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Home My WebLink About2015-02-24 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES February 24, 2015 The Minutes of the City Council Meeting held on February 24, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Columbia for the purpose of transacting regular City business. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Duncan Councillor B. Masse Councillor G. Robson Councillor T. Shymkiw Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Services F. Quinn, General Manager Public Works and Developrnent Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confidential Secretary Other Staff as Required D. Boag, Director of Parks and Facilities W. McCormick, Director of Recreation Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS Item 1701 Notice of Motion by Councillor Bell Council Minutes February 24, 2015 Page 2 of 15 400 APPROVAL OF THE AGENDA The agenda was approved with the addition of the Notice of Motion. 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of February 10, 2015 and the Special Council Meeting of February 17, 2015 R/2015-069 It was moved and seconded That the minutes of the Regular Council Meeting of February 10, 2015 and the Special Council Meeting of February 17, 2015 be adopted as circulated. CARRIED 502 Minutes of the Public Hearing of February 17, 2015 R/2015-070 It was moved and seconded That the minutes of the Public Hearing of February 17, 2015 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of February 5(2) and 11(2), 2015 R/2015-071 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of February 5(2) and 11(2), 2015 be received. CARRIED 504 Minutes of the Committees and Commissions of Council: R/2015-072 It was moved and seconded That the minutes of the Maple Ridge Public Art Steering Committee of November 19, 2014 and January 28, 2015 and the minutes of the Maple Ridge and Pitt Meadows Parks & Leisure Services Commission of January 8, 2015 be received. CARRIED Council Minutes February 24, 2015 Page 3 of 15 Note: Item 600 was dealt with prior to Item 700 600 PRESENTATIONS AT THE REQUEST OF COUNCIL 601 Maple Ridge Leisure Centre Pool Systems Safety & Accessibility Review Presentation A PowerPoint presentation was given by the Director of Parks and Facilities and the Director of Recreation providing a review and analysis of the Maple Ridge Leisure Pool systems and accessibility. The Director of Parks and Facilities provided a history of the pool facility and outlined necessary modifications and repairs. The Director of Recreation advised on the existing chlorination systems, the proposed new system and opportunities to enhance accessibility during proposed renovations. Note: Item 1151 was dealt with following Item 601. 700 DELEGATIONS Note: Item 701 was dealt with prior to Item 600 701 Julie Meadows • Improved street lighting on 250 Street south of 119 Avenue Ms. Meadows read from a prepared statement pertaining to issues on 250 Street south of 119 Avenue. She gave a power point presentation of pictures showing the concerns of the residents of the neighbourhood. She spoke to the safety risk of walking along 250 Street between 119 Avenue and Dewdney Trunk Road due to lack of lighting and sidewalks, criminal activity and garbage accumulation. She advised that a petition was submitted to Council requesting installation of additional streets lighting on 250 Street near 119 Avenue. The General Manager of Public Works and Development advised that staff would meet with Ms. Meadows to review the options by which the additional lighting can be achieved. 800 UNFINISHED BUSINESS 801 Motion by Councillor Bell from the February 10, 2015 Council Meeting The Director of Licences, Permits and Bylaws provided information on time spent court in by Bylaws staff. Council Minutes February 24, 2015 Page 4 of 15 R/2015-073 It was moved and seconded That staff be directed to prepare a report on the difference between the MTI system and the Adjudication process specific to parking violations only with the intent of Council considering implementing the adjudication process for parking violations only and not for other bylaw enforcement issues. CARRIED 900 CORRESPONDENCE -Nil 1000 BYLAWS Note: Items 1001 to 1004 are from the February 17, 2015 Public Hearing Bylaws for Third Reading 1001 2011-082-RZ, 10150 and 10190 Jackson Road 1001.1 Maple Ridge Official Community Plan Amending Bylaw No. 6928-2012 To designate from Low/Medium Density Residential & Medium Density Residential to Conservation and Medium Density Residential and to add to Conservation Third reading R/2015-074 It was moved and seconded That Bylaw No. 6928-2012 be given third reading. CARRIED Councillor Duncan -OPPOSED 1001.2 Maple Ridge Zone Amending Bylaw No. 6861-2011 To rezone from RS-3 (One Family Rural Residential) and M-2 (General Industrial) to R-1 (Residential District) and RS-1b (One Family Urban [Medium Density] Residential) to permit the future subdivision into approximately 45 single family lots Third reading Council Minutes February 24, 2015 Page 5 of 15 R/2015-075 It was moved and seconded That Bylaw No. 6861-2011 be given third reading. Councillor Duncan -OPPOSED 1002 2013-029-RZ, 22305 and 22315 122 Avenue Maple Ridge Zone Amending Bylaw No. 6987-2013 CARRIED To rezone from RS-1 (One Family Urban Residential) to RM-2 (Medium Density Apartment Residential) to permit the construction of a 69 unit, 5 storey apartment building Third reading R/2015-076 It was moved and seconded That Bylaw No. 6987-2013 be given third reading. CARRIED 1003 2013-041-RZ, 20738 123 Avenue 1003.1 Maple Ridge Official Community Plan Amending Bylaw No. 7087-2014 To designate from Urban Residential to Conservation and to add to Conservation Third reading R/2015-077 It was moved and seconded That Bylaw No. 7087-2014 be given third reading. AMENDMENT TO MOTION R/2015-078 It was moved and seconded ; and further That, as a condition of final reading, the applicant provide appropriate traffic calming measures to 207A Street which are acceptable to the City of Maple Ridge. Councillor Speirs -OPPOSED AMENDMENT CARRIED MOTION AS AMENDED CARRIED Council Minutes Februa1y 24, 2015 Page 6 of 15 1003.2 Maple Ridge Zone Amending Bylaw No. 7007-2013 To rezone from RS-3 (O ne Family Rural Residential} to R-1 (Residential District) to permit a future subdivision of 21 single family lots Third reading R/2015-079 It was rnoved and seconded That Bylaw No. 7007-2013 be given third reading. CARRIED 1004 2012-065-RZ, 10501 Jackson Road, 10601 Jackson Road, 10578 245B Street and PIO: 010-396-977 1004.1 Maple Ridge Official Community Plan Amending Bylaw No. 7126-2015 To designate from Low Density Medium to Conservation and to add to Conservation Third reading R/2015-080 It was moved and seconded That Bylaw No. 7126-2015 be given third reading. CARRIED Councillor Duncan -OPPOSED 1004.2 Maple Ridge Zone Amending Bylaw No. 7059-2014 To rezone from RS-2 (On e Family Suburban Residential) and RS-3 (One Family Rural Residential) to RS-1b (One Family Rural Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit the future subdivision of approxim ately 60 lots. Third reading R/2015-081 It was moved and seconded That Bylaw No. 7059-2014 be given third reading. CARRIED Councillor Duncan -OPPOSED Council Minutes February 24, 2015 Page 7 of 15 Bylaws for Final Reading 1005 2011-063-RZ, 2097 4 123 Avenue Maple Ridge Zone Amending Bylaw No. 6854-2011 Staff report dated February 24, 2015 recommending final reading To rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit a future subdivision into 6 lots Final reading R/2015-082 It was moved and seconded That Bylaw No. 6854-2011 be adopted. CARRI ED 1006 2012-051-RZ, 11414 205 Street and 11406 205 Street Maple Ridge Heritage Designation and Revitalization and Tax Exemption Agreement Bylaw No. 6962-2012 Staff report dated February 24, 2015 recommending final reading To designate the properties as heritage properties under Section 967 of the Local Government Act and to enter into a Heritage Revitalization Agreement under Section 966 of the Local Government Act and to grant a Tax Exemption under Section 225 of the Community Charter Final reading R/2015-083 It was moved and seconded That Bylaw No. 6962-2012 be adopted. CARRIED 1007 2014-023-RZ, 21434 121 Avenue Maple Ridge Zone Amending Bylaw No. 707 4-2014 Staff report dated February 24, 2015 recommending final reading To rezone from RS-1b (One Family Urban [Medium Density] Residential) to R-1 (Residential District) to permit future subdivision into two single family lots Final reading R/2015-084 It was moved and seconded That Bylaw No. 707 4-2014 be adopted. CARRIED Council Minutes February 24, 2015 Page 8 of 15 COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -February 16, 2015 R/2015-085 It was moved and seconded That the minutes of the Committee of the Whole Meeting of February 16, 2015 be received. CARRIED Public Works and Development Services 1101 2014-055-RZ, Proposed Bylaw, Commercial Production of Medical Marihuana Staff report dated February 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7094-2014 to eliminate the current 1000 metre separation requirement between commercial producers from all sections of the Zoning Bylaw be given first and second reading and be forwarded to Public Hearing. R/2015-086 It was moved and seconded That Application 2014-055-RZ be deferred to the April 25, 2015 Council Meeting. CARRIED Councillor Speirs -OPPOSED 1102 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road, RS-1b and RS-3 to R-2 Staff report dated February 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7083-2014 to rezone from RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a subdivision of approximately 12 lots be given second reading and be forwarded to Public Hearing. Council Minutes February 24, 2015 Page 9 of 15 R/2015-087 It was moved and seconded 1) That Bylaw No. 7083-2014 be given second reading, and be forwarded to Public Hearing; 2) That Council require, as a condition of subdivision approval, the developer to pay to the City an amount that equals 5% of the market value of the land, as determined by an independent appraisal, in lieu of parkland dedication in accordance with Section 941 of the Local Government Act; and, 3) That the following terms and conditions be met prior to final reading: i) In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject properties. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 1103 Business Licencing and Regulation Bylaw Amendments to Prohibit Payday Loan Business and Check Cashing Centres (REVISED) Revised staff report dated February 24, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7136-2015 be given first and second reading and be forwarded to Public Hearing and that Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7135-2015 be given first and second reading. R/2015-088 It was moved and seconded 1104 1. That Bylaw No. 7136-2015 be given first and second reading and be forwarded to Public Hearing; and 2. That Bylaw No. 7135-2015 be given first and second reading. CARRIED RZ/078/10, 24211113 Avenue, First One Year Extension Staff report dated February 16, 2015 recommending that a one year extension be granted for rezoning application RZ/078/10 to permit future subdivision into 7 single family lots. R/2015-089 It was moved and seconded That a one year extension be granted for rezoning application RZ/078/10 and that the following conditions be addressed prior to consideration of final reading: Council Minutes February 24, 2015 Page 10 of 15 1105 i. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security, as outlined in the Agreement; ii. Amendment to Official Community Plan, Schedule "A", Chapter 10.2 Albion Area Plan, Schedule 1: Albion Area Plan and Schedule "C"; iii. Road dedication as required; iv. Park dedication as required; v. Registration of a Habitat Protection Covenant as a Restrictive Covenant at the Land Title Office; vi. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; and vii. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks. CARRIED 2011-114-RZ, 22810 113 Avenue, Final One Year Extension Staff report dated February 16, 2015 recommending that a final one year extension be granted for rezoning application 2011-114-RZ to permit 43 townhouse units under the RM-1 (Townhouse Residential) zone. R/2015-090 It was moved and seconded That a final one year extension be granted for rezoning application 2011- 114-RZ and that the following conditions be addressed prior to consideration of final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Rezoning Servicing Agreement as a Restrictive Covenant and receipt of the deposit of a security as outlined in the Agreement; iii. Amendment to Schedule "1" of 10.4 Town Centre Area Plan of the Official Community Plan (OCP); iv. Road dedication as required; v. Registration of a geotechnical report as a Restrictive Covenant at the Land Title Office which addresses the suitability of the site for the proposed development; vi. Registration of a Statutory Right-of-Way plan and agreement at the Land Title Office for a storm sewer through 11275 Burnett Street; vii. Registration of a Cross Access Easement Agreement at the Land Title Office; viii. Registration of a Restrictive Covenant at the Land Title Office protecting the Visitor Parking; Council Minutes Feb1·uary 2 4, 2015 Page 11 of 15 1106 ix. A disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks; and x. Pursuant to the Contaminated Site Regulations of the Environmental Management Act, the property owner will provide a Site Profile for the subject land . CARRIED 2013-042-DVP, 24325 126 Avenue Staff report dated February 16, 2015 recommending that the Corporate Officer be authorized to sign and seal 2013-042-DVP to reduce the rural road standard paved carriageway width. R/2015-091 It was moved and seconded 1131 1132 That the Corporate Officer be authorized to sign an d seal 2013-042-DVP respecting property located at 24325 126 Avenu e. CARRIED Financial and Corporate Services (including Fire and Police) RCMP Presentation Staff report dated February 16, 2015 providing a work plan overview for RCMP/Police Services department. For information only No motion required Audit and Finance Committee Terms of Reference Staff report dated February 16, 2015 recommending that the Audit and Finance Committee Terms of Reference be approved. R/2015-092 It was moved and seconded That the Audit & Finance Committee Terms of Reference attached as Schedule "A" to the staff report dated February 16, 2015 be approved, as recommended by the Audit & Finance Committee. CARRIED Coun cil Minutes February 24, 2015 Page 12 of 15 1133 Disbursements for the mont h ended December 31, 2014 Staff report dated Februa1y 16, 2015 recommending that the disbursements for the month ended December 31, 2014 be approved. R/2015-093 It was moved and seconded That the disbursements as listed below for the month ended December 31, 2014 be approved: General Payroll Purchase Card 1134 2014 and 2015 Council Expenses (REVISED) $ 9,414,778. $ 1,735,299. $ 95,540. $11.245,617. CARRIED Staff report dated February 16, 2015 providing updated Council expenses for 2014 and expenses recorded to the end of January for 2015. For information only No motion required Community Development and Recreation Service Note: Item 1151 was dealt with following Item 600 1151 Proposed Leisure Centre Lifecycle Repairs Report Staff report dated Feb ruary 16, 2015 recommending that the contract for Leisure Centre Lifecycle Repairs be awarded to SHAPE Architecture Inc. and that the Corporate Officer be authorized to execute the contract. R/2015-094 It was moved and seconded That the contract for Leisure Centre Lifecycle Repairs be awarded to SHAPE Architecture Inc. for a contract price of $399,810.00 (excluding taxes) and an additional 20% contingency be established for this project; and further That the Corporate Officer be authorized to execute the contract. CARRIED Council Minutes February 24, 2015 Page 13 of 15 1200 1300 1400 1500 Correspondence -Nil Other Committee Issues -Nil STAFF REPORTS -Nil RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil MAYOR'S REPORT Mayor Read reminded residents that February 25 is Anti-Bullying Day and encouraged all to wear pink. She attended meetings of the Maple Ridge Ministerial Group, the Mayors' Council on Regional Transportation and the Maple Ridge-Pitt Meadows Parks & Leisure Services Committee. Mayor Read also attended meetings of the Metro Vancouver Board, the Metro Vancouver Aboriginal Committee and the Metro Vancouver Parks Committee. She met with Mr. Randy Kamp and the local MLA's regarding the Federal Infrastructure grant program, the EID community group and the Islamic Society. She attended a Retired Teachers' Association meeting and participated in Open Government and Homelessness Solutions Task Force meetings and a Council Strategic Planning meeting. COUNCILLORS' REPORTS Councillor Bell Councillor Bell attended a Council strategic planning meeting and meetings of the Seniors' Society, the Lower Mainland Local Government Association Board and "Please Speak" with the Open Government Task Force. She reminded all of an upcoming tea event at the Seniors' Centre. Councillor Shymkiw Councillor Shymkiw attended a Council strategic planning meeting and meetings of the Maple Ridge-Pitt Meadows Parks & Leisure Services commission and the "Please Speak" group. He also attended a session with the Maple Ridge Downtown Business Improvement Association and a retirement dinner for Teresa McLeod. Council Minutes February 24, 2015 Page 14 of 15 1600 1700 1701 1702 Councillor Speirs Councillor Speirs attended a session with the Maple Ridge Downtown Business Improvement Association ("BIA"), the Chamber of Commerce Business Excellence Awards, the Maple Ridge Community Heritage Commission Heritage Awards and a "Dynamic Downtown Webinar" hosted by the BIA. He also attended a meeting of the Maple Ridge Municipal Accessibility Committee, attended the Haney Farmer's Market Annual General Meeting and a Habitat for Humanity reception. Councillor Robson -No report Councillor Duncan Councillor Duncan encouraged community artists to apply for a call for an artist for Whonnock Lake public art work. She spoke at Simon Fraser University and attended the Hyde Creek Recreation Centre Heart Swim-a- Thon. Councillor Masse Councillor Masse attended a meeting of the Metro Vancouver Climate Action Committee. OTHER MATTERS DEEMED EXPEDIENT Councillor Robson requested an overhaul of the air circulation system in Council Chambers. NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS Notice of Motion by Councillor Bell Councillor Bell gave notice that at the March 10, 2014 Council Meeting she will be putting forward a motion requesting that the Chief Administrative Officer be directed to keep a Council 'ideas list' on an ongoing basis. Councillor Robson expressed concern that a letter providing further information on the upcoming Translink referendum has not been provided to the City of Maple Ridge. Mayor Read advised that she will follow up. Council Minutes Feb1·uary 24, 2015 Page 15 of 15 1800 1900 QUESTIONS FROM Tf-lE PUBLIC Peter Janis Mr. Janis expressed concern with a commercial grow operation being built in Whonnock. He spoke to the lack of public consultation prior to the operation being built and the concern over issues arising from this type of operation. He asked how the Federal and Provincial Governments can allow commercial grow operations without consultation and how permits for these operations can be issued. Mayor Read responded to Mr. Janis' concerns. She empathized with the concerns of Whonnock residents and assured residents that steps are being taken to address the situation. All Councillors responded to the concerns outlined by Mr. Janis and assured residents that all possible is being done to address the issue. Ted Ingram Mr. Ingram expressed concern with the commercial grow operation in Whonnock. He spoke to various municipal bylaws which landowners within the Agricultural Land Reserve are expected to comply with. He indicated that a large amount of fill is being deposited on the property in question and asked why the municipality cannot deal with the operation utilizing this aspect. Mayor Read advised that concerns will be brought to the Agricultural Land Commission and that the issue of fill being placed on the property will be followed up. ADJOURNMENT-9:29 p.m. ~tee-J - N. Read, Mayor Certified Correct C. Marlo, Corporate Office