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HomeMy WebLinkAbout2015-01-13 Adopted Regular Council Meeting Minutes.pdfDistrict of Maple Ridge COUNCIL MEETING January 13, 2015 The Minutes of the City Council Meeting held on January 13, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and livestreamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved with the withdrawal of Item 1104. Council Minutes January 13, 2015 Page 2 of 13 500 ADOPTION AND RECEI PT OF MINUTES 501 Minutes of the Regular Council Meeting of December 9, 2015 R/2015-005 It was moved and seconded That the minutes of the Regular Council Meeting of December 9, 2015 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing of December 9, 2015 R/2015-006 It was moved and seconded That the minutes of the Public Hearing of December 9, 2015 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of December 3, 4(2), 11(2), 15, 17(3) and 18, 2014 R/2015-007 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of December 3, 4(2), 11(2), 15, 17(3) and 18, 2014 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS -Nil 800 UNFINISHED BUSINESS -Nil 900 CORRESPONDENCE -Nil Council Minutes January 13, 2015 Page 3 of 13 1000 BYLAWS 1001 2013-029-RZ, 22305 and 22315 122 Avenue, RS-1 to RM-2 Staff report dated January 13, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 6987-2013 to rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit future construction of a 69 unit, 5 storey apartment building with underground parking be given second reading and be forwarded to Public Hearing. R/2015-008 It was moved and seconded That Bylaw No. 6987-2013 be given second reading and be forwarded to Public Hearing. CARRIED R/2015-009 It was moved and seconded That staff be directed to prepare a report for a subsequent Council Workshop Meeting to allow further discussion of the matter of derelict buildings and properties which are under development applications. CARRIED Bylaws for Final Reading 1002 2011-069-RZ, 20660 Maple Crescent Staff report dated January 13, 2015 recommending final reading 1002.1 Maple Ridge Official Community Plan Amending Bylaw No. 6986-2013 To designate from Urban Residential to Conservation and to add conservation Final reading R/2015-010 It was moved and seconded That Bylaw No. 6968-2013 be adopted. CARRIED Council Minutes January 13, 2015 Page 4 of 13 1002.2 Maple Ridge Zone Amending Bylaw No. 6845-2011 To rezone from RS-1 (One Family Urban Residential) and C-3 (Town Centre Commercial) to RS-1 (One Family Urban Residential) to permit a future subdivision into 2 single family lots Final reading R/2015-011 It was moved and seconded That Bylaw No. 6845-2011 be adopted. CARRIED 1003 2012-049-RZ, 12420 269 Street Staff report dated January 13, 2015 recommending final reading 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 6979-2013 To designate from Suburban Residential to Conservation Final reading R/2015-012 It was moved and seconded That Bylaw No. 6979-2013 be adopted. CARRIED Councillor Bell, Councillor Duncan, Councillor Speirs -OPPOSED 1003.2 Maple Ridge Zone Amending Bylaw No. 6930-2012 To rezone from A-2 (Upland Agricultural) to RS-2 (One Family Suburban Residential) to permit a future subdivision of 91 single family lots not less than 4000 m2 (1 acre) in size Final reading R/2015-013 It was moved and seconded That Bylaw No. 6930-2012 be adopted. CARRIED Councillor Bell, Councillor Duncan, Councillor Speirs -OPPOSED Council Minutes January 13, 2015 Page 5 of 13 Note: Item 1004 was withdrawn 1004 Maple Ridge Sign Control Bylaw No. 7008-2013 To improve and simplify the issuance of sign permits Staff report dated November 25, 2014 attached for reference Final reading COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -December 8, 2014 and January 5, 2015 R/2015-014 It was moved and seconded That the minutes of the Committee of the Whole Meeting of December 8, 2014 and January 5, 2015 be received . CARRIED Public Works and Development Services 1101 2011-082-RZ, 10150 and 10190 Jackson Road, RS-3 and M-2 to R-1 and RS-1b Staff report dated January 5, 2015 recommending that Maple Ridge Official Community Plan Amending Bylaw No. 6928-2012 to designate land use from Low/Medium Density Residential to Medium Density Residential and Conservation in the Albion Area Plan and that Maple Ridge Zone Amending Bylaw No. 6861-2011 to rezone from RS-3 (One Family Rural Residential) and M-2 (General Industrial) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to create approximately 45 single family lots be forwarded to a second Public Hearing as a result of the provision of new information. R/2015-015 It was moved and seconded 1. That Bylaw No. 6928-2012 be forwarded to Public Hearing; 2. That Bylaw No. 6861-2011 be forwarded to Public Hearing; and; 3. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; Council Minutes January 13, 2015 Page 6 of 13 iii. Registration of a geotechnical report as a Restrictive Covenant which addresses the suitability of the site for the proposed development; iv. That the applicant undertakes the mitigation recommendations outlined in the revised geotechnical report prepared by GeoPacific Consultants Ltd. dated October 21, 2014 by entering into a Rezoning Servicing Agreement and providing a security as outlined in the Agreement; v. A "No Build Covenant for Future Subdivision and Park Dedication" Restrictive Covenant must be registered at the Land Title Office; vi. Consolidation of the development site; vii. Road dedication as required; viii. Park dedication for the eastern portion of Lot B of BCP 46878 (10190 Jackson · Road) and consolidation of the western portion with Jackson Farm Park; and ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 1102 2 012-013-RZ, 24152 112 Avenue, RS-3 to RS-1b and P-1 Staff report dated January 5, 2015 recommending that Maple Ridge Official Community Plan Bylaw No. 7040-2013 to designate from Institutional to Low-Medium Density Residential and Park and to adjust the conservation area be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Zone Amending Bylaw No. 7041-2013 to rezone from RS-3 (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) and P-1 (Park and School) to allow for future subdivision into approximately 25 lots and a neighbourhood park using the Density Bonus option be given second reading as amended and be forwarded to Public Hearing. R/2015-016 It was moved and seconded 1. That Bylaw No. 7040-2013 be given first and second reading and be forwarded to Public Hearing; 2. That, in accordance with Section 879 of the Local Government Act, opportunity for early and on-going consultation has been provided by way of posting Bylaw No. 7040-2013 on the municipal website and requiring that the applicant host a Development Information Meeting (DIM), and Council considers it unnecessary to provide any further consultation opportunities, except by way of holding a Public Hearing on the bylaw; Council Minutes January 13, 2015 Page 7 of 13 3. That Bylaw No. 7040-2013 be considered in conjunction with the Capital Expenditure Plan and Waste Management Plan; 4. That it be confirmed that Bylaw No. 7040-2013 is consistent with the Capital Expenditure Plan and Waste Management Plan ; 5. That Bylaw No. 7041-2013, as amended in the Council report dated January 5, 2014, be given second reading and be forwarded to Public Hearing; 6. That the following terms and conditions be met prior to final reading: R/2015-017 i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Official Community Plan Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; iii. Road dedication on 112 Avenue, as required; iv. Park dedication as required, including construction of multi- purpose trails; v. A letter assuring that removal of all debris and garbage from park land has occurred; vi. Registration of a Restrictive Covenant for the geotechnical report which addresses the suitability of t he subject property for the proposed development; vii. Registration of a Restrictive Covenant for Stormwater Management; viii. Removal of existing buildings; and ix. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. It was moved and seconded That Application 2012-013-RZ be deferred until a discussion pertaining to the site is held with School District No. 42. DEFEATED Mayor Read, Councillor Bell, Councillor Masse, Councillor Shymkiw, Councillor Speirs -OPPOSED MAIN MOTION DEFEATED Mayor Read, Councillor Bell, Councillor Duncan Councillor Masse, Councillor Shymkiw, Councillor Robson -OPPOSED Cou ncil Minutes Janua1y 13 , 2015 Page 8 of 13 1103 2012-109-RZ, 24979 108 Avenue, First Extension Staff report dated January 5, 2015 recommending that a one year extension be granted to rezoning application 2012-109-RZ to permit thirteen single family lots under the RS-1b (One Family Urban [Medium Density] Residential) zone. R/2015-018 It wa s moved and seconded 1104 That a one year extension be granted for rezoning application 2012-109-RZ and that the following conditions be addressed prior to consideration of final reading: i. Road dedication as required; ii. Removal of the existing buildings; and iii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. If there is evidence, a site profile pursuant to the Waste Management Act must be provided in accordance with the regulations. CARRIED 2012-049-SD, 12420 269 Street, Maple Benchlands Local Area Service Staff report dated January 5, 2015 recommending that a Local Area Service for enhanced landscape maintenance costs be authorized and that Maple Benchlands Local Area Service Bylaw No. 7098-2014 to permit a local area service tax for enhanced landscape maintenance be given first, second and third readings. R/2015-019 It was moved and seconded 1. That a Local Area Service, as formally petitioned by the developer of the lands referred to as 'Maple Benchlands', and per the Community Charter, Part 7, Division 5, 211 (1)(a), be authorized for the enhanced landscape maintenance costs to be levied on the benefitting properties to be created by subdivision of the land; and further 2. That Maple Benchlands Local Area Service Bylaw No. 7098 -2014 be given first, second and third readings. CARRIED Council Minutes January 13, 2015 Page 9 of 13 1105 2014-075-DVP, 11365 244 Street, 24403, 24407, 24411 and 24415 113 Avenue, 24417 112 Avenue and 24413 113A Avenue Staff report dated January 5, 2015 recommending that the Corporate Officer be authorized to sign and seal 2014-075-DVP to reduce the interior side lot line setback of the R-1 (Residential District) zone for the Phase 2 lots at 24403, 24407, 24411 and 24415 113 Avenue, to reduce the rear yard setback for the Phase 2 lot at 11365 244 Street and to reduce the interior side lot line setback for proposed lots 57 through 59, 61 through 67 and 69 through 82 in Phase 3. The Manager of Legislative Services advised that an e-mail in opposition to the variance was received from Dale & Pauline Floyd. R/2015-020 It was moved and seconded That the Corporate Officer be authorized to sign and seal 2014-075-DVP respecting properties located at 11365 244 Street, 24403, 24407, 24411, and 24415 113 Avenue and 24417 112 Avenue. CARRIED Financial and Corporate Services (including Fire and Police) 1131 Police Dispatch Services Staff report dated January 5 , 2015 recommending that the Corporate Officer be authorized to renew the 5 year fee for service agreement with E- Comm. R/2015-021 It was moved and seconded That the Corporate Officer be authorized to renew the 5 year fee for service agreement with E-Comm, covering the period January 1, 2016 to December 31, 2020, with the financial implications as outlined in the staff report dated January 5, 2015. CARRIED 1132 Fraser Valley Regional Library -2015 Member Assessment Staff report dated January 5, 2015 providing an overview of the 2015 Fraser Valley Regional Library proposed budget. Council Minutes January 13, 2015 Page 10 of 13 1133 The General Manager of Corporate and Financial Services reviewed the report. He explained the partnership between the City of Maple Ridge and the Fraser Valley Regional Library system, outlined the main cost drivers for the library and spoke to changes in the funding formula. For information only No motion required Disbursements for the month ended November 30, 2014 Staff report dated January 5, 2015 recommending that the disbursements for the month ended November 30, 2014 be approved. R/2015-022 It was moved and seconded 1134 That the disbursements as listed below for the month ended November 30, 2014 be approved. General Payroll Purchase Card $6,509,353. $1,717,083. $ 82.476. $8,308,912. CARRIED Adjustments to the 2014 Collector's Roll Staff report dated January 5, 2015 submitting information on changes to the 2014 Collector's Roll through the issuance of Supplementary Roll 10. For information only No motion required Community Development and Recreation Service -Nil Correspondence -Ni I Other Committee Issues -Nil Council Minutes Janu ai-y 13, 2015 Page 11 of 13 1200 1300 STAFF REPORTS -Nil RELEASE OF ITEMS FROM CLOSED COUNCIL The following items were released from Closed Council meetings: From the October 20, 2014 Closed Council Meeting 04.02 Acquisition of Neighbourhood Park Portion of 23771130 Avenue From the December 8, 2014 Closed Council Meeting 04.01 Maple Ridge and Pitt Meadows Parks & Leisure Services Commission: Removal and Appointment of Maple Ridge Citizen at Large Member 04.02 Appointments to the Board of Variance From the January 5, 2015 Closed Council Meeting 04.01 Maple Ridge Community Heritage Commission -Term Appointm ents 2015-2016 04.02 Maple Ridge Social Planning Advisory Committee -Term Appointment 2014-2015 04.03 Albion Flats Land Exchange For information only No motion required 1400 MAYOR'S REPORT 1500 Mayor Read attended a Chamber of Commerce Christmas luncheon, a Christmas party at Garibaldi Secondary hosted by the Kiwanis Club of Golden Ears and their KEY Club Youth Members, the arrival of the CP Holiday Train and was a Friends in Need Foodbank volunteer. She also attended a meeting of the Maple Ridge Social Planning Advisory Committee and participated in a tour of the City's Fire Halls. COUNCILLORS' REPORTS Councillor Robson No report Councillor Shymkiw Councillor Shymkiw expressed condolences on the recent passing of Mr. Lorne Riding. Council Minutes January 13, 2015 Page 12 of 13 1600 1700 1701 Co uncillor Speirs Councillor Speirs attended a meeting of the Maple Ridge Community Heritage Commission and various musical events throughout the community. Councillor Bell Councillor Bell attended a meeting of the Fraser Valley Regional Library Board . She reminded residents to look for their property assessment notices. Councillor Duncan Councillor Duncan participated in a tour of the Ridge Meadows Recycling Centre. She attended a meeting of the Maple Ridge-Pitt Meadows Parks & Leisure Services Commission. She requested that residents donate blood to the Red Cross. Councillor Masse Councillor Masse attended a meeting of the Maple Ridge Social Planning Advisory Committee and a meeting of the Maple Ridge Business Improvement Association. Councillor Shymkiw Councillor Shymkiw requested that Council entertain a motion to restrict payday loan companies OTHER MATTERS DEEMED EXPEDIENT-Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS Councillor Shymkiw put forward a motion on payday loan companies for consideration. R/2015-023 It was moved and seconded That staff provide information on restrictions for payday loan companies. CARRIED Council Minutes January 13, 2015 Page 13 of 13 1800 QUESTIONS FROM THE PUBLIC Eric Phillips Mr. Phillips expressed that many persons he has spoken with are not interested in a dog park in Tolmie Park. He asked why a dog park in Hammond could not be placed in an area located under the bridge. Mayor Read advised that the location of a dog park in Tolmie Park was approved at the Parks and Leisure Services Commission meeting and that the decision will be reviewed in a few months. Eric (no last name provided) Eric asked what will happen with Translink given that Mayor Read is against the transportation referendum. The Mayor explained that her vote will not affect Translink services and advised that Translink will send a delegation to Council to receive feedback. Eric inquired how Maple Ridge will help with services if there is an increase of 35,000 persons living in the community. Mayor Read advised that Council considers this as development applications are brought forward. 1900 ADJOURNMENT -9:32 p.m. N. Read, Mayor Certified Correct C. Marlo, Corporate Officer