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HomeMy WebLinkAbout2015-03-24 Adopted Regular Council Meeting Minutes.pdfCity of Maple Ridge COUNCIL MEETING MINUTES March 24, 2015 The Minutes of th e City Council Meeting held on Ma rch 24, 2015 at 7:00 p.m. in the Council Chamber of the City Hall, 11995 Haney Place, Maple Ridge, British Colurnbia for the purpose of tra nsacting regular City busines s. PRESENT Elected Officials Mayor N. Read Councillor C. Bell Councillor K. Dunca n Councillor B. Masse Councillor G. Robso n Councillor T. Sh ymkiw Councillor C. Speirs Appointed Staff J. Rule, Chief Administrative Officer K. Swift, General Manager of Community Development, Parks and Recreation Services P. Gill, General Manager Corporate and Financial Servi ces F. Quinn, General Manager Public Works and Development Services C. Carter, Director of Planning C. Marlo, Manager of Legislative Services A. Gaunt, Confid ential Secretary Note: These Minutes are also posted on the City's Web Site at www.mapleridge.ca The meeting was filmed by Shaw Communications Inc. and live streamed and recorded by the City of Maple Ridge 100 CALL TO ORDER 200 MOMENT OF REFLECTION 300 INTRODUCTION OF ADDITIONAL AGENDA ITEMS 400 APPROVAL OF THE AGENDA The agenda was approved as circulated. Council Minutes IVlarch 24, 2015 Page 2 of 11 500 ADOPTION AND RECEIPT OF MINUTES 501 Minutes of the Regular Council Meeting of March 10, 2015 R/2015-121 It was moved and seconded That the minutes of the Regular Council Meeting of March 10, 2015 be adopted as ci rculated. CARRIED 502 Minutes of the Public Hearing of March 17, 2015 R/2015-122 It was moved and seconded That the minutes of the Public Hearing of March 17, 2015 be adopted as circulated. CARRIED 503 Minutes of the Development Agreements Committee Meeting of March 9(2) and 10, 2015 R/2015-123 It was moved and seconded That the minutes of the Development Agreements Committee Meeting of March 9(2) and 10, 2015 be received. CARRIED 600 PRESENTATIONS AT THE REQUEST OF COUNCIL -Nil 700 DELEGATIONS 701 Maple Ridge Community Heritage Commission Update • Brenda Smith, Chair Ms. Smith gave a PowerPoint presentation providing an update on the Maple Ridge Community Heritage Commission. She introduced the Commissioners and highlighted projects worked on by the Commission which included a webinar on heritage, the Heritage Awards and a Heritage Walking Tour. She advised on the implementation of the Heritage Plan and future priorities and projects of the Community Heritage Commission. Council Minutes March 24, 2015 Page 3 of 1l 702 Presentation on the Iron Horse Safe House a Lynden Meadus Mr. Mea dus gave a PowerPoint prese ntation speaking to an experirnent he had done in which he put himse lf in the position of a yo ut h in cri sis in Maple Ridge who, as a result of the Iro n Horse Safe House closure, would be sent to a facility outside the community. Mr. Mead us express ed concern with the negative impact the closure of the Iron Horse Safe House wil l have on youth in Maple Ridge and asked that the retentio n of such a facility in the community be made a priority. 703 National Volunteer Week 800 900 1000 Note: 1001 o Ashley Singh, Volunteer Ma ple Ridge Pitt Meadows Coordinator, Volunteer Centre Program Ms . Singh gave a PowerPoint presentation providing information on the Vo luntee r Centre and its various programs. She advised that National Vo lunteer Week runs from April 12 to April 18, 2015, highlighted events to be held during the week and we lcomed all volunteers. Certificates of Appreciation were awarded to longstanding volunteers Eric Phill ips and Jen Ba illie. UNFINISHED BUSINESS -Nil CORRESPONDENCE -Nil BYLAWS Items 1001 to 1003 are from the March 17, 2015 Public Hearing Bylaws for Third Reading 2014-037-RZ, 21447 121 Avenue Maple Ridge Zone Amending Bylaw No. 7095-2014 To rezone from RS-1 (One Family Urban Res idential) to R-1 (Residential District) to permit future subdivision into approximately two lots Third reading Council Minutes March 24, 2015 Page 4 of 11 R/2015-124 It was moved and seconded That Bylaw No. 7095-2014 be given third reading. 1002 2014-016-RZ, 23908 and 23920 Dewdney Trunk Road Maple Ridge Zone Amending Bylaw No. 7083-2014 CAR RIED To rezone from RS-1b (One Family Urban [Medium Density] Residential) and RS-3 (One Family Rural Residential) to R-2 (Urban Residential District) to permit a future subdivision of approximately 12 lots Third reading R/2015-125 It was moved and seconded That Bylaw No. 7083-2014 be given third reading. CARRIED 1003 Maple Ridge Zone Amending Bylaw No. 7136-2015, Text Amendment To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Third reading R/2015-126 It was moved and seconded That Bylaw No. 7136-2015 be given third reading. 1004 Maple Ridge Business Licencing and Regulation Amending Bylaw No. 7135-2015 CARRIED To prohibit payday loan companies and cheque cashing centres from future operation in Maple Ridge Third reading R/2015-127 It was moved and seconded That Bylaw No. 7135-2015 be given third reading. CARRIED Council Mi nutes March 24, 2015 Page 5 of 11 Bylaws for Final Reading 1005 Maple Ridge Miscellaneous Finance Fees and Charges Bylaw No. 7137- 2015 To bring the City of Maple Ridge into compliance with current legislation relating to fees and charges fo r the provision of services and information Final reading R/2015-128 It was moved and seconded That Bylaw No. 7137-2015 be ad opted. CARRIED COMMITTEE REPORTS AND RECOMMENDATIONS 1100 COMMITTEE OF THE WHOLE Minutes -March 16, 2015 R/2015-129 It was moved and seconded That the minutes of the Committee of the Whole Meeting of March 16, 2015 be received . CARRIED Public Works and Development Services 1101 2014-108-RZ, 1287 4 Mill Street, RS-3 and RS-2 to R-1 Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7138-2015 to rezone from RS-3 (One Family Rural Residential) and RS-2 (One Family Suburban Residential) to R-1 (Residential District) to allow subdivision into approximately 5 single family residential lots be given first reading and that the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. Council Minutes March 24, 2015 Page 6 of 11 R/2015-130 It was moved and seconded 1102 In respect of Section 879 of the Local Government Act, requirement for consultation during the development or amendment of an Official Community Plan, Council must consider whether consult ation is required with specifically: i. The Board of the Regional District in which the area covered by the plan is located, in the case of a Municipal Official Community Plan; ii. The Board of any Regional District that is adjacent to the area covered by the plan; iii. The Council of any municipality that is adjacent t o the area covered by the plan; iv. First Nations; v. School District Boards, greater boards and improvements district boards; and vi. The Provincial and Federal Governments and their agencies. and in that regard it is recommended that no additional consultation be required in respect of this matter beyond the early posting of the proposed Official Community Plan amendments on the City's website, together with an invitation to the public to comment, and; That Bylaw No. 7138-2015 be given first reading; and That the applicant provide further information as described on Schedules A, B, F and G of the Development Procedures Bylaw No. 5879-1999, along with a Subdivision application. CARRIED 2013-113-RZ, 21530 Donovan Avenue, RS-1 to RS-1b Staff report dated March 16, 2015 recommending that Maple Ridge Zone Amending Bylaw No. 7050-2013 to rezone from RS-1 (One Family Urban Residential) to RS-1b (One Family Urban [Medium Density] Residential) to permit subdivision into 2 single family residential units be given second reading and be forwarded to Public Hearing. R/2015-131 It was moved and seconded 1. That Bylaw No. 7050-2013 be given second reading; and be forwarded to Public Hearing; Council Minutes March 24, 2015 Page 7 of 11 1103 2. That the following terms and conditions be met prior to final reading: i. Approval from the Ministry of Transportation and Infrastructure; ii. Registration of a Restrictive Covenant to preserve and enhance the area around McKenney Creek; and iii. In addition to the Site Profile, a disclosure statement must be submitted by a Professional Engineer advising whether there is any evidence of underground fuel storage tanks on the subject property. If so, a Stage 1 Site Investigation Report is required to ensure that the subject property is not a contaminated site. CARRIED 2014-096-RZ, 12250 237 Street, Application to Release Restrictive Covenant Staff report dated March 16, 2015 recommending that a request to relea se Restrictive Covenant AD080315 be considered and further that a Public Hearing be held to provide opportunity for public input. R/2015-132 It was moved and seconded 1104 1. That the request to release Restrictive Covenant AD080315 as a charge against the property be considered; and further 2. That the request be forwarded to Public Hearing. CARRIED Contract Award: Bridge Barrier and Railing Replacement Staff report dated March 16, 2015 recommending that the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited. R/2015-133 It was moved and seconded That the Bridge Barrier and Railing Replacement Contract be awarded to Coquitlam Ridge Constructors Limited in the amount of $161,735.47 including GST; and that additional work may be added under extra work provisions in the contract up to 25% of the value of the Contract ($40,433.86 including GST), and further that the Corporate Officer be authorized to execute the contract. CARRIED Cou ncil Minutes March 24, 2015 Page 8 of 11 Financial and Co rporate Services (including Fire and Police) 1131 Superior Tanker Shuttle Service Automatic Aid Agreement Staff report dated March 16, 2015 recommending that the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. R/2015-134 It was moved and seconded That the Superior Tanker Shuttle Service Automatic Aid Agreement between the City of Maple Ridge and the District of Mission be approved. CARRIED 1132 Disbursements for the month ended February 28, 2015 Staff report dated March 16, 2015 recommending that the disbursements for the month ended February 28, 2015 be approved. R/2015-135 It was moved and seconded That the disbursements as listed below for the month ended February 28, 2015 be approved: General Payroll Purchase Card 1133 2015 Council Expenses $ 9,186,853. $ 1,717,115. $ 77,241. $ 10.981.209. CARRIED Staff report dated March 16, 2015 providing updated Council expenses recorded to the end of February for 2015. For information only No motion required Coun cil Mi nutes March 24, 2015 Page 9 of 11 1151 Community Development and Recreation Service Tender Award for Whonnock Lake Park Enhancement Project Staff report dated March 16, 2015 recommending that the co ntract for the con struction of the Enhance ment Project at Whonnock Lake Park be awarded to Blue Pine Enterprises. R/2015-136 It was moved and seconded That Contract ITT-PL15-08 for the construction of the Enhancement Project at Whonnock Lake Park be awarded to Blue Pine Enterprises Ltd. for $699,155.00 plus provisional items in the amount of $88,076.00 for a total $787,231.00 plus taxes, and a 15% contingency equal to $118,084.65, and the Corporate Officer be authorized to execute the contract. CARRIED Correspondence -Nil Other Committee Issues -Nil 1200 STAFF REPORTS -Nil 1300 RELEASE OF ITEMS FROM CLOSED COUNCIL -Nil 1400 MAYOR'S REPORT Mayor Read participated in a tour for a grade three class from St. Patrick's School, attended a Maple Ridge-Pitt Meadows Chamber of Commerce luncheon with Finance Minister de Jong, a Ridge Meadows Hospice Society St. Patrick's Day fundraiser, a meeting of the Maple Ridge Economic Advisory Commission and several meetings of the Mayor's Task Force on Homelessness Solutions. She also attended a public forum on the medical marihuana facility held at the Whonnock Lake Community Centre and a meeting in Victoria with the Minister of Agriculture and the Minister of Transportation. Council Minutes March 24, 2015 Page 10 of 11 1500 1600 1700 COUNCILL ORS' REPORTS Councillor Be ll No report Councillor Shymkiw Councillor Shymkiw met with MLA Marc Dalton and MLA Doug Bing. He will provide a full report on Committees of Council at a future Council Workshop Meeting. Councillor Speirs Councillor Speirs spoke to the outpouring of the community for the victims of an apartment in Maple Ridge. He participated in an arts piece put on by the Artist in Residence. He continued his tour of local establishm ents featuring live music. Councillor Speirs attended the public forum on the medical marihuana facility at the Whonnock Lake Community Centre. He encouraged residents to attend at series ca lled "Local Voices" at the Maple Ridge Library. Councillor Masse Councillor Masse attended meetings of t he Audit and Finance Com mittee and the Maple Ridge Economic Advisory Commission. He spoke to a re port on the increase in unsheltered homeless in the City of Vancouver. Councillor Duncan Councillor Duncan participated in a number of meetings with residents. She attended plays at the ACT and encouraged residents to attend events at the facility. Councillor Duncan helped with CDART, the Canadian Disaster Animal Response Team during the rec ent apartment in Maple Ridge. She praised all first responders on the scen e of the fire. She also attended the public forum on the medical marihuana facility held at the Whonnock Lake Community Centre. Councillor Robson No report OTHER MATTERS DEEMED EXPEDIENT-Nil NOTICES OF MOTION AND MATTERS FOR FUTURE MEETINGS -Nil Council Minutes March 24, 2015 Page 11 of 11 1800 QUESTIONS FROM THE PUBLIC Ralph Telep Mr. Telep asked whether the bridge barrier and railing replacement wml-< can be done in another fashion and that the funds saved be given to youth in crisis in the community. 1900 ADJOURNMENT -8:30 p.m. N. Read, Mayor Certified Correct C. Marlo, Corporate Officer