councillor Ashlie reported that Lorraine Bates recently received the BC Association of Agricultural Affairs community involvement award and praised Ms. Bates for her contributions to the community. Councillor Dueck Councillor Dueck recently attended a Westview Secondary Grade 11 Social Studies class and gave a presentation on her involvement in local politics and also heard presentations from the class. Councillor Masse Councillor Masse attended the Hospital Gala, the Golden Harvest and Dr. Asante's retirement. Council Minutes October 28, 2014 Page 20 of 20 1600 OTHER MATTERS DEEMED EXPEDIENT 1700 NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS 1800 QUESTIONS FROM THE PUBLIC 1900 ADJOURNMENT -11:43 pm Certified Correct C. Marlo, Corporate Officer