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HomeMy WebLinkAbout2014-11-04 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING November 4, 2014 The Minutes of the City Council Meeting held on November 4, 2014 at 7:00 p.m . in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials May0r E. Daykin Councillor C. Ashlie Councillor C. Bell Councillor J. Dueck Councillor A. Hogarth Councillor B. Masse Councillor M. Morden Appointed Staff J. Rule, Chief Administrative Officer P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager, Public Works & Development Services C. Marlo, Manager of Legislative Services C. Carter, Director of Planning Other Staff C. Goddard, Manager of Development and Environmental Services S. Schiller, Acting Confidential Secretary Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was recorded by the City of Maple Ridge. 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes November 4, 2014 Page 2 of 15 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Development Agreements Committee Meeting of October 16, 2014 R/2014-490 Minutes Development Agreements Committee It was moved and seconded That the minutes of the Development Agreements Committee Meeting of October 16, 2014 be received. CARRIED 1000 BYLAWS Bylaws for Final Reading 1001 2011-019-RZ, 10515 and 10595 240 Street and 23950 Zeron Avenue Staff report dated November 4, 2014 recommending final reading 1001.1 2011-019-RZ, 10515 and 10595 240 Street and 23950 Zeron Avenue Maple Ridge Zone Amending Bylaw No. 6871-2011 To amend the conservation boundary around the watercourse R/2014-491 2011-019-RZ BL No. 6871-2011 It was moved and seconded Final reading That Bylaw No. 6871-2011 be adopted. CARRIED 1001.2 2011-019-RZ, 10515 and 10595 240 Street and 23950 Zeron Avenue Maple Ridge Zone Amending Bylaw No. 6864-2011 One Family Rural Residential) to RM-1 (Townhouse Residential) to permit development of 52 townhouse units R/2014-492 2011-019-RZ BL No. 6871-2011 It was moved and seconded Final reading That Bylaw No. 6864-2011 be adopted. CARRIED Council Minutes November 4, 2014 Page 3 of 15 1002 2011-134-RZ, 24891104 Avenue, 10640 and 10480 248 Street, 24860 106 Avenue Staff report dated November 4, 2014 recommending final reading 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6886-2011 To amend the conservation boundary R/2014-493 2011-134-RZ BL No. 6886-2011 It was moved and seconded Final reading That Bylaw No. 6886-2011 be adopted. 1002.2 Maple Ridge Amending Bylaw No. 6887-2011 CARRIED To rezone from RM-1 (Townhouse Residential) and A-2 (Upland Agricultural) to R-1 (Residential District) and RM-1 (Townhouse Residential) to permit construction of 36 townhomes and 36 R-1 lots. R/2014-494 2011-134-RZ BL No. 6887-2011 It was moved and seconded Final reading That Bylaw No. 6887-2011 be adopted. 1003 2013-016-RZ, 20178 Chatwin Avenue Staff report dated November 4, 2014 recommending final reading 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7069-2014 CARRIED To include the lands into the Urban Area Boundary and designate from Agricultural to Urban Residential and to designate the boundaries between Park and Conservation Final Reading R/2014-495 2013-016-RZ BL No. 7069-2014 It was moved and seconded Final reading That Bylaw No. 7069-2014 be adopted. CARRIED Council Minutes November 4, 2014 Page 4 of 15 1003.2 Maple Ridge Zone Amending Bylaw No. 6978-2013 To rezone from RS-3 (One Family Rural Residential) and RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 14 lots. R/2014-496 2013-016-RZ BL No. 6978-2013 It was moved and seconded Final reading That Bylaw No. 6978-2013 be adopted . 1004 2013-101-RZ, 20758 Lougheed Highway Maple Ridge Zone Amending Bylaw No. 7048-2013 Staff report dated November 4, 2014 recommending final reading CARRIED To rezone from CS-1 (Service Commercial) to C-2 (Community Commercial) to permit construction of a new commercial retail building R/2014-497 2013-101-RZ BL No. 7048-2013 It was moved and seconded Final reading That Bylaw No. 7048-2013 be adopted. COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE 1100 Minutes -Nil Public Works and Development Services 1101 2014-024-RZ, 24990 110 Avenue, RS-3 to RS-1b CARRIED Staff report dated November 3, 2014 recommending that Official Community Plan Amending Bylaw No. 7114-2014 designate from Suburban Residential to Low/Medium Density Residential and to amend the Urban Area Boundary be given first and second readings and be forwarded to Public Hearing and that Zone Amending Bylaw No. 7081- Council Minutes November 4, 2014 Page 5 of 15 2014 to permit 5 RS-1b lots under the Albion Density Bonus be amended as identified in the staff report, be given second reading as amended and forwarded to Public Hearing. R/2014-498 2014-024-RZ BL No. 7114-2014 It was moved and seconded First and Second Reading 1. That Official Community Plan Amending Bylaw No. 7114- 2014 be given first and second readings and be forwarded to Public Hearing; 2. That, in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Official Community Plan Amending Bylaw No. 7114-2014 on the municipal website, and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; 3. That Official Community Plan Amending Bylaw No. 7114- 2014 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Official Community Plan Amending Bylaw No. 7114-2014 is consistent with the Capital Expenditure Plan and Waste Management Plan; 5. That Zone Amending Bylaw No. 7081-2014 be amended as identified in the staff report dated November 3, 2014, be given second reading, and be forwarded to Public Hearing; 6. That Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government Act; and, 7. That the following terms and conditions be met prior to final reading: i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Official Community Plan Schedule "B"; iii. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan, and Figure 1: Northeast Albion. Iv. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; Council Minutes November 4, 2014 Page 6 of 15 v. Removal of the existing buildings within the area to be rezoned; vi. In addition to a Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1102 2014-076-RZ, 22173 Cliff Avenue, RS-1 to RT-1 Staff report dated November 3, 2014 recommending that Zone Amending Bylaw No. 7113-2014 to rezone from RS-1 (One Family Urban Residential) to RT-1 (Two Family Urban Residential) to permit development of a duplex be given first reading and that the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879-1999. R/2014-499 2014-076-RZ BL No. 7113-2014 It was moved and seconded First Reading That Bylaw No. 7113-2014 be given first reading; and That the applicant provide further information as described on Schedule B of the Development Procedures Bylaw No. 5879- 1999. CARRIED 1103 2014-059-RZ, 11403 240 Street, RS-3 to RM-1 Staff report dated November 3, 2014 recommending that Zone Amending Bylaw No. 7107 -2014 to rezone from RS-3 (One Family Rural Residential) to RM-1 (Townhouse Residential) for future development of approximately 18 townhouse units be given first reading and that the applicant provide further information as described on Schedules A,C, D & F of the Development Procedures Bylaw No. 5879-1999. Council Minutes November 4, 2014 Page 7 of 15 R/2014-500 2014-059-RZ BL No. 7107-2014 It was moved and seconded First Reading 1104 In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consultation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent to the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the District's website, together with an invitation to the public to comment, and; That Bylaw No. 7107 -2014 be given first reading; and further That the applicant provide further information as described on Schedules A, C, D, and F of the Development Procedures Bylaw No. 5879 -1999. CARRIED 2013-029-RZ, 22305 and 22315 122 Avenue Staff report dated November 3, 2014 recommending Bylaw No. 6987- 2013 be deferred until demolition of the existing building and outbuilding at 22315 122 Avenue be completed and payment of outstanding charges be made. Council Minutes November 4, 2014 Page 8 of 15 R/2014-501 2014-029-RZ BL No. 6987-2013 It was moved and seconded 1. That consideration of second reading of Maple Ridge Zone Amending Bylaw No. 6987-2013 be deferred for the lesser of 60 days, or until the following terms and conditions are completed: a. Demolition of the existing house and outbuildings at 22315 122 Avenue within 60 days; b. Payment of $2,666.00 in outstanding charges for Unsightly and Insecure Premise Infractions within 30 days; and c. Installation of secure temporary fencing around the building within 30 days. 2. That staff be directed to report back to Council on the status of the conditions noted in the report dated November 3, 2014 for file 2013-029-RZ by January 13, 2015. CARRIED Councillor Hogarth, Councillor Morden -OPPOSED 1105 RZ/033/08, 10366 240 Street, Final One Year Extension Staff report dated November 3, 2014 recommending that rezoning application RZ/033/08 to rezone from RS-2 (One Family Suburban) to R-3 (Special Amenity Residential District) to allow for a future 13 lot subdivision be granted final one year extension. R/2014-502 RZ/033/08 BL No. 5879-1999 It was moved and seconded Final One Year Ext That pursuant to Maple Ridge Development Procedures Bylaw No. 5879-1999, a one year extension be granted for rezoning application RZ/033/08 (property located at 10366 240 Street). CARRIED Council Minutes November 4, 2014 Page 9 of 15 1106 2011-019-DVP, 10515 and 10595 240 Street and 23950 Zeran Avenue Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-019-DVP for variances to the front, rear and interior yard setbacks and to increase the maximum building height and retaining wall height to permit a townhouse development of 52 units. R/2014-503 2011-019-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011- 019-DVP respecting property located at 10515 and 10595 240 Street and 23950 Zeran Avenue. CARRIED 1107 2011-019-DP, 10515 and 10595 240 Street and 23950 Zeran Avenue Staff report dated November 3, 2014 recommend ing that the Corporate Officer be authorized to sign and seal 2011-019-DP to permit a townhouse development of 52 units. R/2014-504 2011-019-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011-019-DP respecting property located at 10515 and 10595 240 Street and 23950 Zeran Avenue. CARRIED 1108 2014-058-DP, 100 -22805 Lougheed Highway Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2014-058-DP to allow for external renovations to the building under the Town Center Incentive Program . Council Minutes November 4, 2014 Page 10 of 15 R/2014-505 2011-058-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-058-DP respecting property located at 100 -22805 Lougheed Highway. CARRIED 1109 2013-101-DVP, 20758 Lougheed Highway Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2013-101-DVP to reduce the rear setback, to increase the maximum building height, to decrease the amount of parking stalls, to increase the amount of small car spaces and to reduce servicing upgrades to Owen Street to permit construction of a new Mark's Work Wearhouse. R/2014-506 2013-101-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-101-DVP respecting property located at 20758 Lougheed Highway. CARRIED 1110 2013-101-DP, 20758 Lougheed Highway Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2013-101-DP to permit construction of a new Mark's Work Wearhouse. R/2014-507 2013-101-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-101-DVP respecting property located at 20758 Lougheed Highway. CARRIED Council Minutes November 4, 2014 Page 11 of 15 1111 2011-134-DP, 2011-134-DVP, 24891104 Avenue, 10480 240 Street and 24860 106 Avenue Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2011-134-DVP to vary some setbacks and height variances to buildings and landscape retaining walls and that the Corporate Officer be authorized to sign and seal 2011-134-DP to regulate the form and character of the 64 townhouse units. R/2014-508 2011-134-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2011-134-DVP and 2011-134-DP respecting properties located at 24891 104 Avenue, 10480 240th Street and 24860 106 Avenue. CARRIED 1112 2013-013-DVP, 24286 102 Avenue Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2013-013-DVP to reduce the right-of- way width on 101A Avenue, 243 Street, and the three proposed lanes, and to reduce the constructed road width on 243 Street, and three proposed lanes to permit subdivision of 18 lots and two remainder lots. R/2014-509 2013-013-DVP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-013-DVP respecting property located at 24286 102 Avenue. CARRIED Council Minutes November 4, 2014 Page 12 of 15 1113 2013-013-DP, 24286 102 Avenue, Intensive Residential Development Staff report dated November 3, 2014 recommending that the Corporate Officer be authorized to sign and seal 2013-013-DP to permit 18 lots and two remainder lots. R/2014-510 2013-013-DP Sign and seal It was moved and seconded That the Corporate Officer be authorized to sign and seal 2013-013-DP respecting property located at 24286 102 Avenue. CARRIED 1114 5% Money in Lieu of Parkland Dedication, 12130 and 12122 203 Street Staff report dated November 3, 2014 recommending that the owner of land proposed for subdivision at 12130 203 Street, under application 2012- 037-SD, pay an amount that is not less than 62,592.00 and that the owner of land proposed for subdivision at 12122 203 Street, under application 2011-099-SD, pay an amount that is not less than $48,683.00. R/2014-511 2012-037-SD 5% Money in Lieu It was moved and seconded That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 12130 203 Street, under application 2012-037-SD, shall pay to the City of Maple Ridge an amount that is not less than $62,592.00. That pursuant to Local Government Act, Section 941, regarding 5% Parkland Dedication or payment in lieu, be it resolved that the owner of land proposed for subdivision at 12122 203 Street, under application 2011-099-SD, shall pay to the City of Maple CARRIED Council Minutes November 4, 2014 Page 13 of 15 1131 Financial and Corporate Services (including Fire and Police) Economic Advisory Commission Amending Bylaw Staff report dated November 3, 2014 recommending that Bylaw No. 7117- 2014 to reflect the current composition of the EAC and to include a new member be given first, second and third readings. R/2014-512 BL No. 7117-2014 Three readings It was moved and seconded That Bylaw No. 7117-2014 be given first, second, and third readings. CARRIED 1132 Health and Safety Program Staff report dated November 3 , 2014 recommending that 50% of the WorkSafe rebate be re-invested into health and safety programs and that the financial plan be amended. R/2014-513 Health and Safety It was moved and seconded 1151 That the City re-invest 50% of the WorkSafe BC rebate into health and safety programs and that the financial plan be amended accordingly. Community Development and Recreation Services Award of Janitorial Services Contract CARRIED Staff report dated November 3, 2014 recommending that the contract for Janitorial Services be awarded to Hallmark Facility Service Inc. for an annual contract price of $314,400.00 (excluding taxes) noting that the contract is for a twelve-month period with options to renew yearly, for three (3) additional twelve-month terms. Council Minutes November 4, 2014 Page 14 of 15 R/2014-514 Award of Contract Janitorial Services It was moved and seconded That the contract for Janitorial Services be awarded to Hallmark Facility Service Inc. for an annual contract price of $314,400.00 (excluding taxes) noting that the contract is for a twelve-month period with options to renew yearly, for three (3) additional twelve-month terms; and further That a contingency of 5% be authorized for any additional sites that may be added during the term of the agreement, plus a contingency of 5% for incremental costs for each of the additional twelve month terms. CARRIED Correspondence -Ni I Other Committee Issues -Nil 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL-Nil 1400 MAYOR'S REPORT Mayor Daykin reported that Community Living recently held a great barbeque at the Greg Moore Youth Centre for those in the community with special abilities. He advised that Operation Red Nose is being organized by Maple Ridge Towing to provide safe rides for the upcoming holiday season. Mayor Daykin also reported that he has had the opportunity to discuss many issues with community youth in recent weeks. 1500 COUNCILLORS' REPORTS Councillor Morden Councillor Morden attended a retirement party for RCMP Superintendent Dave Walsh. Council Minutes November 4, 2014 Page 15 of 15 1800 1900 Councillor Masse Councillor Masse attended a small business lunch. Councillor Hogarth Councillor Hogarth attended a Maple Ridge Pitt Meadows Parks and Leisure Services Commission business planning meeting. He encouraged all to take a moment to remember and thank a veteran on Remembrance Day. Councillor Dueck Councillor Dueck provided reminders for the Remembrance Day events and the upcoming local election. Councillor Bell Councillor Bell advised on a fundraiser on December 6 for an organization called Help Portrait which provides portrait taking services for those that might not otherwise have access. Councillor Ashlie Councillor Ashlie attended a Maple Ridge Agriculture Advisory Committee meeting and a Business Excellence Awards Nominees Luncheon hosted by the Maple Ridge-Pitt Meadows Chamber of Commerce. QUESTIONS FROM THE PUBLIC Teresa McLean Ms. McLean provided statistics on Maple Ridge and surrounding communities and questioned the need to hire additional city planners. The Director of Planning will provide a copy of the staff report recommending the additional staff to Ms. McLean for review. ADJOURNMENT -8:32 pm Certified Correct C. Marlo, Corporate Officer